Manage employees, issue QR-verified internship and experience letters, and let visitors verify staff and documents using simple shortcodes.

Saqib K.

Employee Verification & Document Authentication is a complete HR document management system for WordPress. Issue tamper-proof internship completion letters and experience letters with unique verification IDs and QR codes, then let anyone verify authenticity through a simple public-facing page.
<h4>Key Features</h4>
Employee Management 
* Add, edit, and delete employee profiles with photos 
* Track Active, Intern, and Former Employee statuses 
* Store joining date, leaving date, internship period, CNIC, father name, and tasks completed 
* Bulk import employees via CSV 
* Custom fields system — define global fields and fill per employee
Document Generation 
* Issue Internship Completion Letters and Experience Letters 
* One letter per type per employee — enforced at database level 
* Letters render live on every view, always reflecting your current settings 
* Print / Save as PDF from the browser (A4 size, printer-ready)
Verification System 
* Every letter gets a unique 16-character cryptographically random Verification ID 
* QR code on each letter links directly to the document verification page 
* Public shortcodes for employee and document verification 
* <code>[evda_employee_verification]</code> — search employees by ID, Name, or CNIC 
* <code>[evda_document_verification]</code> — verify letters by ID or QR scan
Letter Customization (Settings) 
* Company logo on all letters 
* Full typography control: font, size, line height, colors 
* Editable letter body templates with placeholders 
* Optional signature block: name, title, and uploaded signature image 
* Custom footer message (office address, phone, website) 
* Toggle: QR code, border/shadow, title underline 
* All styling changes apply instantly to existing letters — no regeneration needed
Email Notifications 
* Auto-email employees when a letter is issued 
* Configurable subject and body templates with placeholders 
* Email logs with last 100 send attempts 
* Test email button
Admin Search Flexibility 
* Choose which fields visitors can search on: Employee ID, Full Name, and/or CNIC
<h4>Shortcodes</h4>
<pre><code>[evda_employee_verification] — Public employee lookup form.
[evda_document_verification] — Public document verification form. Also works via URL: `?id=VERIFICATION_ID`
</code></pre>
<h4>Privacy</h4>
This plugin stores employee data entered by the site administrator. No data is sent to external services except for QR code generation (uses a public QR API or falls back to a local generator). No tracking or analytics are included.
<h3>External Services</h3>
This plugin optionally connects to two external QR code generation APIs when generating QR codes for employee letters. These APIs are only called server-side (never from the visitor’s browser) when WordPress is generating a letter or verification page.
<h4>1. goQR.me API</h4>
<ul>
<li>What it does: Generates a QR code PNG image for a verification URL.</li>
<li>When it is called: When a new letter is generated and the PHP GD extension is unavailable.</li>
<li>Data sent: The public verification URL (e.g. <code>https://yoursite.com/?evda_verify_doc=XXXX</code>). No personal data is transmitted.</li>
<li>Service provider: goQR.me — https://goqr.me</li>
<li>Terms of use: https://goqr.me/terms-of-use/</li>
<li>Privacy policy: https://goqr.me/privacy-policy/</li>
</ul>
<h4>2. Google Charts API</h4>
<ul>
<li>What it does: Fallback QR code PNG generation if the goQR.me API is unavailable.</li>
<li>When it is called: Only if the goQR.me API call fails and the PHP GD extension is unavailable.</li>
<li>Data sent: The public verification URL only. No personal data is transmitted.</li>
<li>Service provider: Google LLC — https://developers.google.com/chart</li>
<li>Terms of use: https://developers.google.com/terms</li>
<li>Privacy policy: https://policies.google.com/privacy</li>
</ul>
If both external APIs are unavailable (e.g. the server has no outbound internet access), the plugin automatically falls back to a locally-generated QR code using the PHP GD library — no external request is made.
<h3>License</h3>
This plugin is free software: you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation, either version 2 of the License, or any later version.

Alternatives to Employee Verification & Document Authentication

Top alternatives