Publish and manage policies, meetings agendas, meeting minutes & annual reports in WordPress. Full document management with easy shortcode output.

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<p>GovernDocs is a document management & annual reports plugin for WordPress.</p>
<p>It is designed for organisations that need a clearer way to manage and publish important records such as policies, meetings documents and reports without relying on regular blog posts or pages.</p>
<p>The plugin adds dedicated content types so these documents can be stored in a structured way, with fields for files, dates, versions, status information, and other governance-related details. You can then display them on your website using shortcodes.</p>
<p>GovernDocs is suitable for councils, associations, clubs, schools, law firms, committees, non-profits and other organisations that need a simple way to manage official documents in WordPress.</p>
<p>Upgrade to the PRO version to get a full audit log for Policies & Reports as well as the ability to add supporting docs.</p>
<h3>GovernDocs Document Management Features</h3>
<ul>
<li>Dedicated content types for <strong>Policies</strong>, <strong>Meetings</strong> and <strong>Reports</strong></li>
<li>Structured fields for governance-related content</li>
<li>Attach files to records</li>
<li>Publish documents as web content, file downloads or both</li>
<li>Display items using shortcodes</li>
<li>Show document metadata such as type, extension, size, dates, version and status</li>
<li>Store previous versions for policies</li>
<li>Clean admin editing experience for document-based content</li>
</ul>
<p>GovernDocs helps separate governance content from normal website content so your official records are easier to manage and easier for visitors to find.</p>
<h3>Policy Features</h3>
<p>Use Policies for official policy documents that are displayed on the front end of your website, or you can keep them as internal policies only.</p>
<p>Each Policy has fields to include:</p>
<ul>
<li>Version</li>
<li>Policy ID</li>
<li>Status</li>
<li>Policy Owner</li>
<li>Responsible Role</li>
<li>Approving Authority</li>
<li>Downloadable file</li>
<li>Effective Date</li>
<li>Approval Date</li>
<li>Next Review Date</li>
<li>Last Review Date</li>
<li>Department</li>
</ul>
<p>Plus other fields relating to governance, compliance and records.</p>
<h3>Meeting Features</h3>
<p>Use Meetings for meeting-related entries such as agenda and minutes. These can be published as web content, downloadable files or both.</p>
<p>Each Policy has fields to include:</p>
<ul>
<li>Meeting Date</li>
<li>Meeting ID</li>
<li>Status</li>
<li>Chair</li>
<li>Minute Taker</li>
<li>Location</li>
<li>Description</li>
<li>Agenda File</li>
<li>Agenda Publish Date</li>
<li>Agenda Notes</li>
<li>Minutes File</li>
<li>Minutes Publish Date</li>
<li>Minutes Notes</li>
<li>Department</li>
</ul>
<h3>Report Features</h3>
<p>Use Reports for reports, strategic reports, operational reports and other formal publications.</p>
<p>Each Report has fields to include:</p>
<ul>
<li>Report Type (General, Annual Report, Financial Report etc)</li>
<li>Report ID</li>
<li>Status</li>
<li>Author</li>
<li>Published Date</li>
<li>Report Date</li>
<li>Description</li>
<li>Department</li>
</ul>
<h3>Shortcode support</h3>
<p>GovernDocs includes shortcode output so you can place document records into pages, posts, templates or any area that accepts shortcodes.</p>
<p>Examples of the shortcodes:</p>
<pre><code>[governdocs type="policy" id="123"]
[governdocs type="meeting" id="123"]
[governdocs type="report" id="123"]

[governdocs
type="policy"
id="123"
show_icon="1"
button="1"
display="card"
desc_location="below_title"
class="custom-policy-card"
fields="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id"
order="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id"
]
</code></pre>
<h4>Who needs document management</h4>
<p>GovernDocs is built for websites that need more structure than a normal blog or page setup, especially where documents need to be maintained over time.</p>
<p>Examples include:</p>
<ul>
<li>Local government and council websites</li>
<li>Associations and member organisations</li>
<li>Sporting clubs and community groups</li>
<li>Schools and education providers</li>
<li>Compliance-focused business websites</li>
<li>Boards and committees</li>
</ul>


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