Integrates Gravity Forms with SAP Business One to automatically create Business Partner records from form submissions.

shift8

A secure WordPress plugin that integrates Gravity Forms with SAP Business One, automatically creating Business Partner records from form submissions.
<h4>Features</h4>
<ul>
<li>Seamless Integration: Direct integration with SAP Business One Service Layer API</li>
<li>Field Mapping: Flexible mapping between Gravity Forms fields and SAP Business Partner fields</li>
<li>Automatic Form Validation: Real-time validation against SAP field limits before submission</li>
<li>Security First: Password encryption, input validation, and secure API communication</li>
<li>Real-time Testing: Built-in connection and integration testing tools</li>
<li>Comprehensive Logging: Detailed debug logging with sensitive data protection</li>
<li>User-Friendly Interface: Intuitive settings and configuration interface</li>
<li>Error Handling: Robust error handling with detailed feedback</li>
</ul>
<h3>Features</h3>
<ul>
<li>Seamless Integration: Direct integration with SAP Business One Service Layer API</li>
<li>Field Mapping: Flexible mapping between Gravity Forms fields and SAP Business Partner fields</li>
<li>Security First: Password encryption, input validation, and secure API communication</li>
<li>Real-time Testing: Built-in connection and integration testing tools</li>
<li>Comprehensive Logging: Detailed debug logging with sensitive data protection</li>
<li>User-Friendly Interface: Intuitive settings and configuration interface</li>
<li>Error Handling: Robust error handling with detailed feedback</li>
</ul>
<h3>Requirements</h3>
<h3>WordPress Environment</h3>
<ul>
<li>WordPress: 5.0 or higher</li>
<li>PHP: 7.4 or higher</li>
<li>Gravity Forms: Latest version required</li>
</ul>
<h3>SAP Business One Environment</h3>
<ul>
<li>SAP Business One: Version 9.3 or higher</li>
<li>Service Layer: Properly configured and accessible</li>
<li>User Permissions: SAP user with Business Partner creation rights</li>
<li>Numbering Series: Configured for Business Partners in SAP B1</li>
</ul>
<h3>Configuration</h3>
<h3>Step 1: Configure SAP Connection</h3>
<ol>
<li>Navigate to WordPress Admin > Shift8 > Gravity SAP</li>
<li>Enter your SAP connection details:
<ul>
<li>SAP Service Layer Endpoint: <code>https://your-sap-server:50000/b1s/v1/</code></li>
<li>Company Database: Your SAP company database name</li>
<li>Username: SAP user with Business Partner permissions</li>
<li>Password: SAP user password (automatically encrypted)</li>
</ul>
</li>
<li>Enable Debug Logging if needed for troubleshooting</li>
<li>Click Save Settings</li>
<li>Click Test SAP Connection to verify connectivity</li>
</ol>
<h3>Step 2: Configure Gravity Forms Integration</h3>
<ol>
<li>Go to WordPress Admin > Forms and select a form</li>
<li>Click Settings > SAP Integration</li>
<li>Check Enable SAP Integration</li>
<li>Enter a Feed Name for identification</li>
<li>Select Business Partner Type (Customer, Vendor, or Lead)</li>
<li>Map form fields to SAP Business Partner fields</li>
<li>Click Update Settings</li>
</ol>
<h3>Step 3: Test Integration</h3>
<ol>
<li>Click Test Numbering Series to verify SAP configuration</li>
<li>Enter test data and click Test Integration</li>
<li>Verify Business Partner creation in SAP Business One</li>
</ol>
<h3>Field Mapping</h3>
<h3>Main Business Partner Fields</h3>
 SAP Field 
 Description 
 Required 
 Max Length
 <code>CardName</code> 
 Business Partner Name 
 Yes 
 ~100 chars
 <code>EmailAddress</code> 
 Email Address 
 No 
 Email format
 <code>Phone1</code> 
 Telephone 1 
 No 
 ~20 chars
 <code>Phone2</code> 
 Telephone 2 
 No 
 ~20 chars
 <code>Cellular</code> 
 Mobile Phone 
 No 
 ~20 chars
 <code>Fax</code> 
 Fax Number 
 No 
 ~20 chars
 <code>Website</code> 
 Website URL 
 No 
 URL format
<h3>Address Fields (BPAddresses – appears in General tab)</h3>
 SAP Field 
 Description 
 Required 
 Max Length
 <code>BPAddresses.Street</code> 
 Street Address 
 No 
 ~100 chars
 <code>BPAddresses.City</code> 
 City 
 No 
 ~25 chars
 <code>BPAddresses.State</code> 
 State/Province 
 No 
 3-4 chars (codes only!)
 <code>BPAddresses.ZipCode</code> 
 Zip/Postal Code 
 No 
 ~20 chars
 <code>BPAddresses.Country</code> 
 Country 
 No 
 2-letter code
<h3>Contact Person Fields (ContactEmployees – appears in Contact Persons tab)</h3>
 SAP Field 
 Description 
 Required 
 Max Length
 <code>ContactEmployees.FirstName</code> 
 Contact First Name 
 No 
 ~50 chars
 <code>ContactEmployees.LastName</code> 
 Contact Last Name 
 No 
 ~50 chars
 <code>ContactEmployees.Phone1</code> 
 Contact Phone 
 No 
 ~20 chars
 <code>ContactEmployees.E_Mail</code> 
 Contact Email 
 No 
 Email format
 <code>ContactEmployees.Address</code> 
 Contact Address 
 No 
 ~254 chars
Important: 
– SAP has strict field length limits. Use state codes (“CA” not “California”) and country codes (“US” not “United States”) 
– BPAddresses data appears in the General tab of the Business Partner in SAP B1 
– ContactEmployees data appears in the Contact Persons tab of the Business Partner in SAP B1 
– You can map address data to either BPAddresses, ContactEmployees, or both depending on your needs
<h3>Troubleshooting</h3>
<h3>Field Length Errors</h3>
If you get “Value too long in property” errors: 
1. Check that State field uses codes (“CA”, “NY”, “TX”) not full names 
2. Verify Country field uses 2-letter codes (“US”, “CA”, “GB”) 
3. Keep phone numbers under 20 characters 
4. Keep street addresses under 100 characters 
5. Keep city names under 25 characters
<h3>Connection Issues</h3>
<ol>
<li>Verify SAP Service Layer is running</li>
<li>Check endpoint URL format</li>
<li>Test credentials in SAP Business One</li>
<li>Review debug logs for detailed error information</li>
</ol>
<h3>Numbering Series Issues</h3>
<ol>
<li>Configure numbering series in SAP B1 Administration</li>
<li>Go to Administration > System Initialization > Document Numbering</li>
<li>Set up series for Business Partners</li>
<li>Ensure default series are configured</li>
</ol>
<h3>Security Features</h3>
<ul>
<li>Password Encryption: All passwords encrypted using WordPress salts</li>
<li>Input Validation: All data sanitized and validated</li>
<li>Secure Communication: HTTPS API communication</li>
<li>Access Control: Admin-only access with capability checks</li>
<li>Debug Protection: Sensitive data automatically redacted from logs</li>
</ul>
<h3>How It Works</h3>
<ol>
<li>User submits Gravity Form with mapped fields</li>
<li>Plugin validates form has SAP integration enabled</li>
<li>Data mapping occurs between form fields and SAP fields</li>
<li>SAP authentication using encrypted credentials</li>
<li>Business Partner creation via SAP Service Layer API</li>
<li>Success/error logging and entry notes</li>
</ol>
<h3>Support</h3>
For support and documentation: 
– Review debug logs for error details 
– Use built-in connection testing tools 
– Check SAP Service Layer documentation 
– Contact: https://www.shift8web.ca
<h3>License</h3>
GNU General Public License v3.0 or later

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