WebFacing™ - Email Accounts management for cPanel®

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🕸️ By <a href="https://webfacing.eu/" rel="nofollow ugc">WebFacing™</a>. Read, send, show, manage, list, create, add, remove or delete email accounts, old messages, forwarders and autoresponders. 
One click read, send and manage all your emails without a login step. Update notification recipients. Backup and download your complete cPanel® account.
This plugin requires your site is hosted on a cPanel® equipped server.
It uses it’s UAPI through shell access by default, or via HTTP API. Using without <code>shell_exec</code> initially requires a temporary access token generated in the cPanel® native interface.
<h3>Translation ready. Ready translations are</h3>
<ul>
<li>Norwegian (bokmål)</li>
</ul>
<h3>Current features</h3>
<ul>
<li>NEW: Dashboard widget with three live graphic server memory usage and server load gauge charts (can eassily be minimized or hidden via Screen Options or programatically)</li>
<li>WP Block for frontend access user’s own Webmail</li>
<li>Bulk entry of forwarders and email accounts (as free trial only, very limited use)</li>
<li>Screen Options to select visible forms on New Email screen, saved for as user option (and per site for Multisite)</li>
<li>Shortcode <code>[wf_cpanel_email_webmail]</code> or as <code>[wf_cpanel_email_webmail]</code>My Email<code>[/wf_cpanel_email_webmail]</code> for frontend access user’s own Webmail</li>
<li>cPanel® API Tokens Management – needed in case <code>shell_exec</code> is not available or when accessing a remote server</li>
<li>Backup complete cPanel® hosting account to file, and download it</li>
<li>Restore account backup files by extracting it to a folder (experimental)</li>
<li>Semi automated migration to new email server, including setup of new accounts for users, with sending setup instructions, passwords and links to setup guides for most common email clients</li>
<li>Add 10 single Email Accounts per week (without Pro nag) — actually unlimited</li>
<li>Remove single/multiple Email Accounts</li>
<li>List mailboxes with number of messages for each box</li>
<li>Remove old messages from mailboxes (older than 52 weeks as default)</li>
<li>Shrink a mailbox (empty it)</li>
<li>Change storage quota for for email accounts</li>
<li>Add 20 forwarders per week (without Pro nag) — actually unlimited</li>
<li>Add/remove single/multiple Email Failure addresses or Blackhole addresses</li>
<li>Add/delete/edit email autoresponders (for, subject, body, from, start, stop, interval)</li>
<li>Send single cPanel® Email Account Instruction (Client Setup) to specfied address</li>
<li>Send multipe cPanel® Email Account Instructions (Client Setups) to yourself for distribution</li>
<li>Open your cPanel® Webmail app for selected account (single click/tap – no further login needed!)</li>
<li>Set/change Email Account passwords</li>
<li>Set Default Email Address (catch-all) as forwarder, failure or blackhole</li>
<li>View/change Notification/Contact Email Addresses</li>
<li>Access for any user to view and read their own emails, if given the <code>cpanel</code> capability (Use custom code or a Roles/Capabilities Manager plugin)</li>
<li>
Support for subdomain email addresses when the main domain is a subdomain (only)
</li>
<li>
In case the <code>shell_exec</code> function is disabled in your server PHP configuration, create a token in native cPanel® interface and add one of these lines to your <code>wp-config.php</code> file, <code>functions.php</code> in your child theme, in Must-use plugin or a custom regular plugin
<ul>
<li><code>const WF_CPANEL_API_TOKEN = 'my-temp-api-token';</code></li>
<li><code>define( 'WF_CPANEL_API_TOKEN', 'my-temp-api-token' );</code></li>
<li>See <a href="https://docs.cpanel.net/cpanel/security/manage-api-tokens-in-cpanel/" rel="nofollow ugc">Manage API Tokens in cPanel®</a></li>
<li>The <code>WF_CPANEL_API_TOKEN</code> constant may be removed when a new token is created and activated from the plugin admin page</li>
</ul>
</li>
<li>
Option to set the default visibility for users on New Email screen (users may still set their own preferences):
<ul>
<li><code>add_filter( 'wf-cpanel-email-new-email_user-option', static function( bool $default, string $option, int $user_id ) { 
if ( $option === 'wc-show-new-blackhole' /*or by $user_id*/ ) { 
$default = true/*false*/; 
} 
return $default; 
}, 10, 3 );</code></li>
</ul>
</li>
<li>
Option to allow other users than those with <code>manage_options</code> capability to manage email adresses, single- or multisite, one of the following:
<ul>
<li><code>add_filter( 'wf_cpanel_email_capability', static fn( string $cap ): string => $my_cpanel_email_cap );</code></li>
<li><code>add_filter( 'wf_cpanel_email_capability', static fn( string $cap ) => 'edit_published_pages' );</code></li>
</ul>
</li>
<li>
Option to allow other users than those with <code>manage_options</code> capability to see the dashboard widget, or remove it, one of the following:
<ul>
<li><code>add_filter( 'wf_cpanel_email_widget_capability', static fn( string $cap ): string => $my_cpanel_widget_cap );</code></li>
<li><code>add_filter( 'wf_cpanel_email_widget_capability', static fn( string $cap ) => 'edit_published_pages' );</code></li>
<li><code>add_filter( 'wf_cpanel_email_widget_capability', static fn( string $cap ) => 'do_not_allow' );</code></li>
</ul>
</li>
<li>
Option to alter the refresh interval in seconds for the dashboard widget, one of the following:
<ul>
<li><code>add_filter( 'wf_cpanel_email_widget_interval', static fn( int $interval ): int => $my_cpanel_widget_interval );</code></li>
<li><code>add_filter( 'wf_cpanel_email_widget_interval', static fn( int $interval ) => 45 );</code></li>
</ul>
</li>
<li>
Option to limit email addresses to current site domain, even for single site admins, one of the following
<ul>
<li><code>const WF_CPANEL_EMAIL_SITE_DOMAIN_ONLY = true;</code></li>
<li><code>define( 'WF_CPANEL_EMAIL_SITE_DOMAIN_ONLY', true );</code></li>
<li><code>add_filter( 'wf_cpanel_email_site_domain_only', '__return_true' );</code></li>
<li><code>add_filter( 'wf_cpanel_email_site_domain_only', fn() => true );</code></li>
</ul>
</li>
<li>
Multisite Network: Option not to limit email addresses to current subsite domain, for site admins that are not network (super) admins, one of the following:
<ul>
<li><code>const WF_CPANEL_EMAIL_SITE_DOMAIN_ONLY = false;</code></li>
<li><code>define( 'WF_CPANEL_EMAIL_SITE_DOMAIN_ONLY', false );</code></li>
<li><code>add_filter( 'wf_cpanel_email_site_domain_only', '__return_false' );</code></li>
<li><code>add_filter( 'wf_cpanel_email_site_domain_only', fn() => false );</code></li>
</ul>
</li>
<li>
Many optional parameters and API filters for the shortcode output, see <code>includes/ShortCode.php</code> until further tested and documented
</li>
<li>
If you want to access another user on the server, use one of the following
<ul>
<li><code>const WF_CPANEL_USER = 'my-username';</code></li>
<li><code>define( 'WF_CPANEL_USER', 'my-username' );</code></li>
</ul>
</li>
<li>
If you want to access a remote server, use one of the following
<ul>
<li><code>const WF_CPANEL_HOST = 'my-host';</code></li>
<li><code>define( 'WF_CPANEL_HOST', 'my-host' );</code></li>
<li>using <code>WF_CPANEL_HOST</code>requires <code>WF_CPANEL_USER</code> to also be defined</li>
</ul>
</li>
<li>
Automaticallly create new accounts when a new user is registered? 
 add_action( ‘user_register’, static function( int $user_id, array $userdata ): void { 
 // What to do just after the registraton here, like this (adds an email address that forwards to all users, a mailing list): 
 if ( method_exists( ‘WebFacing\cPanel\UAPI’, ‘add_forwarder’ ) ) { 
 \WebFacing\cPanel\UAPI::add_forwarder( ‘all-users@yoursite.tld, ‘$userdata[‘user_email’] ); 
 } 
 }, 2 );
</li>
<li>
Site Health
<ul>
<li>Tests and information</li>
<li>Check auto detecting and current email routing in an extra Site Health tab (to any email address sent from your server)</li>
</ul>
</li>
</ul>
<h3>Possible future features</h3>
<ul>
<li>Scheduled automatic removal of old messages in/from mailboxes</li>
<li>Import migration list for create account, send instructions and password to current address</li>
<li>Delete selected email messages from mailboxes (by selectd message age etc.)</li>
<li>Suspend/unsuspend incoming/outgoing for email accounts (if requested)</li>
<li>Suspend/unsuspend login to email accounts (if requested)</li>
<li>Domain level email forwarding</li>
<li>Domain Managament</li>
<li>DNS Zone editing</li>
</ul>
<h3>Limitations, security, privacy – be warned</h3>
<ul>
<li>Maximum New Forwarders = 20, Maximum New Accounts = 5, weekly reset</li>
<li>Trial: Maximum New Forwarders as bulk entry = 4, Maximum New Accounts as bulk entry = 2</li>
<li>Now works without shell access! Will not work at all if <code>shell_exec</code> is disabled in <code>php.ini</code></li>
<li>Works only for admins, or other users with a custom <code>cpanel</code> capability and email on site domain (so far)</li>
<li>Any admin (if multisite, only network admins), or user with the filtered capability, on a site, can fully access any account on the cPanel® server instance</li>
<li>No AYS warnings for delete actions</li>
<li>If several sites/admins share the same cPanel® account, without being part of a WP Multisite network, no bulletproof separation, because of the way the cPanel® UAPI CLI works, with or without this plugin</li>
</ul>
<h3>Pro Addon</h3>
<ul>
<li>Pro Addon plugin was released May 1, 2023 at https://webfacing.eu/plugin/wf-cpanel-email-accounts-pro/ and will unlock in bulk entry new forwarders and new accounts to the numbers in the purchesed license</li>
</ul>

WebFacing™ – Email Accounts management for cPanel®

This plugin has been very useful to us for managing emails on a WordPress multisite installation. The developer is super responsive to bug reports as well!

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