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Multicollab

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Power up your editorial workflow
In a content editorial workflow, reviewing and providing feedback should be reasonably easy parts of the process.
While external collaboration tools like Google Docs are an option, online collaboration within the WordPress dashboard isn’t well set up by default.
Copy-pasting between Google Docs and WordPress can get frustrating and time-consuming. Also, being unable to leave direct comments on a post’s draft during the editorial process is a deal-breaker.
So, what should WordPress-focused content teams do to improve their collaborative output?
We bring to you – <a href="https://bit.ly/3vR2maF" rel="nofollow ugc">Multicollab</a>: a WordPress collaboration plugin which lets you Comment, Suggest and Collaborate – in real-time, in WordPress without switching back and forth between WordPress and other Apps. You can easily share editorial feedback directly within WordPress, including commenting, tagging, replying and much more!
The Multicollab WordPress plugin is a versatile WordPress collaboration plugin designed to streamline editorial collaboration and content feedback. It allows WordPress content creators to collaborate on articles, blog posts, and other editorial content directly within WordPress.
Install Multicollab, and you’ll instantly unlock collaboration functionality you’re familiar with from applications such as Google Docs in just a few simple clicks!
Multicollab inserts real-time collaborative tools to transform editorial workflows.
This plugin adds inline commenting functionality to Gutenberg directly, making commenting a single click of a button away. Users can add comments on text as well as Media.
<iframe loading="lazy" class="youtube-player" width="750" height="422" src="https://www.youtube.com/embed/dbX_P6c3i54?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>
<blockquote>
This an easy-to-use plugin—the best one I’m aware of—for those who have an editorial process. My wife is a blogger and I’m her editor. We’ve only begun taking advantage of it but I wanted to offer a positive shout out. 
 – Mario T. Lanza – Sr. Web Developer
</blockquote>
Content collaboration in Gutenberg made simple
Whether your editorial workflow consists of just two people or fifty, gathering feedback and recommending changes to WordPress content has always meant you need to take that content elsewhere, such as Google Docs or any other editing suite.
This complicates your way of work unnecessarily, makes collaboration difficult, and can even lead to severe errors going live because things fall through the cracks between applications.
It’s also inefficient and wastes a lot of your editorial time!
Multicollab solves it once and for all.
Offering a seamless editorial workflow for teams, Multicollab is one of the best editorial collaboration tools in WordPress. With a robust content collaboration feature set, including collaborative editing, approval workflows, and content publishing workflows, the Multicollab plugin ensures a smooth and organized content creation process.
Installing the plugin enables the following key editorial features instantly:
<ol>
<li>Inline Commenting – Users can add comments on text and Media blocks to mark their feedback.</li>
<li>Team Collaboration – Invite editorial users to collaborate and comment by mentioning them, ensuring quick email notifications and seamless engagement in the conversation.</li>
<li>Reports and Activities – Track progress across all pages and posts with easy filtering to view by user, content categories, and time stamps.</li>
<li>Email Notifications – Instant email notifications make collaborations with your team easier and foster intra-group connectivity.</li>
</ol>
Multicollab offers a comprehensive editorial content management system, enabling users to oversee content production and ensure high-quality output. Whether you’re seeking a WordPress workflow plugin or a team collaboration plugin in WordPress, Multicollab provides the tools needed to enhance productivity and streamline the content creation process.
<blockquote>
Awesome plugin! This is exactly what I was looking for. This plugin works flawlessly. Great job. 
 – Ivan Ružević – WordPress Team Lead
</blockquote>
Built specifically for Gutenberg
Multicollab was designed to work with Gutenberg natively, so there’s no need to change your workflow! Fully compatible with Gutenberg versions 14.2 to 16.7, it works right out of the box!
<a href="https://bit.ly/3pBV6iK" rel="nofollow ugc">The Arrival of Gutenberg Phase 3: A Comprehensive Overview</a>
Need support? You’ve got it!
Multicollab is built to work effortlessly the minute you install it, with zero setup time: just add it, and start commenting on your pages or posts within Gutenberg within seconds.
If you do have specific questions about the plugin, our extensive <a href="https://bit.ly/3FqfRRD" rel="nofollow ugc">support centre documentation is available here</a> and should help you in most cases.
If you do need more help or have a specific question, we’re always happy to support!
<a href="https://bit.ly/3KPzx2I" rel="nofollow ugc">Simply open a ticket directly on the WordPress.org forum here</a>, and we’ll get back to you within as short a time as possible.
<blockquote>
The plug-in is awesome! It works fantastically. 
 – Charudatta Mondale Co-Founder at QuickDraft LLP
</blockquote>
📣 <a href="https://www.multicollab.com/blog/multicollab-4-3-introducing-new-lite-plan/" rel="nofollow ugc">Lite Plan for Smaller Teams</a>
We just introduced a brand new Lite Plan! The Lite plan offers the following features:
<ul>
<li>Inline Commenting</li>
<li>Team Collaboration</li>
<li>Guest Collaboration</li>
<li>Custom Permissions</li>
<li>Attach a document to comment</li>
<li>Multilingual</li>
<li>Reports and Activity</li>
<li>Email Notifications</li>
<li>Email Support</li>
</ul>
We are excited to see smaller teams reinvent their WordPress editorial collaboration with WordPress.
📣 <a href="https://youtu.be/s1v5_z4gGf8" rel="nofollow ugc">Collaborate even more effectively with our ‘PRO’ Plan</a>
The free version of Multicollab is easy to use and gives you all the commenting functionality to power up your editorial collaboration.
But if you’re looking to take your team’s collaboration even further, we offer a PRO plan which <a href="https://bit.ly/37n6XrN" rel="nofollow ugc">takes things to the next level</a>.
Here’s what you can unlock by <a href="https://www.multicollab.com/pricing/" rel="nofollow ugc">upgrading today</a>:
👉🏻 Real-time Co-Editing
Collaborate with multiple users simultaneously and edit posts together in real-time.
👉🏻 Editorial Checklist
Multicollab’s Editorial Checklist helps teams stay consistent by adding clear, repeatable review steps directly inside WordPress using structured checklists.
Teams can follow these checklists while working in Gutenberg, without relying on memory, external documents, or Slack reminders. This is especially useful for blogs with multiple reviewers, agencies managing client content, and publishing teams with recurring quality standards.
👉🏻 Content Workflows for Structured Publishing
As teams grow, content often needs review, approval, and sign-off before publishing; something WordPress doesn’t handle well by default. Multicollab adds clear, step-based workflows like Draft → Review → Approval → Publish directly inside the WordPress editor.
Teams can assign responsible users, update status, and track progress with full visibility, reducing confusion and preventing incomplete content from going live—all without external tools or manual tracking.
👉🏻 Live Content Versioning for Published Posts
Updating published content can be risky, as changes may go live without proper review.
With Live Content Versioning, you create a new draft of the published post instead of editing it directly. This draft goes through your full review and approval process, allowing reviewers to collaborate safely before the update is published.
👉🏻 Track changes with Suggestion mode
Sometimes, a comment isn’t quite enough, and it’s best to suggest the rewording of a sentence or phrase directly.
Like Google Docs, the plugin’s <a href="https://www.multicollab.com/features/#Suggestion-Mode" rel="nofollow ugc">Suggestion</a> mode enabled on Multicollab Premium lets you add edits directly as suggestions to the content to enable the author or other user to accept, reject or collaborate in more detail. 
Paired with mentions, tagging and notifications, this makes collaborative editing within WordPress a breeze!
( *Suggestion mode works on <a href="https://docs.google.com/spreadsheets/d/1H0uksGbTMOy7f9fkSGXvkl1fwqO7ekShjo1j3JsOA6k/edit#gid=623920799" rel="nofollow ugc">these blocks</a>.)
👉🏻 Slack Notifications
If you and your team use Slack to communicate internally, you can receive important Multicollab notifications in the Slack channel of your choice. You will get real-time updates for mentions, replies, and other comment activities in your Slack channel. 
This allows you to fit Multicollab in a place you know your team will check all day.
👉🏻 Custom Permissions 
You can decide which team members should have permission to manage comments and suggestions in Multicollab.
Settings can be configured to decide who should have access to add a comment, resolve comments, and disable comments. You can configure who should have access to accept or reject suggestions.
👉🏻 Add Attachments to Comments
If a picture is worth a thousand words, isn’t a video worth a thousand pictures?
The Attach Document feature allows you to share additional references and context to your comment. Collaborators can attach images or documents to their comments and replies. It opens up the possibility for you to express your thoughts with screenshots, screencasts, audio messages, etc.
👉🏻 Multilingual
With this feature, you can use the Multicollab plugin in 6 distinct languages – German, Chinese, Hindi, Spanish, French, and Bengali.
Everything from comment boards to settings will automatically sync with your selected language so that you can enjoy streamlined collaboration no matter what language is native to you.
👉🏻 Support & Licensing
The Multicollab support team is driven by a desire to provide an excellent experience for all your editorial workflow needs. With the premium plan, you’ll get assistance within 24 hours to stay on track with your content.
👉🏻 Email Support
Your team’s setup may have specific requirements and need attention to solve a workflow problem fast.
Email support is available anytime, and all feedback is encouraged to ensure we can give you the best experience possible. This ensures everything keeps moving smoothly and that nothing delays your team collaboration.
The team behind Multicollab is <a href="https://bit.ly/38Xwp7w" rel="nofollow ugc">Multidots</a> – a full-service WordPress development agency and WordPress VIP Gold Agency Partner, so you can rest assured that our support is truly second to none!
<blockquote>
Great Solution. Fantastic Support! We were using the free version and it was already very helpful. We were very interested in the new features but concerned about price and the complexity of our specific needs. After upgrading we worked with support to customize the plugin so we can successfully support 50 contributors that use WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the product and the company’s support. 
 – Charles Araujo – Co-Founder – The MAPS Institute
</blockquote>
🔥 <a href="https://bit.ly/3wcQjDB" rel="nofollow ugc">Try out the full features of Multicollab Premium in our demo here!</a> 🔥

Team Collaboration & Content Workflow Plugin for WordPress Editorial Teams – Multicollab

This plugin serves the commenting feature like Google Docs within the Gutenberg Editor!

Steve Burge

andergmartins

PublishPress

Kevin Behrens

Olawale Adesina

<a href="https://publishpress.com/publishpress/" rel="nofollow ugc">PublishPress Planner</a> has all the tools you need to plan WordPress content including a Content Calendar, Content Overview, Kanban Board, content notifications, and more.
PublishPress Planner is ideal for WordPress sites that publish and promote high-quality content. Our goal is to help you publish content from inside WordPress. Our aim is to build SaaS-style features in WordPress so people don’t need an extra service to plan your content. Why use Trello, ClickUp, Notion, CoSchedule, or other products when you already have WordPress?
<h3>PublishPress Planner Pro</h3>
<blockquote>
Upgrade to PublishPress Planner Pro 
 This plugin is the free version of the PublishPress Planner plugin. The Pro version comes with all the features you need to plan and schedule WordPress content. <a href="https://publishpress.com/publishpress" title="PublishPress Planner Pro" rel="nofollow ugc">Click here to purchase the best premium WordPress content scheduling plugin now!</a>
</blockquote>
<h3>Content Calendar</h3>
The Content Calendar gives you a powerful overview of your publishing schedule. This screen works as a marketing calendar and an editorial calendar. You can easily see when content is planned, and when it was published. You can also drag-and-drop content to a new publication date. By default, you see all the WordPress content you have planned for the next few weeks. If you need to drill down, you can filter the calendar by post status, categories, users or post types.
<a href="https://publishpress.com/knowledge-base/calendar/" rel="nofollow ugc">Click here to read about the Content Calendar</a>.
<h3>Content Overview</h3>
The Content Overview screen is a companion to the Calendar screen. Whereas the Calendar allows you to see content organized by dates, Content Overview allows you to drill down and see content organized by status, categories, or users. This content organizer allows to choose any data from WordPress to show in columns. In the top-right corner is a “Print” button. Click this to get a printable overview of all your planned content.
<a href="https://publishpress.com/knowledge-base/content-overview/" rel="nofollow ugc">Click here to read about the Content Overview</a>.
<h3>Content Board</h3>
The Content Board screen is a kanban board that you can use to organize your content. The Content Board provides one column for each status. You can drag-and-drop posts to change their status between Draft, Pending Review, Published, Scheduled, and more.
<a href="https://publishpress.com/knowledge-base/the-content-board-screen/" rel="nofollow ugc">Click here to read about the Content Board</a>.
<h3>Notifications</h3>
Notifications keep you and your team up to date on changes to important content. Users can be subscribed to notifications for any post, either individually or by selecting user groups. PublishPress Planner allows you to create powerful notification workflows based on post types, categories, status changes and much more.
<a href="https://publishpress.com/knowledge-base/notifications/" rel="nofollow ugc">Click here to read about the Content Notifications</a>.
<h3>Slack Notifications</h3>
This PublishPress Planner Pro feature integrates your notifications with Slack. You can send notifications directly to a Slack channel and even reply without logging into WordPress.
<a href="https://publishpress.com/knowledge-base/slack/" rel="nofollow ugc">Click here to read about the Slack Notifications</a>.
<h3>Reminder Notifications</h3>
This PublishPress Planner Pro feature allows you to send notifications either before or after the publishing date for content. For example, before publication, you can send a reminder to editors, asking them to proof-read the post for publication. Or two or three days after publication, you can send a reminder to various team members, asking them to promote the post on social media.
<a href="https://publishpress.com/knowledge-base/reminders/" rel="nofollow ugc">Click here to read about the Reminder Notifications</a>.
<h3>Join PublishPress and get the Pro plugins</h3>
The Pro versions of the PublishPress plugins are well worth your investment. The Pro versions have extra features and faster support. <a href="https://publishpress.com/pricing/" rel="nofollow ugc">Click here to join PublishPress</a>.
Join PublishPress and you’ll get access to these Pro plugins:
<ul>
<li><a href="https://publishpress.com/authors" rel="nofollow ugc">PublishPress Authors Pro</a> allows you to add multiple authors and guest authors to WordPress posts.</li>
<li><a href="https://publishpress.com/blocks" rel="nofollow ugc">PublishPress Blocks Pro</a> has everything you need to build professional websites with the WordPress block editor.</li>
<li><a href="https://publishpress.com/capabilities" rel="nofollow ugc">PublishPress Capabilities Pro</a> is the plugin to manage your WordPress user roles, permissions, and capabilities.</li>
<li><a href="https://publishpress.com/checklists" rel="nofollow ugc">PublishPress Checklists Pro</a> enables you to define tasks that must be completed before content is published.</li>
<li><a href="https://publishpress.com/future" rel="nofollow ugc">PublishPress Future Pro</a> allows you to schedule changes to WordPress Posts.</li>
<li><a href="https://publishpress.com/permissions" rel="nofollow ugc">PublishPress Permissions Pro</a> is the plugin for advanced WordPress permissions.</li>
<li><a href="https://publishpress.com/publishpress" rel="nofollow ugc">PublishPress Planner Pro</a> is the plugin for managing and scheduling WordPress content.</li>
<li><a href="https://publishpress.com/revisions" rel="nofollow ugc">PublishPress Revisions Pro</a> allows you to update your published pages with teamwork and precision.</li>
<li><a href="https://publishpress.com/series" rel="nofollow ugc">PublishPress Series Pro</a> enables you to group content together into a series.</li>
<li><a href="https://publishpress.com/shortlinks" rel="nofollow ugc">PublishPress Shortlinks Pro</a> allows you to create custom URLs for your posts and external links.</li>
<li><a href="https://publishpress.com/statuses" rel="nofollow ugc">PublishPress Statuses Pro</a> enables you to create additional publishing steps for your posts.</li>
</ul>
Together, these plugins are a suite of powerful publishing tools for WordPress. If you need to create a professional workflow in WordPress, with moderation, revisions, permissions and more… then you should try PublishPress.
<h4>How Does Planner Compare to Other Plugins?</h4>
There are other Editorial Options for WordPress including SchedulePress, Nelio Content, Edit Flow, Coschedule and more. PublishPress Planner is significantly cheaper than CoSchedule with is a hosted SaaS service. Most people use Planner for free, whereas Coschedule costs for more than just 1 user. When compared to WordPress plugins, Planner stands out for its power and flexibility. Our aim is to give you all the power of a SaaS service, directly inside your WordPress site. PublishPress Planner was originally based on the Edit Flow plugin but has had more updates in recent years.
<h4>Bug Reports</h4>
Bug reports for PublishPress Planner are welcomed in our <a href="https://github.com/publishpress/publishpress" rel="nofollow ugc">repository on GitHub</a>. Please note that GitHub is not a support forum, and that issues that are not properly qualified as bugs will be closed.
<h4>Follow the PublishPress team</h4>
Follow PublishPress on <a href="https://www.facebook.com/publishpress" rel="nofollow ugc">Facebook</a>, <a href="https://www.twitter.com/publishpresscom" rel="nofollow ugc">Twitter</a> and <a href="https://www.youtube.com/publishpress" rel="nofollow ugc">YouTube</a>.

Editorial Calendar, Marketing Content, Kanban Board – PublishPress Planner


I manage 7 sites for my own business, as well as looking after over 150 client sites, and this plugin is great for keeping an eye on what's going on with the content team, when content is getting published and so on.



TBH, I think we only use a fraction of what it is capable of, but what we do use is excellent.


Great Plugin!

PublishPress Planner has all the tools you need to plan WordPress content including a Content Calendar, Content Overview, and Kanban Board.

Team Collaboration & Content Workflow Plugin for WordPress Editorial Teams – Multicollab vs Editorial Calendar, Marketing Content, Kanban Board – PublishPress Planner