WPVibes

Anand Upadhyay

Content Lifecycle Manager helps you keep WordPress content accurate, up to date, and properly maintained over time.
As websites grow, published content often becomes outdated, inconsistent, or easy to forget. Pages and posts may still be live, but the information inside them can slowly lose relevance. In many cases, the challenge is not creating new content. It is making sure existing content is still correct, still useful, and still worth keeping.
Content Lifecycle Manager brings a simple maintenance workflow into WordPress so content upkeep becomes easier to manage as part of everyday publishing.
You can assign ownership, track review dates, identify content that needs attention, and take clear next steps such as marking content as reviewed, snoozing a review, or archiving content that is no longer relevant. Instead of relying on memory or scattered editorial processes, your team gets a structured way to review and maintain content over time.
The plugin also includes a lightweight Ideas area for capturing future content topics and turning them into drafts when needed. This helps connect early planning with the long-term lifecycle of published content.
Whether you manage a small site or a large content library, Content Lifecycle Manager helps you build a more reliable process for keeping your website content current, useful, and easier to maintain.
For teams that want automated reminders, a full activity log, and a dashboard widget, Content Lifecycle Manager Pro extends the free plugin with the workflow tools described below.
<h3>Features</h3>
Free
<ul>
<li>Assign ownership to pages and posts</li>
<li>Track review dates and identify content that needs attention</li>
<li>Maintain content directly from the WordPress editor (block editor panel and classic editor meta box)</li>
<li>Mark content as reviewed, snooze reviews, or archive content when needed</li>
<li>View content health from a dedicated admin dashboard</li>
<li>Bring existing content into the workflow with a one-time onboarding flow</li>
<li>Capture content ideas and turn them into draft posts</li>
<li>Default Content Owner setting to auto-assign new content</li>
<li>Latest Activity panel in the editor for the current post</li>
</ul>
Pro (<a href="https://qikly.ink/clm" rel="nofollow ugc">Upgrade to Pro</a>)
<ul>
<li>Owner reminder emails: automated notifications to content owners about overdue and due-soon items, with configurable schedule and due-soon window.</li>
<li>Admin activity digest: periodic email summary of all maintenance activity site-wide, with configurable schedule and recipients.</li>
<li>Dashboard widget: surface content needing attention on the WordPress dashboard, scoped to the current user or all content.</li>
<li>Full Activity Log screen: dedicated screen with filters by actor, post type, and date range to audit every maintenance change.</li>
<li>Note field on maintenance actions: annotate a Mark Reviewed, Snooze, or Archive action with free-text context that’s saved alongside the entry.</li>
<li>Email customization: sender and notification preferences kept aligned with your brand.</li>
</ul>
Free settings, ideas, and activity records carry over automatically when you upgrade to Pro. No migration needed.

Content Lifecycle Manager

Helps you keep WordPress content accurate, up to date, and properly maintained over time.

TolstoyDotCom

Your older posts can quickly become out-of-date and require editing to provide up-to-date information. 
For instance, posts at medical sites might require regular reviews to make sure they’re keeping up with the latest research. 
Spritz keeps track of when each post needs to be reviewed. 
When the time arrives, the post is marked as needing review and an optional email is sent to the admin user. 
You can adjust the timing on a per-post basis if you want: some posts might require monthly reviews, others might only need them yearly. 
A listing page shows the current state of each post. 
You can even subject the review to a further approval step if you want.
To read more about ‘Spritz’ visit <a href="https://wisdomtree.dev/spritz-wordpress-plugin/" rel="nofollow ugc">this page</a>.
<h3>Configuration</h3>
A post can be in one of the following states: NEUTRAL, AWAITING_REVIEW, REVIEWED, NEEDS_WORK, APPROVED, or DISAPPROVED. 
Each post has a “Next action date”. 
If the post is in REVIEWED or APPROVED state, it’s moved into AWAITING_REVIEW state on the “Next action date”. 
Then, it’s expected that an admin will put the post into the REVIEWED or APPROVED state. After an admin does that, the timer starts over again. 
Of course, an admin could also put the post into the NEEDS_WORK or DISAPPROVED state, 
but what happens in that case is beyond the scope of this plugin.
<h3>Details</h3>
Screenshot 1 shows the sidebar where you set the state of your posts. 
At the top it shows the current state, the next action date, and the note on the current state. 
Below that, you can set the new state and provide notes. 
To add the new state, you have to check the confirm checkbox and save the post. 
At the bottom you can override the settings just for this post, see below.
Screenshot 2 shows the settings screen. 
If you check ‘Automatically approve posts’, any time a post is put into the REVIEWED state, 
it will automatically be moved into the APPROVED state. If you don’t check that, an admin 
will need to move it into the APPROVED state manually. 
‘Number of days’ controls the timer. 
The other settings are for the email that’s sent out when a post is moved into the AWAITING_REVIEW state. 
If you don’t fill out all three email fields, no email will be sent out.
Referring back to Screenshot 1, you can override settings on a per-post basis. 
For instance, you might want some posts to be reviewed more frequently than others. 
You can also change the auto-approval settings. 
As with setting the new state, you have to check the confirm checkbox to have the overrides saved.
<h3>Shortcodes</h3>
Three shortcodes are provided: [spritz_post_status], [spritz_post_note], and [spritz_post_nextreviewdate]. 
If used on a post, those show the current status of the post, the last note, and the next review date. 
If used on something other than a post, nothing is shown.
<h3>Multiple Roles</h3>
If you have multiple roles that will review posts, you’ll need to install one of the many 
member plugins that are available. 
Screenshot 4 is from one of those plugins. 
Only roles with the ‘spritz_edit_settings’ permission can change the global settings. 
Only roles with the ‘spritz_override_post_settings’ permission can override those global settings on a per-post basis. 
The other permissions are of the form ‘spritz_transition_from_X_to_Y’. 
You may decide that users of a certain role can move a post from REVIEWED to NEEDS_WORK but not vice versa, and so on.
<h3>Customizations</h3>
If you’d like a customization for a reasonable fee, please contact us with the details: 
https://wisdomtree.dev/contact/feedback
<h3>Support future development</h3>
Your generous support will help support new versions: 
https://www.paypal.com/donate/?hosted_button_id=4U3VYC5LNWRM4
<h3>Additional Documentation</h3>

Spritz

Spritz reminds you to review or refresh your WordPress posts on a regular basis.

Content Lifecycle Manager vs Spritz