crishik

<p><strong>QuickBooks Extension for WooCommerce</strong> provides a simple yet powerful integration between your WooCommerce store and QuickBooks Online. Automatically synchronize your store data like orders, customers, taxes, and revenue directly with your QuickBooks account to streamline accounting and financial operations.</p>
<h3>Key Features</h3>
<ul>
<li>Connect WooCommerce to QuickBooks Online in a few clicks</li>
<li>Automatically sync new orders to QuickBooks</li>
<li>Map WooCommerce customers to QuickBooks customers</li>
<li>Map taxes, shipping, and payment methods</li>
<li>Sync historical orders manually</li>
<li>View sync logs for audit and tracking</li>
<li>Secure API-based communication</li>
</ul>
<p>This plugin is ideal for store owners who want to reduce time spent on manual accounting and ensure consistent financial reporting between WooCommerce and QuickBooks.</p>
<h3>Requirements</h3>
<ul>
<li>WordPress 5.6 or higher</li>
<li>PHP 7.4 or higher</li>
<li>WooCommerce plugin must be installed and activated</li>
<li>QuickBooks Online account</li>
<li>QuickBooks API credentials (Client ID and Secret Key)</li>
</ul>
<h3>Configuration</h3>
<h3>Step 1: Get QuickBooks API Credentials</h3>
<ol>
<li>Go to <a href="https://developer.intuit.com/" rel="nofollow ugc">Intuit Developer Portal</a></li>
<li>Sign in with your Intuit account (or create one if you don’t have it)</li>
<li>Click <strong>“Create an app”</strong> or select an existing app</li>
<li>Choose <strong>“QuickBooks Online”</strong> as the product</li>
<li>Fill in the app details:
<ul>
<li><strong>App Name</strong>: Your app name</li>
<li><strong>Redirect URI</strong>: <code>https://yoursite.com/quickbooks/verify</code> (replace with your site URL)</li>
</ul>
</li>
<li>After creating the app, you’ll receive:
<ul>
<li><strong>Client ID</strong> (also called App ID)</li>
<li><strong>Client Secret</strong> (also called App Secret)</li>
</ul>
</li>
<li>Copy these credentials – you’ll need them in the next step</li>
</ol>
<h3>Step 2: Configure Plugin Settings</h3>
<ol>
<li>In WordPress admin, go to <strong>QuickBooks <span aria-hidden="true" class="wp-exclude-emoji">→</span> Integration</strong> tab</li>
<li>Enter your <strong>Client ID</strong> in the “Client Id” field</li>
<li>Enter your <strong>Secret Key</strong> in the “Secret Key” field</li>
<li>Click <strong>“Save Changes”</strong></li>
<li>After saving, a new browser window will open automatically – this is the QuickBooks authorization page
<ul>
<li><strong>Note</strong>: If the window doesn’t open, you can manually visit: <code>https://yoursite.com/quickbooks/redirect</code></li>
</ul>
</li>
<li>Sign in to your QuickBooks Online account</li>
<li>Review and grant permissions to the app</li>
<li>You’ll be redirected back to your WordPress site – the connection is now established</li>
<li>You should see a success message and be redirected to the QuickBooks settings page</li>
</ol>
<h3>Step 3: Configure Account Mappings</h3>
<ol>
<li>Go to <strong>QuickBooks <span aria-hidden="true" class="wp-exclude-emoji">→</span> Settings</strong> tab</li>
<li>
<p>Configure the following required settings:</p>
<p><strong>Tax Code:</strong></p>
<ul>
<li>Select the tax code from your QuickBooks account that should be applied to invoices</li>
<li>This is required for creating invoices</li>
</ul>
<p><strong>Sales of Product Income:</strong></p>
<ul>
<li>Select the income account from QuickBooks where product sales should be recorded</li>
<li>This is required for product synchronization</li>
</ul>
<p><strong>Cost of Goods Sold:</strong></p>
<ul>
<li>Select the COGS account from QuickBooks</li>
<li>This is required for inventory tracking</li>
</ul>
<p><strong>Inventory Asset:</strong></p>
<ul>
<li>Select the inventory asset account from QuickBooks</li>
<li>This is required for inventory management</li>
</ul>
</li>
<li>
<p>Click <strong>“Save Changes”</strong></p>
</li>
</ol>
<h3>Step 4: Optional Settings</h3>
<ul>
<li><strong>Development Mode</strong>: Check this box if you want to use QuickBooks Sandbox (for testing)</li>
<li><strong>Enable Logs</strong>: Check this box to enable logging for debugging</li>
<li><strong>Webhook Token</strong>: Enter a token for webhook verification (if using webhooks)</li>
</ul>
<h3>Usage</h3>
<h3>Automatic Order Sync</h3>
<p>Once configured, the plugin automatically syncs:</p>
<ol>
<li><strong>Products</strong>: When you create or update a product in WooCommerce, it syncs to QuickBooks</li>
<li><strong>Customers</strong>: When a new customer registers, they are created in QuickBooks</li>
<li><strong>Orders</strong>: When an order status changes to “Shipped”, an invoice is created in QuickBooks</li>
</ol>
<h3>Manual Order Sync</h3>
<p>To sync an order manually:</p>
<ol>
<li>Go to <strong>WooCommerce <span aria-hidden="true" class="wp-exclude-emoji">→</span> Orders</strong></li>
<li>Select the order(s) you want to sync</li>
<li>Choose <strong>“Change status to Shipped”</strong> from the bulk actions dropdown</li>
<li>Click <strong>“Apply”</strong></li>
<li>The order will be synced to QuickBooks as an invoice</li>
</ol>
<h3>Custom Order Status</h3>
<p>The plugin adds a custom order status called <strong>“Shipped”</strong>. When an order is marked as “Shipped”, it automatically creates an invoice in QuickBooks.</p>
<h3>Testing the Plugin</h3>
<p>To test if the plugin is working correctly:</p>
<ol>
<li>
<p><strong>Test Product Sync:</strong></p>
<ul>
<li>Create a new product in WooCommerce</li>
<li>Check your QuickBooks account – the product should appear there</li>
</ul>
</li>
<li>
<p><strong>Test Customer Sync:</strong></p>
<ul>
<li>Register a new customer account in WooCommerce</li>
<li>Check QuickBooks – the customer should be created</li>
</ul>
</li>
<li>
<p><strong>Test Order Sync:</strong></p>
<ul>
<li>Create a test order in WooCommerce</li>
<li>Change the order status to “Shipped”</li>
<li>Check QuickBooks – an invoice should be created</li>
</ul>
</li>
</ol>
<h3>Troubleshooting</h3>
<p><strong>Plugin shows “Required dependencies are missing” error:</strong><br />
– Make sure the <code>vendor/</code> folder is present in the plugin directory<br />
– Re-upload the plugin if the vendor folder is missing<br />
– Contact support if the issue persists</p>
<p><strong>Cannot connect to QuickBooks:</strong><br />
– Verify your Client ID and Secret Key are correct<br />
– Check that your Redirect URI matches exactly: <code>https://yoursite.com/quickbooks/verify</code><br />
– Make sure you’re using the correct environment (Production vs Development)</p>
<p><strong>Orders not syncing:</strong><br />
– Check that all required settings are configured (Tax Code, Accounts)<br />
– Verify the order status is changed to “Shipped”<br />
– Enable logs in Settings to see error messages<br />
– Check that WooCommerce is activated</p>
<p><strong>Products not syncing:</strong><br />
– Make sure the product has a price set<br />
– Check that required account mappings are configured<br />
– Enable logs to see any error messages</p>
<p><strong>Admin notices about missing settings:</strong><br />
– Go to QuickBooks <span aria-hidden="true" class="wp-exclude-emoji">→</span> Settings tab<br />
– Configure all required fields (Tax Code, Sales of Product Income, Cost of Goods Sold, Inventory Asset)</p>
<h3>Credits</h3>
<p>Developed by Rishi Chaudhary.</p>
<h3>License</h3>
<p>This plugin is licensed under the GPLv2 or later.</p>
<h3>External Services</h3>
<p>This plugin connects to <strong>Intuit QuickBooks Online API</strong> in order to sync data between WooCommerce and QuickBooks.</p>
<ul>
<li><strong>Service Used:</strong> <a href="https://developer.intuit.com/app/developer/qbo/docs/api/accounting/overview" rel="nofollow ugc">Intuit QuickBooks Online API</a>  </li>
<li><strong>Data Sent:</strong> Customer details, order information, taxes, payment methods, and product/financial data (depending on your sync settings).  </li>
<li><strong>When Sent:</strong>
<ul>
<li>On manual or automatic order/customer sync events.  </li>
<li>When webhooks are triggered from WooCommerce events.  </li>
</ul>
</li>
<li><strong>Data Storage:</strong> Data is securely transmitted over HTTPS directly to Intuit’s API. This plugin does not store sensitive QuickBooks credentials on external servers.  </li>
<li><strong>Service Terms:</strong> <a href="https://www.intuit.com/legal/" rel="nofollow ugc">Intuit Terms of Service</a>  </li>
<li><strong>Service Privacy Policy:</strong> <a href="https://www.intuit.com/privacy/" rel="nofollow ugc">Intuit Privacy Policy</a></li>
</ul>


Crishik Order Sync for QuickBooks

Connect your WooCommerce store with QuickBooks Online to sync orders, customers, and financial data automatically.

Syed Balkhi

PushEngage

LedgerPort

<h4>Automate E-commerce Accounting</h4>
<p>Every month, the same scene plays out. You export a payout report from WooCommerce or Stripe, open QuickBooks Online, and stare at two numbers that should match. They don’t. Payouts arrive as net disbursements: gross sales minus fees, refunds, and adjustments. QuickBooks records transactions as they’re entered. Neither is wrong. They’re speaking different languages.</p>
<p>Most WooCommerce store owners fall into one of three camps. Reconcile manually every month and lose 4+ hours. Give up and run on increasingly unreliable books. Or automate the translation layer.</p>
<p>LedgerPort is the translation layer. The WordPress plugin connects your WooCommerce store to LedgerPort, which keeps QuickBooks Online in sync with every transaction, refund, and deposit. Automatically. Accurately.</p>
<h4>Key Capabilities</h4>
<ul>
<li><strong>Real-time order sync via WooCommerce webhooks.</strong> Orders appear in QuickBooks Online within seconds, not on a 5-minute poll cycle.</li>
<li><strong>Product, customer, and payout sync.</strong> Read mode on install. Write mode is opt-in.</li>
<li><strong>Payout reconciliation.</strong> Splits Stripe and WooCommerce Payments deposits into transaction-level detail you can match line by line.</li>
<li><strong>Multi-business support.</strong> One LedgerPort account, multiple connected stores and QuickBooks files.</li>
<li><strong>Full audit log.</strong> Every sync action logged. Retry failed events. Export to CSV for compliance.</li>
<li><strong>HPOS-native.</strong> Built for WooCommerce 8+ and high-performance order storage from day 1. No compatibility-mode tradeoffs.</li>
</ul>
<h4>Why Teams Switch to LedgerPort</h4>
<p><strong>Stop the Friday CSV export.</strong><br />
Orders sync the moment they happen. Refunds, edits, and cancellations follow automatically. Stores running this manually report 8 to 12 hours of bookkeeping recovered every month.</p>
<p><strong>One account, many businesses.</strong><br />
Manage 5+ connected stores and QuickBooks files from one dashboard at the Growth tier. Built for agencies and operators running portfolios.</p>
<p><strong>Payouts that match reality.</strong><br />
When Stripe deposits $4,287.32 on Tuesday, LedgerPort splits it into the exact orders and transaction fees that produced it. No more matching one deposit line against 47 orders manually.</p>
<p><strong>Modern WooCommerce stack.</strong><br />
Built for stores running 100,000+ orders without degradation. The plugin declares high-performance order storage compatibility through WooCommerce’s standard mechanism, so HPOS-enabled stores work natively from the moment the plugin activates.</p>
<h4>Who It’s Built For</h4>
<p>Store owners running WooCommerce who want bookkeeping automated. CPAs and bookkeepers managing client stores who need transaction-level data with an audit trail per client. Agencies running multiple client businesses on a unified dashboard with per-client pricing.</p>
<h4>Full LedgerPort Feature List</h4>
<ul>
<li>Real-time order sync via WooCommerce webhooks.</li>
<li>Stripe payout reconciliation with transaction-level detail.</li>
<li>WooCommerce Payments payout split into individual transactions.</li>
<li>Multi-business dashboard for connected stores and QuickBooks files.</li>
<li>Chart of accounts mapping for products, taxes, and shipping.</li>
<li>Full audit log with filterable history and CSV export.</li>
<li>OAuth 2.0 PKCE setup wizard.</li>
<li>Explicit consent screen before any resources are created on your store.</li>
<li>Auto-provisioned WooCommerce REST API key, scoped to LedgerPort.</li>
<li>WooCommerce webhooks for orders, products, customers, refunds, and product variations.</li>
<li>HMAC-signed webhook payloads with a per-connection shared secret.</li>
<li>Site Health integration for connection status.</li>
<li>HTTPS enforcement with a development-mode override.</li>
<li>HPOS native compatibility from day 1.</li>
<li>Multi-currency support for any country LedgerPort and QuickBooks Online support.</li>
<li>Refund and partial refund propagation.</li>
<li>Order edit and cancellation propagation.</li>
<li>Manual push controls for one-time syncs of recent data.</li>
<li>Manual pull controls to import from QuickBooks Online.</li>
<li>Per-event retry on transient failures.</li>
<li>Plugin auto-deactivates if WooCommerce is missing.</li>
<li>Encrypted storage for connection credentials.</li>
<li>Random hash-suffixed log filenames with <code>.htaccess</code> and <code>web.config</code> deny rules dropped automatically.</li>
<li>Translation-ready (<code>.pot</code> file included).</li>
<li>Clean uninstall — removes the WooCommerce REST API key, webhooks, options, transients, and log directory.</li>
</ul>
<h4>Pricing</h4>
<p>LedgerPort has a free plan (30 orders/month, 1 business) and paid tiers starting at $29/mo. See <a href="https://ledgerport.com/pricing/?utm_source=wprepo&utm_medium=link&utm_campaign=wporg" rel="nofollow ugc">the LedgerPort pricing page</a> for the full matrix.</p>
<h4>Automate Your E-commerce Books</h4>
<p>Connect WooCommerce to QuickBooks Online in under 5 minutes. The Free plan covers stores doing up to 30 orders per month. No credit card required.</p>
<p><em>QuickBooks and QuickBooks Online are trademarks of Intuit Inc. WooCommerce is a trademark of Automattic Inc. LedgerPort is not affiliated with or endorsed by Intuit or Automattic.</em></p>
<h3>External services</h3>
<p>This plugin connects your WooCommerce store to the LedgerPort SaaS at https://api.ledgerport.com to sync orders, products, and customers to QuickBooks Online. It requires a free LedgerPort account.</p>
<p>Endpoints contacted:</p>
<ul>
<li><code>https://api.ledgerport.com/v1/oauth/*</code> — OAuth 2.0 PKCE handshake during initial setup.</li>
<li><code>https://api.ledgerport.com/v1/connections/woocommerce</code> — webhook registration and connection state.</li>
<li><code>https://api.ledgerport.com/v1/events/incoming</code> — receives WooCommerce webhook payloads (orders, refunds, products, customers, payouts).</li>
<li><code>https://api.ledgerport.com/v1/sync/status</code> — polled by the plugin admin UI to display sync health and recent activity.</li>
</ul>
<p>What is sent: WooCommerce order data, product data, customer data, and payout data. Sync is triggered by WooCommerce webhooks and on-demand REST API calls initiated by the LedgerPort server.</p>
<p>Service documents:</p>
<ul>
<li><a href="https://ledgerport.com/terms/?utm_source=wprepo&utm_medium=link&utm_campaign=wporg" rel="nofollow ugc">Terms of Service</a></li>
<li><a href="https://ledgerport.com/privacy/?utm_source=wprepo&utm_medium=link&utm_campaign=wporg" rel="nofollow ugc">Privacy Policy</a></li>
<li><a href="https://ledgerport.com/dpa/?utm_source=wprepo&utm_medium=link&utm_campaign=wporg" rel="nofollow ugc">Data Processing Agreement</a></li>
</ul>
<p>QuickBooks Online is connected via OAuth from the LedgerPort dashboard. QuickBooks data flows are governed by Intuit’s own Terms and Privacy Policy.</p>
<h3>Privacy Policy</h3>
<p>WooCommerce data transmitted by this plugin: orders, products, customers, and payouts.</p>
<p>Sync only starts after you complete OAuth setup, which includes an explicit consent screen for the WooCommerce REST API key and webhook creation. The plugin does not transmit any data before this consent is given.</p>
<p>Webhooks are signed with HMAC using a shared secret per connection. HTTPS is required for production sites. Local development environments can bypass the HTTPS check by defining <code>LEDGERPORT_ALLOW_HTTP</code> in <code>wp-config.php</code>.</p>
<p>Customers exercising GDPR or CCPA rights can be removed from LedgerPort by contacting <a href="mailto:support@ledgerport.com" rel="nofollow ugc">support@ledgerport.com</a> or via the LedgerPort dashboard’s data deletion tool. Erasure requests propagate to LedgerPort sub-processors per the DPA linked above.</p>
<p>Sub-processors per LedgerPort DPA Schedule 1: Google Cloud Platform, Stripe, Intuit, FreeScout, Lindris. All sub-processors are based in the United States.</p>
<p>Data retention is governed by the LedgerPort DPA linked above.</p>


LedgerPort: E-commerce Accounting Automation for QuickBooks Online

Sync WooCommerce orders, payouts, and inventory to QuickBooks Online in real time. HPOS-native. Built for multi-business setups.

Crishik Order Sync for QuickBooks vs LedgerPort: E-commerce Accounting Automation for QuickBooks Online