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<p><strong>Editorial Workflow Manager</strong> adds an <strong>editorial checklist</strong> to the WordPress <strong>block editor (Gutenberg)</strong> so your team can follow a consistent <strong>pre-publish checklist</strong> every time you publish.</p>
<p>It’s built for content teams, agencies, and editors who want a lightweight <strong>publishing checklist workflow</strong> inside the editor — with clear “ready vs incomplete” feedback — <strong>without hard publish blocking</strong>.</p>
<p>This plugin does not output anything on the front end.</p>
<h3>What you can do</h3>
<ul>
<li>Create reusable <strong>checklist templates</strong> (required + optional items).</li>
<li>Assign different <strong>editorial checklists</strong> to different post types.</li>
<li>Track per-post checklist progress in the editor sidebar.</li>
<li>See readiness and progress in the post list table, sidebar, post status panel, and pre-publish panel.</li>
</ul>
<h3>Typical use cases</h3>
<ul>
<li>Blog posts: SEO checks, featured image, categories/tags, internal links, fact check.</li>
<li>News/Editorial: legal review, source confirmation, editor sign-off checklist.</li>
<li>Agencies: client approvals checklist, accessibility checks, brand requirements.</li>
<li>Teams: consistent publishing workflow across authors and editors.</li>
</ul>
<h3>Key features</h3>
<ul>
<li><strong>Template duplication</strong> – clone checklist templates and customize the copy.</li>
<li><strong>Curated starter templates</strong> – includes Blog SEO, News Fact-Check, Accessibility Review, and Client Approval templates.</li>
<li><strong>Checklist templates</strong> – manage reusable checklists as a custom post type.</li>
<li><strong>Template editor (row-based UI)</strong> – add, remove, reorder items; mark each item Required or Optional.</li>
<li><strong>Required vs Optional items</strong> – readiness is based on required items only.</li>
<li><strong>Helper text + reference links</strong> – add plain guidance text and an optional reference URL to each checklist item.</li>
<li><strong>Per-post checklist state</strong> – each post/page stores its own checklist progress.</li>
<li><strong>Gutenberg / Block Editor sidebar</strong> – “Editorial Checklist” panel inside the editor.</li>
<li><strong>Readiness + progress indicators</strong>
<ul>
<li>Sidebar summary with Ready / Incomplete and required progress</li>
<li>wp-admin post list Readiness column for mapped post types</li>
<li>Post Status panel summary while editing</li>
<li>Non-blocking pre-publish warning when required items are missing</li>
</ul>
</li>
<li><strong>Different checklist per post type</strong> – assign templates in Settings.</li>
<li><strong>Curated starter templates included</strong> on activation and upgrade.</li>
<li><strong>Fresh-install quickstart wizard</strong> – choose post types, assign starter templates, and jump straight into the editor.</li>
<li><strong>Lightweight editor tour</strong> – auto-open the checklist sidebar once and explain required-item readiness.</li>
<li><strong>Backward compatible upgrades</strong> – legacy templates still work and upgrade to UUID-based v2 items when saved.</li>
</ul>
<h3>Getting started</h3>
<ol>
<li>Activate the plugin and complete the <strong>Quickstart</strong> wizard.</li>
<li>Choose the post types where editorial checklists should appear.</li>
<li>Confirm the starter template mappings, then open the editor.</li>
<li>Follow the one-time sidebar tour in the <strong>block editor</strong>.</li>
<li>Complete checklist items and watch the readiness/progress summary update.</li>
<li>Adjust mappings later in <strong>Settings <span aria-hidden="true" class="wp-exclude-emoji">→</span> Editorial Workflow</strong> or edit templates in <strong>Checklist Templates</strong>.</li>
</ol>


Editorial Workflow Manager

Editorial checklist and pre-publish workflow for the WordPress editor. Create reusable checklists and get clear readiness feedback before publishing.

Steve Burge

andergmartins

Kevin Behrens

PublishPress

Olawale Adesina

ojopaul

Riza Maulana Ardiyanto

Richa Ferry Setyawan

<p><a href="https://publishpress.com/checklists/" rel="nofollow ugc">PublishPress Checklists</a> is the best plugin to make sure your content is ready to go live. Using PublishPress Checklists, you define tasks that must be completed before content is published.</p>
<p>Let’s show you a few possible options for your posts:</p>
<ul>
<li>Ensure your posts have a minimum or maximum number of words.</li>
<li>Require your posts have a featured image.</li>
<li>Check for any broken links.</li>
<li>Force authors to use a specific number of Tags or Categories.</li>
<li>Require posts to be approved by a user in a specific role.</li>
<li>Use OpenAI to scan your content and make sure it uses good grammar or the correct tone.</li>
</ul>
<p>Next to every post and page, writers see a checklist box, showing the tasks they need to complete. Tasks can either be recommended or required. As authors complete each task, the red X automatically turns to a green checkmark.</p>
<p>PublishPress Checklists integrates with <a href="https://publishpress.com/knowledge-base/woocommerce-product-tasks/" rel="nofollow ugc">WooCommerce</a>, <a href="https://publishpress.com/knowledge-base/yoast-seo-tasks/" rel="nofollow ugc">Yoast SEO</a>, <a href="https://publishpress.com/knowledge-base/all-in-one-seo-tasks/" rel="nofollow ugc">All in One SEO</a>, <a href="https://publishpress.com/knowledge-base/rank-math-seo-tasks/" rel="nofollow ugc">Rank Math SEO</a>,and <a href="https://publishpress.com/knowledge-base/advance-custom-fields-tasks/" rel="nofollow ugc">Advanced Custom Fields</a>. You can set requirements based on those plugins.</p>
<p>PublishPress Checklists also <a href="https://publishpress.com/knowledge-base/openai/" rel="nofollow ugc">integrates with OpenAI</a>. You can use OpenAI technology to scan your posts and check for the right tone, good spelling, or correct grammar.</p>
<h3>PublishPress Checklists Pro</h3>
<blockquote>
<p><strong>Checklists Pro</strong><br />
  This plugin is the free version of the Checklists Pro plugin that comes with all the features you need to set standards for your WordPress content. <a href="https://publishpress.com/checklists" title="Checklists Pro" rel="nofollow ugc">Click here to purchase the best premium WordPress checklists plugin now!</a></p>
</blockquote>
<p>Each task on your pre-publish checklist can be configured to meet your site’s needs. You can also set maximum and minimum values.</p>
<p><a href="https://publishpress.com/knowledge-base/checklists-started/" rel="nofollow ugc">Read the Getting Started guide for PublishPress Checklists</a>.</p>
<h3>Content Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/number-of-characters-in-title/" rel="nofollow ugc">Title</a>: Maximum or minimum number of characters.</li>
<li><a href="https://publishpress.com/knowledge-base/number-of-words-in-content/" rel="nofollow ugc">Body text</a>: Maximum or minimum number of words in the post content.</li>
<li><a href="https://publishpress.com/knowledge-base/number-of-characters-in-excerpt/" rel="nofollow ugc">Excerpt</a>: Maximum or minimum number of characters in the excerpt.</li>
<li><a href="https://publishpress.com/knowledge-base/avoid-heading-tags-in-content-pro/" rel="nofollow ugc">Avoid specific heading tags</a> (Pro version): You can enter choices for the headings to prohibit. The options are H1, H2, H3, H4, H5, and H6.</li>
<li><a href="https://publishpress.com/knowledge-base/prohibited-words/" rel="nofollow ugc">Prohibited words</a> (Pro version): You can prevent specific words from being added to a post.</li>
</ul>
<h3>Publish Date/ Time Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/publish-time-specific/" rel="nofollow ugc">Publish time should be at a specific time</a> (Pro version): Make sure that your WordPress posts are created with a specific Publish time.</li>
<li><a href="https://publishpress.com/knowledge-base/publish-time-future/" rel="nofollow ugc">Publish time should be in the future</a> (Pro version): Specify that your WordPress posts are created with a Publish date that is in the future.</li>
</ul>
<h3>Approval Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/approved-by-a-user-in-this-role/" rel="nofollow ugc">Approved by a user in this role</a>: Require that posts are approved by users in a specific role.</li>
<li><a href="https://publishpress.com/knowledge-base/approved-specific-user/" rel="nofollow ugc">Approved by user</a> (Pro version): Require that posts are approved by a specific user.</li>
</ul>
<h3>Image Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/alt-text-for-all-images/" rel="nofollow ugc">All images have ALT text</a>: Require ALT text for all images. You can also specify a maximum and minimum number of characters in the ALT text.</li>
<li><a href="https://publishpress.com/knowledge-base/number-of-images-in-content/" rel="nofollow ugc">Number of images in content</a> (Pro version): Require a maximum and minimum number of images in the post.</li>
<li><a href="https://publishpress.com/knowledge-base/number-of-characters-in-image-captions/" rel="nofollow ugc">Number of characters in image captions</a> (Pro version): Specify a maximum and minimum number of characters in image captions.</li>
</ul>
<h3>Audio / Video Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/number-of-audio-items-in-content/" rel="nofollow ugc">Number of audio items in content</a> (Pro version): You can require a maximum and minimum number of audio items for your WordPress posts. This covers native HTML players, WordPress shortcodes, and third-party audio embeds such as SoundCloud, Spotify, Mixcloud, and PocketCasts.</li>
<li>[Number of video items in content] (https://publishpress.com/knowledge-base/number-of-video-items-in-content/) (Pro version): you can require a maximum and minimum number of audio items for your WordPress posts. This cover a wide range of video content from self-hosted video to YouTube, Vimeo, VideoPress and more.</li>
</ul>
<h3>Featured Image Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/featured-image/" rel="nofollow ugc">Featured image</a>: Require a featured image.</li>
<li><a href="https://publishpress.com/knowledge-base/featured-image-has-alt-text/" rel="nofollow ugc">Featured image has ALT text</a>: Require ALT text for the featured image.</li>
<li><a href="https://publishpress.com/knowledge-base/featured-image-has-caption/" rel="nofollow ugc">Featured image has a Caption</a>: Require a caption for the featured image.</li>
<li><a href="https://publishpress.com/knowledge-base/featured-image-height-width/" rel="nofollow ugc">Featured image size</a> (Pro version): Require a maximum and minimum height and width for featured images.</li>
</ul>
<h3>Link Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/number-of-internal-links-in-content/" rel="nofollow ugc">Internal links</a>: Maximum or minimum number of internal links.</li>
<li><a href="https://publishpress.com/knowledge-base/number-of-external-links-in-content/" rel="nofollow ugc">External links</a>: Maximum or minimum number of external links.</li>
<li><a href="https://publishpress.com/knowledge-base/all-links-use-a-valid-format/" rel="nofollow ugc">Broken links</a>: Check that all links use a valid format.</li>
<li><a href="https://publishpress.com/knowledge-base/characters-in-permalink/" rel="nofollow ugc">Permalink</a>: Control the characters in the URL.</li>
</ul>
<h3>Taxonomy Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/number-of-tags-or-taxonomy-terms/" rel="nofollow ugc">Taxonomy terms</a>: Maximum or minimum number of categories or tags.</li>
<li><a href="https://publishpress.com/knowledge-base/required-tags-or-categories/" rel="nofollow ugc">Required taxonomy terms</a>: Force users to add specific terms.</li>
<li><a href="https://publishpress.com/knowledge-base/prohibited-tags-or-categories/" rel="nofollow ugc">Prohibited taxonomy terms</a>: Force users to not add specific terms.</li>
</ul>
<h3>Accessibility Tasks</h3>
<ul>
<li><a href="https://publishpress.com/knowledge-base/only-one-h1-tag-in-content/" rel="nofollow ugc">Only one H1 tag in content</a> (Pro version): Specify that there is only a single H1 tag in your content.</li>
<li><a href="https://publishpress.com/knowledge-base/header-tags-logical-order/" rel="nofollow ugc">Header tags are used in logical order</a> (Pro version): Ensure that posts on your WordPress site have headings in the correct order. For example: the heading order in your posts should be H1, H2, and then H3</li>
<li><a href="https://publishpress.com/knowledge-base/tables-have-a-header-row/" rel="nofollow ugc">Tables have a header row</a> (Pro version): Specify that all tables added to your WordPress posts have header rows.</li>
</ul>
<h3>Required, Recommended, or Required?</h3>
<p>You can configure each requirement, depending on whether you want to require writers to complete the tasks. Here are the three options:</p>
<ul>
<li>Disabled</li>
<li>Recommended</li>
<li>Required</li>
</ul>
<p>If you choose the “Required” option, it will be impossible to publish without completing the task.</p>
<h3>OpenAI Checklist Requirements</h3>
<p>PublishPress Checklists integrates with OpenAI. You can use prompts to analyze your content. If OpenAI decides that your content doesn’t meet the requirements, it will show the task as incomplete.</p>
<p>You can create checklist requirements like these:</p>
<ul>
<li>“Is the content clear and easy to read?”</li>
<li>“Is this content tone professional?”</li>
<li>“Does this article use correct grammar?”</li>
</ul>
<p>OpenAI will scan your content and given a detailed verdict. This is an excellent way to catch errors and improve your content before publishing.</p>
<p><a href="https://publishpress.com/knowledge-base/custom-requirements-checklist/" rel="nofollow ugc">Click here to see how to create OpenAI requirements</a>.</p>
<h3>You Can Create New Checklist Requirements</h3>
<p>You can create new requirements for your checklists by clicking the “Add custom task” link. For example, you can require authors to get a green Yoast sign, or force them to run a spell-check before publishing.</p>
<p><a href="https://publishpress.com/knowledge-base/custom-requirements-checklist/" rel="nofollow ugc">Click here to see how to create custom requirements</a>.</p>
<p>It is also possible to create more powerful requirements using a custom plugin. We have created a sample plugin to show how to do this. The sample plugin will automatically check that your site’s authors have included a specific word in their main content. If this new requirement is enabled, it will automatically search the text of your content to make sure it contains the word you choose.</p>
<h3>Pro Version: Checklists for WooCommerce Products</h3>
<p>The Pro version of PublishPress Checklists has support for WooCommerce. There are all the requirements you can choose:</p>
<ul>
<li>Number of characters in Excerpt</li>
<li>Number of Product tags</li>
<li>Number of Product categories</li>
<li>Number of words</li>
<li>Featured image</li>
<li>Check the “Virtual” box</li>
<li>Check the “Downloadable” box</li>
<li>Enter a “Regular price”</li>
<li>Enter a “Sale price”</li>
<li>Schedule the “Sale price”</li>
<li>Discount for the “Sale price”</li>
<li>Enter a “SKU”</li>
<li>Check the “Manage stock?” box</li>
<li>Check the “Sold individually” box</li>
<li>Check the “Allow backorders?” box</li>
<li>Select some products for “Upsells”</li>
<li>Select some products for “Cross-sells”</li>
<li>Product image</li>
</ul>
<p><a href="https://publishpress.com/knowledge-base/use-woocommerce-checklist-add-publishpress/" rel="nofollow ugc">Click here to read more about WooCommerce checklists</a>.</p>
<h3>Pro Version: Checklists for Advanced Custom Fields</h3>
<p>The Pro version of PublishPress Checklists has support for the Advanced Custom Fields plugin. For example, you can require that text fields have a certain number of characters or that image fields are filled in.</p>
<p><a href="https://publishpress.com/knowledge-base/advance-custom-fields-tasks/" rel="nofollow ugc">Click here to read more about ACF checklists</a>.</p>
<h3>Pro Version: Checklists for Yoast SEO</h3>
<p>With the PublishPress Checklists plugin, you can require that site’s content meets minimum standards with the Yoast SEO plugin. If the content doesn’t meet those standards, you can choose to show a warning, or prevent the post from being published. The Checklists plugin integrates with the SEO and Readability features in Yoast SEO.</p>
<p><a href="https://publishpress.com/knowledge-base/yoast-seo-tasks/" rel="nofollow ugc">Click here to read more about Yoast SEO checklists</a>.</p>
<h3>Pro Version: Checklists for Rank Math SEO</h3>
<p>With the Pro version of the PublishPress Checklists plugin, you can require that site’s content meets minimum standards with the Rank Math SEO plugin. If the content doesn’t meet those standards, you can choose to show a warning, or prevent the post from being published. The Checklists plugin integrates with the “SEO Score” feature in Rank Math SEO.</p>
<p><a href="https://publishpress.com/knowledge-base/rank-math-seo-tasks/" rel="nofollow ugc">Click here to read more about Rank Math SEO checklists</a>.</p>
<h3>Pro Version: Checklists for All in One SEO</h3>
<p>With the Pro version of the PublishPress Checklists plugin, you can require that site’s content meets minimum standards with the All in One SEO plugin. If the content doesn’t meet those standards, you can choose to show a warning, or prevent the post from being published. The Checklists plugin integrates with the “SEO Score” and “SEO Headline Score” features in All in One SEO.</p>
<p><a href="https://publishpress.com/knowledge-base/all-in-one-seo-tasks/" rel="nofollow ugc">Click here to read more about All in One SEO checklists</a>.</p>
<h3>Join PublishPress and get the Pro plugins</h3>
<p>The Pro versions of the PublishPress plugins are well worth your investment. The Pro versions have extra features and faster support. <a href="https://publishpress.com/pricing/" rel="nofollow ugc">Click here to join PublishPress</a>.</p>
<p>Join PublishPress and you’ll get access to these Pro plugins:</p>
<ul>
<li><a href="https://publishpress.com/authors" rel="nofollow ugc">PublishPress Authors Pro</a> allows you to add multiple authors and guest authors to WordPress posts.</li>
<li><a href="https://publishpress.com/blocks" rel="nofollow ugc">PublishPress Blocks Pro</a> has everything you need to build professional websites with the WordPress block editor.</li>
<li><a href="https://publishpress.com/capabilities" rel="nofollow ugc">PublishPress Capabilities Pro</a> is the plugin to manage your WordPress user roles, permissions, and capabilities.</li>
<li><a href="https://publishpress.com/checklists" rel="nofollow ugc">PublishPress Checklists Pro</a> enables you to define tasks that must be completed before content is published.</li>
<li><a href="https://publishpress.com/future" rel="nofollow ugc">PublishPress Future Pro</a> is the plugin for scheduling changes to your posts.</li>
<li><a href="https://publishpress.com/permissions" rel="nofollow ugc">PublishPress Permissions Pro</a>  is the plugin for restricted content and advanced WordPress permissions.</li>
<li><a href="https://publishpress.com/publishpress" rel="nofollow ugc">PublishPress Planner Pro</a> is the plugin for managing and scheduling WordPress content.</li>
<li><a href="https://publishpress.com/revisions" rel="nofollow ugc">PublishPress Revisions Pro</a> allows you to update your published pages with teamwork and precision.</li>
<li><a href="https://publishpress.com/series" rel="nofollow ugc">PublishPress Series Pro</a> enables you to group content together into a series.</li>
<li><a href="https://publishpress.com/shortlinks" rel="nofollow ugc">PublishPress Shortlinks Pro</a> allows you to create custom URLs for your posts and external links.</li>
<li><a href="https://publishpress.com/statuses" rel="nofollow ugc">PublishPress Statuses Pro</a> enables you to create additional publishing steps for your posts.</li>
</ul>
<p>Together, these plugins are a suite of powerful publishing tools for WordPress. If you need to create a professional workflow in WordPress, with moderation, revisions, permissions and more… then you should try PublishPress.</p>
<h3>Bug Reports</h3>
<p>Bug reports for PublishPress Checklists are welcomed in our <a href="https://github.com/publishpress/publishpress-checklists" rel="nofollow ugc">repository on GitHub</a>. Please note that GitHub is not a support forum, and that issues that aren’t properly qualified as bugs will be closed.</p>


PublishPress Checklists: Pre-Publishing Approval Checklist – Validate Post Requirements

I used another checklist plugin not compatible with Gutenberg. Publishpress checklist works perfectly with the behavior I need : prevent to publish if the conditions required are not good.

Works nicely

Define checklist tasks to complete before publishing posts. Make sure your content meets your requirements.

Editorial Workflow Manager vs PublishPress Checklists: Pre-Publishing Approval Checklist – Validate Post Requirements