Mikesoft

Mikesoft TeamVault adds a private document workspace inside the WordPress admin for teams, agencies, partners, and back-office operations that need controlled access to shared files.
Instead of exposing documents through normal Media Library URLs, TeamVault keeps files in protected storage and delivers access through authenticated WordPress workflows.
TeamVault is a strong fit for:
<ul>
<li>internal company document areas</li>
<li>agency-to-client document sharing managed from WordPress admin</li>
<li>partner or vendor file exchanges that should stay private</li>
<li>operational archives that must stay separate from the public Media Library</li>
</ul>
What you can do with TeamVault:
<ul>
<li>Upload files with drag and drop</li>
<li>Organize documents in folders</li>
<li>Rename, move, preview, download, and delete files from one interface</li>
<li>Export a folder or the full library as ZIP</li>
<li>Track uploads, downloads, moves, and deletions in the activity log</li>
<li>Organize users into groups and grant per-folder permissions (view, upload, download, delete, manage)</li>
<li>Allow preview-only access without download for sensitive documents</li>
<li>Set per-user or per-group storage quotas</li>
<li>Review access reports and export the activity log to CSV</li>
<li>Send email notifications on key document events</li>
<li>Apply light white-label branding to the plugin screens</li>
</ul>
Why use TeamVault instead of the Media Library?
<ul>
<li>It creates a dedicated private workspace for documents that should not mix with public website assets.</li>
<li>It adds capability-based access control with an optional per-user whitelist.</li>
<li>It keeps storage, maintenance, and export workflows focused on private documents instead of general media management.</li>
</ul>
Privacy and access control:
<ul>
<li>Files are stored outside the normal Media Library workflow</li>
<li>Access is controlled by the <code>manage_private_documents</code> capability, which allows full workspace actions including upload, download, export, rename, move, and delete</li>
<li>Optional per-folder permissions limit access to specific users or groups with granular actions and inheritance; folders with no rules keep the capability-based behavior, and administrators always retain full access</li>
<li>Settings, groups, quotas, notifications, reports, activity logs, whitelist management, and maintenance tools require administrator-level <code>manage_options</code> access</li>
<li>Optional whitelist mode adds a second authorization layer for selected users</li>
<li>Cleanup and reindex tools help recover from migrations with missing binaries</li>
</ul>
Key features:
<ul>
<li>Private document storage separated from the Media Library workflow</li>
<li>Capability-based access control with optional per-user whitelist mode</li>
<li>TeamVault groups independent from WordPress roles</li>
<li>Per-folder permissions with granular actions (view, upload, download, delete, manage) and inheritance</li>
<li>Preview-only access that blocks download and ZIP export</li>
<li>Per-user and per-group storage quotas enforced before upload</li>
<li>Access reports by user, file, or folder, with CSV export of the activity log</li>
<li>Email notifications for upload, download, delete, and access-denied events</li>
<li>Light white-label branding (name, logo, accent color)</li>
<li>Folder create, rename, move, and delete operations</li>
<li>Drag-and-drop uploads with upload validation and clear error messages</li>
<li>Inline preview for supported files, including PDFs</li>
<li>ZIP export for folders or the full library</li>
<li>Activity logging for uploads, downloads, previews, moves, and deletions</li>
<li>Maintenance tools for orphan cleanup and storage reindex</li>
<li>Storage widget focused on the space used by TeamVault files</li>
<li>English interface with optional Italian translation</li>
</ul>
<h3>Support</h3>
For end-user support, use the WordPress.org support forum for Mikesoft TeamVault.
For direct contact, email teamvault@mikesoft.it.

Mikesoft TeamVault

Private document workspace for WordPress: protected storage, groups, per-folder permissions, previews, ZIP export, quotas, reports, and notifications.

Themeisle

Optimole

wpmedialibrary

Managing WordPress media files shouldn’t be a daily struggle. Media Library Organizer lets you create unlimited media library folders and subfolders to organize WordPress media library content with ease. Use the intuitive drag & drop editor to arrange your files into folders, ZIP and export Media Library folders, set default attributes by filetype, and so much more.
<h3>Why Use Media Library Organizer</h3>
Scale with Unlimited Organization – Whether you’re managing 100 or 100,000 media files, with unlimited Media Library folders and subfolders you can organize at any scale. No more scrolling through thousands of unorganized uploads.
Find Files Instantly – Stop wasting time hunting through endless media files. Create organized folder structures that make sense to you and find any file in seconds.
Work More Professionally – Set default metadata for consistent SEO, customize the Media Library interface, and export Media Library folders for backup.
<h3>Media Library Organizer Features</h3>
Everything you need to organize, manage, and optimize your WordPress Media Library workflow.
🗂️ Core Organization
<ul>
<li>Create unlimited folders and subfolders – Build the folder structure that works for you. No restrictions.</li>
<li>Drag and drop files – Individually or bulk select images and media files, and drag them to any folder</li>
<li>Advanced sorting options – Sort your files by upload date, modified date, ID, author, and more</li>
<li>Default folder – Set the default folder for your uploads</li>
</ul>
🔧 Smart File Management
<ul>
<li>Export Media Library – Export individual folders or all your Media Library files by downloading them in a ZIP file</li>
<li>Set default attributes by file type – Set default image metadata such as alt text, caption, and description. Configurable for each file type separately with support for dynamic tags.</li>
<li>Set display defaults – Set defaults for how your uploads appear on your website (link to, size, alignment)</li>
</ul>
🎨 Interface & Experience
<ul>
<li>Customize the Media Library interface – Edit grid size, number of columns, and customize what is shown in the folder tree</li>
<li>Works with all Media Library views – Search and filter attachments by folders in all views, including Featured Image, Media Library List, Grid, Page Builders, ACF, and more</li>
</ul>
🔄 Migration & Compatibility
<ul>
<li>Import from other plugins – Easily migrate from other WordPress Media Library plugins</li>
<li>Compatible with all your favorite tools – Works with the most popular page builders, themes, and WordPress plugins</li>
</ul>
<h3>Pro Features & Advanced Tools</h3>
Save hours every week with intelligent automation, powerful search tools, and professional media management features designed for serious WordPress users. <a href="https://wpmedialibrary.com/" rel="nofollow ugc">See Pro Features & Pricing →</a>
🔍 Advanced Search & Discovery
<ul>
<li>Advanced search – Search by alt text, filename, caption, or description with match type options</li>
<li>Multi-select filters – Use multiple filters at the same time to narrow down results</li>
</ul>
🔧 Advanced File Management
<ul>
<li>AI image categorization – Automatically categorize your images using AI-powered visual recognition</li>
<li>Smart upload workflow – Show folder selection and metadata editing fields when uploading media files</li>
<li>Default attribute rules – Create rules for applying default attributes automatically</li>
<li>Duplicate files – Duplicate any file with just one click</li>
</ul>
⚙️ Advanced File Operations
<ul>
<li>Upload entire folders – Create folders based on the folder structure inside ZIP files</li>
<li>Auto-extract ZIP files – Automatically extract and organize ZIP file contents</li>
<li>ZIP multiple files – Create archives from selected media files</li>
</ul>
🎯 Professional Media Management
<ul>
<li>EXIF and IPTC editing – Enable editing of professional image metadata</li>
<li>Custom taxonomies – Create additional taxonomies for media files beyond folders</li>
<li>Create dynamic galleries – Extend WordPress’ [gallery] shortcode to build advanced dynamic galleries</li>
</ul>
🖼️ Image Optimization
<ul>
<li>Image optimization – Enable compression and set custom quality levels</li>
<li>WebP conversion – Automatically convert uploaded images to WebP format for better compression</li>
</ul>
<h3>Why Use Media Library Organizer</h3>
From small blogs to enterprise sites, everyone benefits from better media organization. Here’s how different types of websites stay organized:
🛒 E-commerce Stores – Organize product images by category, brand, or collection. 
📰 News & Magazine Sites – Sort photo uploads by date, topic, or photographer. 
🏠 Real Estate Websites – Organize property photos by listing, location, or status. 
📸 Photography & Design Portfolios – Structure galleries by project, client, or shoot date. 
📚 Online Course Creators – Separate videos, PDFs, and images by course or module. 
🏢 Corporate Websites – Manage marketing materials, documents, and assets by department, campaign, or date.
<h3>Support & Documentation</h3>
We’re here to help. Feel free to open a new thread on the <a href="https://wordpress.org/support/plugin/media-library-organizer/" rel="ugc">Support Forum</a>.
Need help getting started? Check out our <a href="https://docs.themeisle.com/collection/2282-media-library-organizer" rel="nofollow ugc">documentation</a> for guides on every feature.
<h3>Useful Resources</h3>
<ul>
<li>If you like Media Library Organizer, you’re sure to love <a href="https://themeisle.com/wordpress-plugins/" rel="nofollow ugc">our other plugins</a> as well.</li>
<li>Learn more about WordPress on our <a href="https://themeisle.com/blog/" rel="nofollow ugc">blog</a>.</li>
<li>Get the most out of your WordPress website with our helpful <a href="https://youtube.com/playlist?list=PLmRasCVwuvpSep2MOsIoE0ncO9JE3FcKP" rel="nofollow ugc">YouTube Tutorials</a>.</li>
</ul>

Media Library Organizer – Folders, File Manager & Media Categories

Create unlimited Media Library folders and subfolders to organize your files. Export Media Library folders, set default attributes & more.

Mikesoft TeamVault vs Media Library Organizer – Folders, File Manager & Media Categories