smartypants

**Document, File & Media Manager plugin **
<iframe loading="lazy" class="youtube-player" width="640" height="360" src="https://www.youtube.com/embed/CpxlSKASPCo?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>
Document, file and Media manager plugin, A Remote file & Media manager, maintain and control unlimited number of documents, records, files, media, videos and images. You can create unlimited folders and sub folders to share, organize, manage client, student & supplier documents and accounts, control individual documents, and select specific file sharing of documents all in an easy to manage online process.
The plugin demonstrates how a you can remotely share with clients, sales organization, vendors. With a straight-forward layout, access to template modifications and easy to manage features; WordPress users can add and modify project/document folders.
Try the project & document management plugin that thousands of Companies and Organizations trust! free forum support as a community user or upgrade to our premium user and submit tickets, call us on skype! We are constantly developing this exciting plugin enhancing the features and taking on custom development work to modify the plugin for your needs!
Works with WordPress Multi Site!
We now have an extensive documentation library 
http://learn.smartypantsplugins.com/
Need support? Click here 
http://support.smartypantsplugins.com/
<a href="http://smartypantsplugins.com/sp-client-document-manager/" rel="nofollow ugc">We also now offer a premium version; please check out our website for more information</a>
<a href="http://www.documanaged.com/register/" rel="nofollow ugc">You can try a 30 day trial of the premium along with all the addons here</a>
<a href="http://documanaged.com" title="Click here to try out a demo" rel="nofollow ugc">Click here to create your own hosted demo</a>
Community Version Features 
* Two different template views! Table and list mode 
* Built in Login/Registration System 
* Ajax multi uploader 
* Upload multiple files with one click 
* Remotely manage you documents and media 
* Unlimited nesting of folders 
* Upload and manage files with No Limits! 
* Secure documents under login for each user 
* Zip files in archive 
* Localization support for many languages 
* Advanced email editor to customize all emails 
* WordPress capabilities and roles integration to limit who can do what 
* Administrators can add files to users 
* SSL Support 
* Require login to download files 
* Each user has their own file repository 
* File size based off server php.ini 
* Unlimited files for users! 
* Import local files! Now with support for unlimited files and folders 
* Add links a file 
* Embed youtube and other media as a file 
* Recycle bin with file retention dates 
* Gutenberg and Elementor friendly!
** What do you get when upgrading? Check out this video! **
<iframe loading="lazy" class="youtube-player" width="640" height="360" src="https://www.youtube.com/embed/OprPg5TgR9o?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>
Premium features (requires addons) 
To activate the below features you need addons, check out our product builder to see what you need! 
http://smartypantsplugins.com/product-builder/
<ul>
<li>Woocommerce integration: purchase digital product right in the document manager</li>
<li>Amazon s3 Integration available as an addon!</li>
<li>Import Files to multiple users by uploading a zip</li>
<li>AES file encryption at rest encryption secures documents even when the server has been compromised.</li>
<li>Woo Commerce intergration</li>
<li>Comments on folders and files</li>
<li>Folder and file logging</li>
<li>Remove branding</li>
<li>Custom file list templates</li>
<li>Enhanced multi uploader using plupload allows you to upload unlimited files with any file size regardless of your php.ini settings. We use an advanced file chunking method to upload files!</li>
<li>File Tagging for better searching</li>
<li>Additional form fields</li>
<li>Group user files together</li>
<li>Category system for files</li>
<li>Thumbnail mode to view files in a windows format</li>
<li>Add vendors so files can be sent regularly</li>
<li>Advanced shortcodes</li>
<li>Save files as a draft for later publishing</li>
<li>Add file revisions to a file</li>
<li>Limit file types</li>
<li>Create thumbnails from PDFs, PSDs and other popular formats</li>
<li>File retention times for autopruning files</li>
<li>Limit file types based on extension and mime type</li>
<li>Add files from Dropbox, Google Drive, One Drive</li>
<li>Group management with user roles, BuddyPress Groups or baked groups.</li>
<li>Download logs and reports based on file usage</li>
<li>Commenting and file discussion on files with notification system</li>
<li>Google shortlinks for files</li>
<li>Batch manage files, copy, delete, archive, download files</li>
<li>Bootstrap powered Dashboad</li>
<li>Add reminders and tasks to a file</li>
<li>Add tasks to the dashboard area</li>
<li>Upload and view videos inside the file viewer</li>
<li>Text message integration to Plivio and Twillio for notifications</li>
<li>Build custom forms to submit data using our hand made form builder, allow users to go back and edit that data and compile all the data into a pdf. Sign Documents using our built in signature tool!</li>
<li>Export data to csv</li>
<li>Link remotely to an external file rather then uploading a file</li>
<li>Many more features, too many to list here! Lots of settings to configure the document manager the way you need! Check out a hosted demo to see everything!!</li>
</ul>
Client / Customers / Users
<ul>
<li>Users upload documents,files media and online to their own personal page</li>
<li>Users can create or add to existing projects / folders</li>
</ul>
Administrator Side Features
<ul>
<li>Complete control on who can access specific files</li>
<li>Turn off ability for Users to upload documents instantly.</li>
<li>Notification via email when a client uploads a file</li>
<li>Add files and documents to client page and projects</li>
<li>Download file archive of a user</li>
<li>Custom Naming of files</li>
<li>Create multiple upload locations</li>
<li>50 latest uploads on main plugin page</li>
<li>Force downloads of file </li>
<li>Delete confirmation with custom notification</li>
<li>Thank you confirmation with custom notification</li>
<li>Add WordPress users, staff, supplier’s, vendors, sub-contractors or partner’s so you can distribute the files to other people</li>
<li>Attach file or send the file as a link</li>
<li>Projects allow you or the users to create projects to store files in</li>
<li>Allow the user to create projects</li>
<li>Ability to add files to any user</li>
<li>Download all the files of a project in a single zip file</li>
<li>Add multiple admin emails to receive files</li>
<li>Advanced admin file manager</li>
<li>Assign custom capabilities to WordPress user roles</li>
<li>File Logging</li>
</ul>
Categories
<ul>
<li>Add Categories</li>
<li>Manage Categories allow an admin to designate categories for the user to select, for example a print company could use categories as statuses (Mockup, Draft and Final)</li>
</ul>
Folders
<ul>
<li>Allow a user to create folders</li>
<li>Collaborate with other users with groups</li>
<li>Assign a file or files to a project</li>
<li>Manage Folders</li>
</ul>
**Users **
<ul>
<li>User can view all categories set by admin</li>
</ul>
Full Support Available. 
Add-on packs available for more features!
Current Languages
<ul>
<li>English</li>
<li>French</li>
<li>German</li>
<li>Italian</li>
<li>Polish</li>
<li>Spanish</li>
</ul>
Demo
<iframe loading="lazy" class="youtube-player" width="640" height="360" src="https://www.youtube.com/embed/OprPg5TgR9o?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>

SP Project & Document Manager

Document, File & Media Manager. A Remote file sharing plugin to manage, share, track, group, distribute any type of document,file or media.

trilobita

Trilobita DocVault is a WordPress document management plugin with version control and a searchable document library. Upload and organise files in the admin, then share them with your team or site visitors — with a searchable, sortable document table, Gutenberg block support, full version history, download tracking, and access control.
Key Features:
<ul>
<li>Version History – Full version history with rollback, download, and delete for every document.</li>
<li>Drag & Drop Upload – Intuitive drag-and-drop file upload interface in the admin.</li>
<li>Download Tracking – Track download counts for all documents.</li>
<li>Access Control – Restrict documents to logged-in users only.</li>
<li>Frontend Display – Responsive shortcode-powered document table with AJAX search, sortable columns, and pagination.</li>
<li>Gutenberg Block – Native block editor support for embedding documents.</li>
<li>File Type Support – PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, ODT, ODS, ODP, RTF, CSV, TXT.</li>
<li>Document Categories – Hierarchical taxonomy for organizing documents.</li>
<li>Document Expiry Dates – Set an optional expiry date per document; expired documents are automatically hidden from the frontend list.</li>
</ul>
<h4>Go further with Trilobita DocVault Pro</h4>
<a href="https://trilobita.co.uk/plugins/trilobita-docvault/pro/" rel="nofollow ugc">Trilobita DocVault Pro</a> adds enterprise-grade features for teams that need more control:
<ul>
<li>Unlimited Version History – Remove the 5-version limit and keep complete history for every document.</li>
<li>Per-Document Access Control – Restrict individual documents to specific user roles.</li>
<li>Audit Trail – Full activity log with CSV export for compliance and accountability.</li>
<li>Email Notifications – Configurable alerts for uploads, updates, and approvals.</li>
<li>Document Approval Workflow – Require documents to be reviewed before publishing.</li>
<li>Bulk Upload – Upload multiple documents at once with duplicate detection.</li>
<li>Download Analytics – Detailed per-version download statistics.</li>
<li>Duplicate Detection – Find and merge duplicate documents to save storage.</li>
<li>Storage Management – Advanced tools for monitoring and cleaning up storage.</li>
</ul>
<h3>Privacy</h3>
Trilobita DocVault stores the following user data:
<ul>
<li>Uploader user ID – Stored as post meta (<code>_trdv_uploaded_by</code>) to track who uploaded each document version.</li>
<li>Download logs – When download tracking is enabled, the plugin records the downloader’s IP address, user ID (if logged in), and timestamp in a custom database table (<code>trdv_download_log</code>).</li>
</ul>
This data is handled in compliance with GDPR and CCPA:
<ul>
<li>The plugin registers with the WordPress privacy tools for data export and erasure requests.</li>
<li>A suggested privacy policy text is provided under Settings > Privacy.</li>
<li>IP addresses and download logs can be deleted via the WordPress personal data erasure tool.</li>
</ul>
<h3>Usage</h3>
Document Block (Gutenberg):
Add a single document with a download button directly in the block editor:
<ol>
<li>Click the + button to add a block</li>
<li>Search for “DocVault Document”</li>
<li>Select a document from the dropdown</li>
</ol>
Block options:
<ul>
<li>Layout: Full (with icon and download button) or Minimal (compact inline link)</li>
<li>Show/hide file type icon</li>
<li>Show/hide file info (type and size)</li>
<li>Alignment (left, center, right, wide)</li>
</ul>
<code>[trdv_list]</code> — Document Table Shortcode:
Display a searchable, sortable table of documents on any page or post:
<pre><code>[trdv_list]
</code></pre>
Parameters:
<ul>
<li><code>category</code> – Filter by document category slug</li>
<li><code>type</code> – Filter by file type (pdf, docx, etc.)</li>
<li><code>orderby</code> – Sort by: date, title, size (default: date)</li>
<li><code>order</code> – ASC or DESC (default: DESC)</li>
<li><code>show_search</code> – Show search box: true/false (default: true)</li>
<li><code>show_download</code> – Show download button: true/false (default: true)</li>
<li><code>columns</code> – Columns to display: title, type, size, date (default: title,type,size,date)</li>
<li><code>per_page</code> – Documents per page (default: 20)</li>
<li><code>show_expired</code> – Include expired documents: true/false (default: false)</li>
</ul>
Examples:
<pre><code>[trdv_list type="pdf" orderby="title" order="ASC"]
[trdv_list category="reports" show_search="false" columns="title,date"]
</code></pre>
Document Link Toolbar Button:
Link any selected text to a document download without leaving the block editor:
<ol>
<li>Select the text you want to turn into a download link</li>
<li>Click the document icon in the formatting toolbar (“Trilobita DocVault Link”)</li>
<li>Choose a document from the dropdown and click Apply</li>
</ol>
<code>[trdv_link]</code> — Inline Document Link Shortcode:
Insert a download link within any text:
<pre><code>[trdv_link id="123"]Download the report[/trdv_link]
</code></pre>
Parameters:
<ul>
<li><code>id</code> (required) – The document ID</li>
<li><code>new_tab</code> – Open in new tab: true/false (default: false)</li>
<li><code>class</code> – Add custom CSS class</li>
</ul>
Examples:
<pre><code>[trdv_link id="123"] - Uses document title as link text
[trdv_link id="123"]Click here[/trdv_link] - Custom link text
[trdv_link id="123" new_tab="true"]Download[/trdv_link] - Opens in new tab
</code></pre>

Trilobita DocVault

Version-controlled document management for WordPress — upload, track, and roll back files with a searchable front-end library.

SP Project & Document Manager vs Trilobita DocVault