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Your older posts can quickly become out-of-date and require editing to provide up-to-date information. 
For instance, posts at medical sites might require regular reviews to make sure they’re keeping up with the latest research. 
Spritz keeps track of when each post needs to be reviewed. 
When the time arrives, the post is marked as needing review and an optional email is sent to the admin user. 
You can adjust the timing on a per-post basis if you want: some posts might require monthly reviews, others might only need them yearly. 
A listing page shows the current state of each post. 
You can even subject the review to a further approval step if you want.
To read more about ‘Spritz’ visit <a href="https://wisdomtree.dev/spritz-wordpress-plugin/" rel="nofollow ugc">this page</a>.
<h3>Configuration</h3>
A post can be in one of the following states: NEUTRAL, AWAITING_REVIEW, REVIEWED, NEEDS_WORK, APPROVED, or DISAPPROVED. 
Each post has a “Next action date”. 
If the post is in REVIEWED or APPROVED state, it’s moved into AWAITING_REVIEW state on the “Next action date”. 
Then, it’s expected that an admin will put the post into the REVIEWED or APPROVED state. After an admin does that, the timer starts over again. 
Of course, an admin could also put the post into the NEEDS_WORK or DISAPPROVED state, 
but what happens in that case is beyond the scope of this plugin.
<h3>Details</h3>
Screenshot 1 shows the sidebar where you set the state of your posts. 
At the top it shows the current state, the next action date, and the note on the current state. 
Below that, you can set the new state and provide notes. 
To add the new state, you have to check the confirm checkbox and save the post. 
At the bottom you can override the settings just for this post, see below.
Screenshot 2 shows the settings screen. 
If you check ‘Automatically approve posts’, any time a post is put into the REVIEWED state, 
it will automatically be moved into the APPROVED state. If you don’t check that, an admin 
will need to move it into the APPROVED state manually. 
‘Number of days’ controls the timer. 
The other settings are for the email that’s sent out when a post is moved into the AWAITING_REVIEW state. 
If you don’t fill out all three email fields, no email will be sent out.
Referring back to Screenshot 1, you can override settings on a per-post basis. 
For instance, you might want some posts to be reviewed more frequently than others. 
You can also change the auto-approval settings. 
As with setting the new state, you have to check the confirm checkbox to have the overrides saved.
<h3>Shortcodes</h3>
Three shortcodes are provided: [spritz_post_status], [spritz_post_note], and [spritz_post_nextreviewdate]. 
If used on a post, those show the current status of the post, the last note, and the next review date. 
If used on something other than a post, nothing is shown.
<h3>Multiple Roles</h3>
If you have multiple roles that will review posts, you’ll need to install one of the many 
member plugins that are available. 
Screenshot 4 is from one of those plugins. 
Only roles with the ‘spritz_edit_settings’ permission can change the global settings. 
Only roles with the ‘spritz_override_post_settings’ permission can override those global settings on a per-post basis. 
The other permissions are of the form ‘spritz_transition_from_X_to_Y’. 
You may decide that users of a certain role can move a post from REVIEWED to NEEDS_WORK but not vice versa, and so on.
<h3>Customizations</h3>
If you’d like a customization for a reasonable fee, please contact us with the details: 
https://wisdomtree.dev/contact/feedback
<h3>Support future development</h3>
Your generous support will help support new versions: 
https://www.paypal.com/donate/?hosted_button_id=4U3VYC5LNWRM4
<h3>Additional Documentation</h3>

Spritz

Spritz reminds you to review or refresh your WordPress posts on a regular basis.

Dotstore

Multicollab

lkraav

Power up your editorial workflow
In a content editorial workflow, reviewing and providing feedback should be reasonably easy parts of the process.
While external collaboration tools like Google Docs are an option, online collaboration within the WordPress dashboard isn’t well set up by default.
Copy-pasting between Google Docs and WordPress can get frustrating and time-consuming. Also, being unable to leave direct comments on a post’s draft during the editorial process is a deal-breaker.
So, what should WordPress-focused content teams do to improve their collaborative output?
We bring to you – <a href="https://bit.ly/3vR2maF" rel="nofollow ugc">Multicollab</a>: a WordPress collaboration plugin which lets you Comment, Suggest and Collaborate – in real-time, in WordPress without switching back and forth between WordPress and other Apps. You can easily share editorial feedback directly within WordPress, including commenting, tagging, replying and much more!
The Multicollab WordPress plugin is a versatile WordPress collaboration plugin designed to streamline editorial collaboration and content feedback. It allows WordPress content creators to collaborate on articles, blog posts, and other editorial content directly within WordPress.
Install Multicollab, and you’ll instantly unlock collaboration functionality you’re familiar with from applications such as Google Docs in just a few simple clicks!
Multicollab inserts real-time collaborative tools to transform editorial workflows.
This plugin adds inline commenting functionality to Gutenberg directly, making commenting a single click of a button away. Users can add comments on text as well as Media.
<iframe loading="lazy" class="youtube-player" width="750" height="422" src="https://www.youtube.com/embed/dbX_P6c3i54?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>
<blockquote>
This an easy-to-use plugin—the best one I’m aware of—for those who have an editorial process. My wife is a blogger and I’m her editor. We’ve only begun taking advantage of it but I wanted to offer a positive shout out. 
 – Mario T. Lanza – Sr. Web Developer
</blockquote>
Content collaboration in Gutenberg made simple
Whether your editorial workflow consists of just two people or fifty, gathering feedback and recommending changes to WordPress content has always meant you need to take that content elsewhere, such as Google Docs or any other editing suite.
This complicates your way of work unnecessarily, makes collaboration difficult, and can even lead to severe errors going live because things fall through the cracks between applications.
It’s also inefficient and wastes a lot of your editorial time!
Multicollab solves it once and for all.
Offering a seamless editorial workflow for teams, Multicollab is one of the best editorial collaboration tools in WordPress. With a robust content collaboration feature set, including collaborative editing, approval workflows, and content publishing workflows, the Multicollab plugin ensures a smooth and organized content creation process.
Installing the plugin enables the following key editorial features instantly:
<ol>
<li>Inline Commenting – Users can add comments on text and Media blocks to mark their feedback.</li>
<li>Team Collaboration – Invite editorial users to collaborate and comment by mentioning them, ensuring quick email notifications and seamless engagement in the conversation.</li>
<li>Reports and Activities – Track progress across all pages and posts with easy filtering to view by user, content categories, and time stamps.</li>
<li>Email Notifications – Instant email notifications make collaborations with your team easier and foster intra-group connectivity.</li>
</ol>
Multicollab offers a comprehensive editorial content management system, enabling users to oversee content production and ensure high-quality output. Whether you’re seeking a WordPress workflow plugin or a team collaboration plugin in WordPress, Multicollab provides the tools needed to enhance productivity and streamline the content creation process.
<blockquote>
Awesome plugin! This is exactly what I was looking for. This plugin works flawlessly. Great job. 
 – Ivan Ružević – WordPress Team Lead
</blockquote>
Built specifically for Gutenberg
Multicollab was designed to work with Gutenberg natively, so there’s no need to change your workflow! Fully compatible with Gutenberg versions 14.2 to 16.7, it works right out of the box!
<a href="https://bit.ly/3pBV6iK" rel="nofollow ugc">The Arrival of Gutenberg Phase 3: A Comprehensive Overview</a>
Need support? You’ve got it!
Multicollab is built to work effortlessly the minute you install it, with zero setup time: just add it, and start commenting on your pages or posts within Gutenberg within seconds.
If you do have specific questions about the plugin, our extensive <a href="https://bit.ly/3FqfRRD" rel="nofollow ugc">support centre documentation is available here</a> and should help you in most cases.
If you do need more help or have a specific question, we’re always happy to support!
<a href="https://bit.ly/3KPzx2I" rel="nofollow ugc">Simply open a ticket directly on the WordPress.org forum here</a>, and we’ll get back to you within as short a time as possible.
<blockquote>
The plug-in is awesome! It works fantastically. 
 – Charudatta Mondale Co-Founder at QuickDraft LLP
</blockquote>
📣 <a href="https://www.multicollab.com/blog/multicollab-4-3-introducing-new-lite-plan/" rel="nofollow ugc">Lite Plan for Smaller Teams</a>
We just introduced a brand new Lite Plan! The Lite plan offers the following features:
<ul>
<li>Inline Commenting</li>
<li>Team Collaboration</li>
<li>Guest Collaboration</li>
<li>Custom Permissions</li>
<li>Attach a document to comment</li>
<li>Multilingual</li>
<li>Reports and Activity</li>
<li>Email Notifications</li>
<li>Email Support</li>
</ul>
We are excited to see smaller teams reinvent their WordPress editorial collaboration with WordPress.
📣 <a href="https://youtu.be/s1v5_z4gGf8" rel="nofollow ugc">Collaborate even more effectively with our ‘PRO’ Plan</a>
The free version of Multicollab is easy to use and gives you all the commenting functionality to power up your editorial collaboration.
But if you’re looking to take your team’s collaboration even further, we offer a PRO plan which <a href="https://bit.ly/37n6XrN" rel="nofollow ugc">takes things to the next level</a>.
Here’s what you can unlock by <a href="https://www.multicollab.com/pricing/" rel="nofollow ugc">upgrading today</a>:
👉🏻 Real-time Co-Editing
Collaborate with multiple users simultaneously and edit posts together in real-time.
👉🏻 Editorial Checklist
Multicollab’s Editorial Checklist helps teams stay consistent by adding clear, repeatable review steps directly inside WordPress using structured checklists.
Teams can follow these checklists while working in Gutenberg, without relying on memory, external documents, or Slack reminders. This is especially useful for blogs with multiple reviewers, agencies managing client content, and publishing teams with recurring quality standards.
👉🏻 Content Workflows for Structured Publishing
As teams grow, content often needs review, approval, and sign-off before publishing; something WordPress doesn’t handle well by default. Multicollab adds clear, step-based workflows like Draft → Review → Approval → Publish directly inside the WordPress editor.
Teams can assign responsible users, update status, and track progress with full visibility, reducing confusion and preventing incomplete content from going live—all without external tools or manual tracking.
👉🏻 Live Content Versioning for Published Posts
Updating published content can be risky, as changes may go live without proper review.
With Live Content Versioning, you create a new draft of the published post instead of editing it directly. This draft goes through your full review and approval process, allowing reviewers to collaborate safely before the update is published.
👉🏻 Track changes with Suggestion mode
Sometimes, a comment isn’t quite enough, and it’s best to suggest the rewording of a sentence or phrase directly.
Like Google Docs, the plugin’s <a href="https://www.multicollab.com/features/#Suggestion-Mode" rel="nofollow ugc">Suggestion</a> mode enabled on Multicollab Premium lets you add edits directly as suggestions to the content to enable the author or other user to accept, reject or collaborate in more detail. 
Paired with mentions, tagging and notifications, this makes collaborative editing within WordPress a breeze!
( *Suggestion mode works on <a href="https://docs.google.com/spreadsheets/d/1H0uksGbTMOy7f9fkSGXvkl1fwqO7ekShjo1j3JsOA6k/edit#gid=623920799" rel="nofollow ugc">these blocks</a>.)
👉🏻 Slack Notifications
If you and your team use Slack to communicate internally, you can receive important Multicollab notifications in the Slack channel of your choice. You will get real-time updates for mentions, replies, and other comment activities in your Slack channel. 
This allows you to fit Multicollab in a place you know your team will check all day.
👉🏻 Custom Permissions 
You can decide which team members should have permission to manage comments and suggestions in Multicollab.
Settings can be configured to decide who should have access to add a comment, resolve comments, and disable comments. You can configure who should have access to accept or reject suggestions.
👉🏻 Add Attachments to Comments
If a picture is worth a thousand words, isn’t a video worth a thousand pictures?
The Attach Document feature allows you to share additional references and context to your comment. Collaborators can attach images or documents to their comments and replies. It opens up the possibility for you to express your thoughts with screenshots, screencasts, audio messages, etc.
👉🏻 Multilingual
With this feature, you can use the Multicollab plugin in 6 distinct languages – German, Chinese, Hindi, Spanish, French, and Bengali.
Everything from comment boards to settings will automatically sync with your selected language so that you can enjoy streamlined collaboration no matter what language is native to you.
👉🏻 Support & Licensing
The Multicollab support team is driven by a desire to provide an excellent experience for all your editorial workflow needs. With the premium plan, you’ll get assistance within 24 hours to stay on track with your content.
👉🏻 Email Support
Your team’s setup may have specific requirements and need attention to solve a workflow problem fast.
Email support is available anytime, and all feedback is encouraged to ensure we can give you the best experience possible. This ensures everything keeps moving smoothly and that nothing delays your team collaboration.
The team behind Multicollab is <a href="https://bit.ly/38Xwp7w" rel="nofollow ugc">Multidots</a> – a full-service WordPress development agency and WordPress VIP Gold Agency Partner, so you can rest assured that our support is truly second to none!
<blockquote>
Great Solution. Fantastic Support! We were using the free version and it was already very helpful. We were very interested in the new features but concerned about price and the complexity of our specific needs. After upgrading we worked with support to customize the plugin so we can successfully support 50 contributors that use WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the product and the company’s support. 
 – Charles Araujo – Co-Founder – The MAPS Institute
</blockquote>
🔥 <a href="https://bit.ly/3wcQjDB" rel="nofollow ugc">Try out the full features of Multicollab Premium in our demo here!</a> 🔥

Team Collaboration & Content Workflow Plugin for WordPress Editorial Teams – Multicollab

This plugin serves the commenting feature like Google Docs within the Gutenberg Editor!

Spritz vs Team Collaboration & Content Workflow Plugin for WordPress Editorial Teams – Multicollab