Trevor Walter

ToolDocs is a document management plugin for WordPress that lets you upload, organize, and share documents with your visitors through direct permalinks.
Key Features:
<ul>
<li>Upload and manage PDF, Word, Excel, ZIP, and other file types</li>
<li>Add external URLs as managed documents</li>
<li>Organize documents into categories</li>
<li>Generate direct permalink URLs for each document</li>
<li>Embed document download links using shortcodes</li>
<li>Track download counts and view per-document download history</li>
<li>Export download statistics to CSV (summary, by day, by week, by month)</li>
<li>File version history with configurable retention (0-4 versions)</li>
<li>File usage detection across your site</li>
<li>Customize shortcode icon color</li>
<li>Font Awesome icon support with customizable file type icons</li>
<li>Modern Vue.js admin dashboard</li>
<li>Developer-friendly with filters for customization</li>
</ul>
Shortcodes:
<ul>
<li><code>[tooldocs_file id="X"]</code> – Display a single document download link with file type icon</li>
<li><code>[tooldocs_category_files category_id="Y"]</code> – Display all documents in a category, with optional modal popup</li>
</ul>
How It Works:
<ol>
<li>Upload documents through the ToolDocs admin panel or add external URLs</li>
<li>Organize them into categories</li>
<li>Use shortcodes or direct URLs to share documents on your site</li>
<li>Track downloads and export reports</li>
</ol>
<h3>Development</h3>
The admin interface is built with Vue.js. Source code is included in the <code>admin/src/</code> directory. 
Frontend JavaScript source is in <code>front/</code>.
To build the admin interface: 
1. Navigate to the <code>admin/</code> directory 
2. Run <code>npm install</code> 
3. Run <code>npm run build</code>
To build the frontend JavaScript: 
1. Navigate to the <code>front/</code> directory 
2. Run <code>npm install</code> 
3. Run <code>npm run build</code>

ToolDocs


As the developer of the ToolDocs™ Document Management System, I’m excited to finally make it available to the public.



This is a tool we’ve built, refined, and used with our clients for the past 15 years. It was created to solve a common problem: companies often gate documents without really knowing who is downloading them, when they’re doing it, or what they do next.



ToolDocs™ gives you that visibility. You can track who downloads your documents, see when they engage, follow their path through your website, whitelist specific files, and even gate links to external resources like videos, demos, or third-party content.



With the SalesDashboard™ add-on, your team can also see deeper user activity and better understand each visitor’s experience.



It’s more than document management. ToolDocs™ gives companies practical sales and marketing insight, similar to what you might expect from larger platforms like HubSpot or Salesforce, but in a simpler, more focused, and far more affordable solution.


ToolDocs™ is an Incredible Tool for Document Management & Lead Generation

A document management plugin that provides ungated, persistent permalinks for your uploaded documents.

CatFolders

Document Gallery is a free extension for the CatFolders plugin that makes it easy to publish document libraries on your WordPress site.
With a single Gutenberg block (or simple shortcode), you can point to any media folder and instantly display its contents on a page.
In seconds, a folder of PDFs, Word docs, spreadsheets, ebooks, and more becomes a neat, browsable on-page gallery. No manual link-building required and no file links altered.
Visitors see each file as a clickable card (icon + title + first page image) and can open or download it without leaving the page.
📌 <a href="https://wpmediafolders.com/docs/addons/document-gallery/" rel="nofollow ugc">Documentation</a> | <a href="https://wpmediafolders.com/catfolders-document-gallery-demo/" rel="nofollow ugc">View Demo of PDF gallery with first page thumbnails</a>
<h3>Key Features</h3>
Grid & List Layouts 
Display any media folder as a clean grid of cards or a classic table list. Each entry shows a file-type icon or PDF thumbnail alongside the file title and an optional description.
Instant Previews & Downloads 
Click a file card to preview it in-page or trigger a download. Document Gallery automatically generates first-page thumbnails for PDFs, so visitors always have a visual reference.
Search, Sort & Filter 
Built-in search and filtering let users narrow results by folder, file type, date, and more. Pagination and load-more buttons keep large collections fast and easy to browse.
Customizable File Details 
Choose which columns to display: file size, updated date, type icon, a Download button, or custom notes. All output inherits your active theme’s styling for a polished, consistent look.
All Media Types Supported 
Not just PDFs. Document Gallery works with Word, Excel, PowerPoint, images, audio, video, ebooks (EPUB, MOBI), and any custom file type stored in your WordPress media library. Suitable for any download-heavy site!
💥 New Feature: Nested Folders with Breadcrumb Navigation!
The CatFolders Document Gallery now supports multi-level folder structure, making it easier than ever to organize and present your documents. With intuitive breadcrumb navigation, your website visitors can quickly explore subfolders and find exactly what they need!
CatFolders Document Gallery support displaying all WordPress file types:
<ul>
<li>Documents: pdf, doc, ppt, odt, xls</li>
<li>Graphics: psd, svg</li>
<li>eBooks: epub, mobi, azw, azw3</li>
<li>Images: jpg, jpeg, png, gif, ico, webp</li>
<li>Audios: mp3, m4a, ogg, wav</li>
<li>Videos: mp4, mov, wmv, avi, mpg</li>
<li>Others: svg, zip, json, and custom file types</li>
</ul>
To get started with this WordPress PDF gallery plugin, simply follow these steps:
<ol>
<li>Install CatFolders (<a href="https://wordpress.org/plugins/catfolders/" rel="ugc">free</a>, or <a href="https://wpmediafolders.com/" rel="nofollow ugc">pro version</a>)</li>
<li>Install CatFolders Document Gallery (this plugin)</li>
<li>Start organizing documents into folders</li>
<li>Pick a folder to create WordPress gallery from folder</li>
<li>Customize the gallery appearances and publish</li>
</ol>
<iframe loading="lazy" class="youtube-player" width="750" height="422" src="https://www.youtube.com/embed/gLxi4CTItKE?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>
<h3>💪 WHY YOU SHOULD USE DOCUMENT GALLERY BY CATFOLDERS?</h3>
It will save you a huge amount of time thanks to these built-in features:
<ul>
<li>Two customizable layouts: list and grid</li>
<li>Over 5 file details available:: title, file type, icon, file size, updated date, and download link</li>
<li>Automatically shows <a href="https://wpmediafolders.com/docs/addons/document-gallery/thumbnails/" rel="nofollow ugc">PDF first-page thumbnails</a></li>
<li>Supports all standard WordPress media file types</li>
<li>Fully mobile responsive</li>
<li>Clean, modern gallery design</li>
<li>Option to show or hide specific columns</li>
<li>Built-in file title search box</li>
<li>Sort files by size, title, file type, or last modified date</li>
<li>Flexible pagination settings</li>
<li>Click to preview, open in a popup, or download any file</li>
</ul>
It’s especially useful for WordPress websites that offer downloadable resources, such as:
<ul>
<li>eCommerce websites offering digital products or file downloads.</li>
<li>Membership sites providing gated access to exclusive files.</li>
<li>Schools or universities sharing study materials.</li>
<li>Companies providing white papers or reports.</li>
<li>Nonprofits sharing brochures and legal docs.</li>
</ul>
Happy gallery-ing 💖

CatFolders Document Gallery & PDF Library

Display WordPress PDF gallery and file gallery from folders. Comes with a clean, searchable & sortable list/grid layout.

ToolDocs vs CatFolders Document Gallery & PDF Library