trilobita

Trilobita DocVault is a WordPress document management plugin with version control and a searchable document library. Upload and organise files in the admin, then share them with your team or site visitors — with a searchable, sortable document table, Gutenberg block support, full version history, download tracking, and access control.
Key Features:
<ul>
<li>Version History – Full version history with rollback, download, and delete for every document.</li>
<li>Drag & Drop Upload – Intuitive drag-and-drop file upload interface in the admin.</li>
<li>Download Tracking – Track download counts for all documents.</li>
<li>Access Control – Restrict documents to logged-in users only.</li>
<li>Frontend Display – Responsive shortcode-powered document table with AJAX search, sortable columns, and pagination.</li>
<li>Gutenberg Block – Native block editor support for embedding documents.</li>
<li>File Type Support – PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, ODT, ODS, ODP, RTF, CSV, TXT.</li>
<li>Document Categories – Hierarchical taxonomy for organizing documents.</li>
<li>Document Expiry Dates – Set an optional expiry date per document; expired documents are automatically hidden from the frontend list.</li>
</ul>
<h4>Go further with Trilobita DocVault Pro</h4>
<a href="https://trilobita.co.uk/plugins/trilobita-docvault/pro/" rel="nofollow ugc">Trilobita DocVault Pro</a> adds enterprise-grade features for teams that need more control:
<ul>
<li>Unlimited Version History – Remove the 5-version limit and keep complete history for every document.</li>
<li>Per-Document Access Control – Restrict individual documents to specific user roles.</li>
<li>Audit Trail – Full activity log with CSV export for compliance and accountability.</li>
<li>Email Notifications – Configurable alerts for uploads, updates, and approvals.</li>
<li>Document Approval Workflow – Require documents to be reviewed before publishing.</li>
<li>Bulk Upload – Upload multiple documents at once with duplicate detection.</li>
<li>Download Analytics – Detailed per-version download statistics.</li>
<li>Duplicate Detection – Find and merge duplicate documents to save storage.</li>
<li>Storage Management – Advanced tools for monitoring and cleaning up storage.</li>
</ul>
<h3>Privacy</h3>
Trilobita DocVault stores the following user data:
<ul>
<li>Uploader user ID – Stored as post meta (<code>_trdv_uploaded_by</code>) to track who uploaded each document version.</li>
<li>Download logs – When download tracking is enabled, the plugin records the downloader’s IP address, user ID (if logged in), and timestamp in a custom database table (<code>trdv_download_log</code>).</li>
</ul>
This data is handled in compliance with GDPR and CCPA:
<ul>
<li>The plugin registers with the WordPress privacy tools for data export and erasure requests.</li>
<li>A suggested privacy policy text is provided under Settings > Privacy.</li>
<li>IP addresses and download logs can be deleted via the WordPress personal data erasure tool.</li>
</ul>
<h3>Usage</h3>
Document Block (Gutenberg):
Add a single document with a download button directly in the block editor:
<ol>
<li>Click the + button to add a block</li>
<li>Search for “DocVault Document”</li>
<li>Select a document from the dropdown</li>
</ol>
Block options:
<ul>
<li>Layout: Full (with icon and download button) or Minimal (compact inline link)</li>
<li>Show/hide file type icon</li>
<li>Show/hide file info (type and size)</li>
<li>Alignment (left, center, right, wide)</li>
</ul>
<code>[trdv_list]</code> — Document Table Shortcode:
Display a searchable, sortable table of documents on any page or post:
<pre><code>[trdv_list]
</code></pre>
Parameters:
<ul>
<li><code>category</code> – Filter by document category slug</li>
<li><code>type</code> – Filter by file type (pdf, docx, etc.)</li>
<li><code>orderby</code> – Sort by: date, title, size (default: date)</li>
<li><code>order</code> – ASC or DESC (default: DESC)</li>
<li><code>show_search</code> – Show search box: true/false (default: true)</li>
<li><code>show_download</code> – Show download button: true/false (default: true)</li>
<li><code>columns</code> – Columns to display: title, type, size, date (default: title,type,size,date)</li>
<li><code>per_page</code> – Documents per page (default: 20)</li>
<li><code>show_expired</code> – Include expired documents: true/false (default: false)</li>
</ul>
Examples:
<pre><code>[trdv_list type="pdf" orderby="title" order="ASC"]
[trdv_list category="reports" show_search="false" columns="title,date"]
</code></pre>
Document Link Toolbar Button:
Link any selected text to a document download without leaving the block editor:
<ol>
<li>Select the text you want to turn into a download link</li>
<li>Click the document icon in the formatting toolbar (“Trilobita DocVault Link”)</li>
<li>Choose a document from the dropdown and click Apply</li>
</ol>
<code>[trdv_link]</code> — Inline Document Link Shortcode:
Insert a download link within any text:
<pre><code>[trdv_link id="123"]Download the report[/trdv_link]
</code></pre>
Parameters:
<ul>
<li><code>id</code> (required) – The document ID</li>
<li><code>new_tab</code> – Open in new tab: true/false (default: false)</li>
<li><code>class</code> – Add custom CSS class</li>
</ul>
Examples:
<pre><code>[trdv_link id="123"] - Uses document title as link text
[trdv_link id="123"]Click here[/trdv_link] - Custom link text
[trdv_link id="123" new_tab="true"]Download[/trdv_link] - Opens in new tab
</code></pre>

Trilobita DocVault

Version-controlled document management for WordPress — upload, track, and roll back files with a searchable front-end library.

Glen Don Mongaya

Easy File Upload & Approval for WordPress lets users effortlessly upload and submit files for review through a clean and simple drag & drop file upload interface. Designed for websites that require file submissions, it gives site owners a powerful way to review and manage uploaded files with full control over approvals, rejections, and deletions.
Designed for job applications, contests, print shops, educators, agencies, and service providers—any platform that needs a simple yet powerful file submission and approval workflow.
With customizable upload settings, flexible role permissions, and built-in email notifications, this plugin streamlines how files are received and reviewed — ensuring a smooth experience for both users and administrators.
Workflow: Users upload their files → the admin receives a notification → the admin reviews and approves or rejects the submission → users are automatically notified of the final status.
Simple uploads. Easy approvals. Complete control.
<h3>Features</h3>
<ul>
<li>Drag & drop uploader or standard “Browse” upload option.</li>
<li>Multiple file selection with the ability to delete or re-add files before submission.</li>
<li>Role-based uploader visibility control.</li>
<li>Manual file approval or rejection.</li>
<li>Display the uploader on specific pages (via settings), Gutenberg blocks, or using the [easyfua_upload] shortcode.</li>
<li>Allow reviewers or admins to leave notes upon rejection.</li>
<li>Define custom allowed file types or extensions.</li>
<li>Set minimum and maximum file upload limits.</li>
<li>Limit the total number of files that can be uploaded.</li>
<li>Restrict the maximum file size for each upload.</li>
<li>Bulk download approved files as a ZIP archive (ie: submission-122.zip).</li>
<li>Bulk “approve”, “reject”, “delete”, or “download” files.</li>
<li>Customizable error and validation messages.</li>
<li>Notify admins of new file submissions.</li>
<li>Notify users via email when files are submitted, approved, or rejected.</li>
<li>Option to enable or disable “Name” and “Email Address” fields for users.</li>
<li>Google reCAPTCHA v3 ready for spam protection.</li>
<li>Customizable email templates for both admin and user notifications.</li>
<li>Automatically “delete temporary” files after 24 hours.</li>
<li>Define a custom upload folder name. (ie: /wp-content/uploads/{custom_folder})</li>
<li>AJAX-powered uploader for smooth, reload-free submissions.</li>
<li>Supports multiple languages (WPML & Polylang compatible).</li>
<li>Fully mobile-responsive design.</li>
</ul>
<h3>Other Plugin You May Like</h3>
<ul>
<li>
<a href="https://www.codedropz.com/woo-order-files/" rel="nofollow ugc">Order Files for WooCommerce</a> 
An extension that attach files to existing WooCommerce orders, allowing both customers and admins to upload and manage files easily.
</li>
<li>
<a href="https://wordpress.org/plugins/drag-and-drop-multiple-file-upload-contact-form-7/" rel="ugc">Drag & Drop Multiple File Upload – Contact Form 7</a> 
Drag & Drop File Upload extension for Contact Form 7
</li>
<li>
<a href="https://www.codedropz.com/drag-drop-file-uploader-wpforms/" rel="nofollow ugc">Drag & Drop Multiple File Upload – WPForms</a> 
Drag & Drop File Upload extension for WPForms
</li>
</ul>
<h3>External services</h3>
This plugin connects to the Google reCAPTCHA API (https://www.google.com/recaptcha/api.js) to help protect forms against spam and automated abuse.
When enabled, the plugin loads the reCAPTCHA script from Google’s servers to verify user interactions. This may result in Google collecting some information about the user, such as IP address and interaction data, to provide and improve the reCAPTCHA service.
This service is provided by Google LLC. 
Terms of Service: https://policies.google.com/terms 
Privacy Policy: https://policies.google.com/privacy

Easy File Upload & Approval – A Simple File Submission & Review System

Easily manage drag & drop file uploads with review and approval. Perfect for job forms, contests, print shops, and teachers.

Trilobita DocVault vs Easy File Upload & Approval – A Simple File Submission & Review System