Deepak Khokhar

Surender Singh Khokhar

File Sharing Plugin

A powerful WordPress secure client portal with file sharing and document management plugin. Upload, manage, and share private documents securely with your users with full client portal.
User Private Files is more than just a file sharing plugin. It works as a WordPress file manager, secure client portal, download manager, and document sharing plugin — making it easy to control access to files and documents for each user.
Key Features
<ul>
<li>Secure file sharing – upload and share private files with restricted access.</li>
<li>Secure Client Portal – private and unique client portal for each user.</li>
<li>User file uploads – allow your site users to upload and manage their own files.</li>
<li>Advanced file manager – organize files with folders, trash, and access controls.</li>
<li>Download manager – track downloads with detailed file stats and view counts.</li>
<li>Rich file options – previews, galleries, password protection, and public file sharing.</li>
<li>Notifications – get alerts when files are uploaded, shared, or downloaded.</li>
</ul>
<a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-backend&utm_medium=wporg" rel="nofollow ugc">Try the FREE Demo of User Private Files</a>
<iframe loading="lazy" class="youtube-player" width="750" height="422" src="https://www.youtube.com/embed/tdwzs-w8EyI?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe>
<a href="https://userprivatefiles.com/features/?utm_source=wp-features&utm_medium=wporg" rel="nofollow ugc">All Features List</a> | <a href="https://userprivatefiles.com/documentation/?utm_source=wp-docs&utm_medium=wporg" rel="nofollow ugc">Documentation</a> | <a href="https://userprivatefiles.com/blog/?utm_source=wp-case-study&utm_medium=wporg" rel="nofollow ugc">Case Studies</a> | <a href="https://userprivatefiles.com/pricing/?utm_source=wp-get-pro&utm_medium=wporg" rel="nofollow ugc">Get PRO Version</a>
<h3>🔒 Best WordPress file management and client portal plugin</h3>
User Private Files is a private file sharing plugin with secure client portal that adds secure document sharing functionality on your WordPress website just like Dropbox and Google Drive. Your site users will be able to login and upload their files and manage the access to those files via unique client portal. A perfect frontend dashboard to upload and share private files.
<h3>🚀 Check the Demo Here:</h3>
<ul>
<li><a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-backend&utm_medium=wporg" rel="nofollow ugc">Full Backend Demo</a></li>
<li><a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-frontend&utm_medium=wporg" rel="nofollow ugc">Frontend Manager</a></li>
<li><a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-classic&utm_medium=wporg" rel="nofollow ugc">Classic Template</a></li>
<li><a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-uploader&utm_medium=wporg" rel="nofollow ugc">File Uploader</a></li>
<li><a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-gallery&utm_medium=wporg" rel="nofollow ugc">File Gallery</a></li>
<li><a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-public&utm_medium=wporg" rel="nofollow ugc">Public Files/Folder</a></li>
</ul>
<h3>🗝️ Everything you need in a File Sharing Plugin</h3>
Easy to use 
User Private Files is as easy as using your computer. The sleek design gives you the freedom to manage files and folders as you want.
Compatible with Themes 
We are using Divi theme on our demo sites. It is very compatible with Divi theme. We have tested with some popular themes like DIVI, AVADA, BE, The7, Bridge, UnCode, Salient etc. and there are no issues so far.
Compatible with Elementor & other Page-Builders 
User Private Files plugin is compatible with Elementor builder. While editing a page create a new shortcode block and paste the shortcode [upf_manager]. Save the page and preview. Same can be followed for other builders like – Muffin, WPBakery, Visual Composer, Beaver, Divi, SiteOrigin, etc.
Security First Approach 
Security is at the core of User Private Files. All file transfers and access are protected with the best security methods, safeguarding your confidential documents from potential threats.
Use Cases of User Private Files plugin 
Any business like agency, accountant, lawyer, consultant, hospital, school, institution, company, organization etc. can use UPF to create a dedicated client portal to upload, manage, share and download private files like invoices, contracts, agreements, reports, and any other private documents.
File Types Support 
Images, pdf, doc, zip, audio, video, txt, CSV etc. files are supported as they are supported by default in WordPress. You can add or restrict more custom file types with the PRO version.
Customizer (PRO) 
Customize Color scheme of button, text and hover. Adjust your branding for frontend file sharing client portal with settings to set logo, watermark, and background options.
Features Rich 
User Private Files is the only document management plugin you ever need. With so many features, you can convert your site into a dedicated secure file sharing portal for your clients and customers. Features like uploader, file manager, search, preview, trash, sort, view modes, zip, sharing files/folders and a lot more are what make the plugin best in file sharing solution.
No Limit 
You can upload as many files as you want and as many folders or sub-folders can be created. There is no limit on number of files. This depends on your hosting account.
No max file-size Limit 
User Private Files plugin do not limit on file size. It depends on your hosting account. If you are unable to upload large files, edit your php.ini or user.ini file and add this line : 
upload_max_filesize = 128M 
This will limit max file size to 128mb, change it as needed. Sometime it is managed by hosting provider, please contact your hosting provide and as them to increase upload_max_filesize.
Full control over Features (PRO) 
Want to enable/disable some features? The User Private Files got you cover with a full fledged settings section where you can easily enable or disable some features for some or all user roles.
Uploading Files/Folders 
Upload bulk files, folders with drag and drop feature. With the PRO version, you can add extra file types that you want to allow for uploading.
Email Notifications 
An option in backend to configure email template. When someone shares a file/folder with a user/users, they will receive an email notification.
Frontend Notifications (PRO) 
Users will get a notification on frontend page when a file/folder is shared with them. They can read, delete, and refresh notifications. Clicking on a notification will open that file/folder.
Copy Link (PRO) 
Users can copy the link to a file/folder and share it with other users. Pasting the link will open that file or folder if they have access to it.
Share with single user, roles, or all users 
Share your files and folders with a single user, multiple users, a particular user role or all users at once.
Secure frontend file manager 
Full width front-end file manager and all uploaded files are secure that only allowed users can access.
Inbuilt login form and customizer (PRO) 
WordPress file sharing plugin comes with a login form which is fully customizable. You can set labels and fields for the login form via the customizer.
Thumbnails and File View Modes (PRO) 
Easily change thumbnails for default and custom file types. You can also set custom thumbnails for folders. As and admin you can control the default file view mode and allow users to toggle between Grid and List view modes.
Toolbar 
The frontend dashboard has a powerful toolbar to perform various actions on files and folders. With the PRO version, you can control what to display or hide in the toolbar. Take full control over search, filters, buttons, and labels in the toolbar.
Addons (Premium & Developer) 
Extend the functionality of the best file sharing plugin even more by installing the addons – google-drive integration, Custom Fields, and Text Editor.
Best in class Customer Support 
We are fully dedicated to the User Private Files plugin and are known by our amazing support that we provide to our customers. We listen to plugin users and add features from time to time keeping the plugin up-to-date. If you have any suggestions or questions, please let us know.
<h3>🌟 Shortcodes</h3>
[upf_manager]
Use this shortcode in a page to display a full-features file manager dashboard on frontend of your site. 
If you are using the classic text editor in your site, you can directly paste this in the page content. 
If you are using a page builder like Guttenberg, WPBakery, Elementor etc. then you need to insert a shortcode block and then paste this shortcode in that block’s content.
[upf_upload]
If you like to display only Upload Box to your users, use this shortcode. 
[PRO] This shortcode accepts an optional attribute “id”. You can pass a folder ID to it and the file will be uploaded to that folder if the user has upload access to it. If there is no id attribute, the files will be uploaded to all files under the my-files section of that user.
[upf_display]
If you like to display a user’s uploaded and shared files only. This works like a gallery. This will not display any folder but will display all files from the folders. 
This is a limited shortcode and doesn’t offer much features. But if you just want to display all files that a user has uploaded and the files that he has given access to, then it’s a good one.
[upf_selected_files] [PRO]
Use this shortcode to display a list of selected files and folders that users have access to. 
This shortcode accepts 2 parameters called “id” and “limit_folder_view” where id is a required parameter. 
Pass the ids of the files or folders that you want to display and pass the roles to the second parameter separated by commas.
[upf_public_folder] [PRO]
This shortcode is used to display files that are publicly available and are not private. Users can view these files without the need of creating an account on your site. 
This shortcode requires one parameter “id”. To display all public files, use the shortcode [upf_public_folder id=”public-files”]. Change the id to a folder/file id to display specific public folders or files. 
You can copy this shortcode from the backend file manager. When you click the public files or any files/folders inside, you can see the shortcode on the right sidebar. Public files are only viewable (supported formats) and downloadable. There is no functionality of sharing, editing, comments etc.
<h3>📣 Features</h3>
<ul>
<li>
Allow your site users to upload their private files.
</li>
<li>
Users can share their files with other users by using their email addresses or usernames.
</li>
<li>
Only the allowed users will be able to view/download shared files and unauthentic users or guests will see a permission denied error if they have direct URL to the file.
</li>
<li>
Users can remove the allowed users anytime they want.
</li>
<li>
Easy to setup for administrator and easy to use for users.
</li>
<li>
Front-end dashboard to allow users upload and manage their files.
</li>
<li>
Full control over uploaded files to site administrator.
</li>
<li>
2 different designs – Classic and full-width modern design
</li>
<li>
Filter to group files by their type (Classic design only)
</li>
<li>
Translation Ready
</li>
<li>
Folders system – Users can Create/Rename/Delete and Share folders
</li>
<li>
Users can upload/move files within different folders
</li>
<li>
Admin can share files with single, all users or users with a specific role
</li>
<li>
Comments – Users can comment on shared files
</li>
<li>
Email notification when a file / folder is shared with someone
</li>
<li>
Backend settings to enable/disable email notification and change email subject/content
</li>
<li>
Trash folder functionality
</li>
<li>
Search for files and folders
</li>
<li>
Interactive Dropbox like design
</li>
<li>
Download file option
</li>
<li>
Support for file types – image, pdf, doc, zip, audio, video, txt and CSV
</li>
<li>
Support image, pdf preview and video play
</li>
<li>
No page refresh – Fully AJAX
</li>
<li>
Restore or Delete files & folders from Trash
</li>
<li>
Beautiful animation & icons
</li>
</ul>
😍 <a href="https://userprivatefiles.com/?utm_source=wp-pro-features&utm_medium=wporg" rel="nofollow ugc">PRO version Features</a>
<ul>
<li>
Backend file manager for admin to manage files
</li>
<li>
Premade folders from backend file manager
</li>
<li>
Sync files from Server/FTP folder
</li>
<li>
Upload Folder from PC, It will create all subfolders and upload files in same hierarchy
</li>
<li>
Analytics – See count of Views and Downloads for files in backend file manager
</li>
<li>
Backend file manager to view and control other users files without asking them to share with admin
</li>
<li>
File preview support for docx, ppt, csv, excel files etc using google doc viewer
</li>
<li>
Google Drive Integration (Premium & Developer versions)
</li>
<li>
Display selected files/folders only by their IDs
</li>
<li>
Custom fields/columns in list view (Premium & Developer versions)
</li>
<li>
Backend option to hide Search, filters, New folder button for particular user roles
</li>
<li>
Text Editor Addon to create or edit text files (Premium & Developer versions)
</li>
<li>
Option to Zip an entire folder and download
</li>
<li>
Preview support for zip files
</li>
<li>
Frontend notifications when a file / folder is shared with someone
</li>
<li>
Frontend notification when a file is uploaded in shared folder with option to turn ON/OFF
</li>
<li>
Frontend notification when a folder is created in shared folder with option to turn ON/OFF
</li>
<li>
Email notification when a file/folder is uploaded/created in shared folder with option to turn ON/OFF
</li>
<li>
Single email notification option for bulk upload
</li>
<li>
Backend option to enable/disable frontend notifications
</li>
<li>
Copy link to a folder or file and share with other users who have access
</li>
<li>
Backend option to allow users to share with role specific & all users
</li>
<li>
Backend option to enable/disable file uploading functionality based on roles
</li>
<li>
Backend customizer to update colors, thumbnails, and toolbar options
</li>
<li>
Grid/List views
</li>
<li>
Login functionality when user is not logged in
</li>
<li>
Backend options to customize login form
</li>
<li>
Shortcode support for Login form to display it anywhere
</li>
<li>
Option to set redirection for login form
</li>
<li>
Sort files/folder
</li>
<li>
Collapsible side panels on frontend
</li>
<li>
New permission level View and Upload
</li>
<li>
Additional shortcodes to display selected files, target folder uploading, and public files
</li>
<li>
Public Files and Folders section in file manager
</li>
<li>
Add privacy policy link in the right sidebar
</li>
<li>
Description support for folders
</li>
<li>
Display total storage used and size of each file in the backend
</li>
<li>
And many more.
</li>
</ul>
<a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-backend&utm_medium=wporg" rel="nofollow ugc">Full Backend Demo</a> | <a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-frontend&utm_medium=wporg" rel="nofollow ugc">Frontend Manager</a> | <a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-classic&utm_medium=wporg" rel="nofollow ugc">Classic Template</a> | <a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-uploader&utm_medium=wporg" rel="nofollow ugc">File Uploader</a> | <a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-gallery&utm_medium=wporg" rel="nofollow ugc">File Gallery</a> | <a href="https://backend.userprivatefiles.com/?utm_source=wp-demo-public&utm_medium=wporg" rel="nofollow ugc">Public Files/Folder</a>
User Private Files will add file sharing functionality on a WordPress website. Plugin designed for users to upload, store, and share files securely. It emphasizes data privacy and user control, allowing individuals to manage their files with ease. Enhancing the overall user experience while safeguarding confidential information.
<a href="https://userprivatefiles.com/features/?utm_source=wp-features&utm_medium=wporg" rel="nofollow ugc">All Features List</a> | <a href="https://userprivatefiles.com/documentation/?utm_source=wp-docs&utm_medium=wporg" rel="nofollow ugc">Documentation</a> | <a href="https://userprivatefiles.com/blog/?utm_source=wp-case-study&utm_medium=wporg" rel="nofollow ugc">Case Studies</a> | <a href="https://userprivatefiles.com/pricing/?utm_source=wp-get-pro&utm_medium=wporg" rel="nofollow ugc">Get PRO Version</a>

Secure Client Portal and Private File Sharing Plugin – User Private Files

Not only a great plugin.. also a fast and great support!

Great Support

WordPress secure client portal plugin with file sharing and document manager. Upload, manage and share documents with users safely.

trilobita

Trilobita DocVault is a WordPress document management plugin with version control and a searchable document library. Upload and organise files in the admin, then share them with your team or site visitors — with a searchable, sortable document table, Gutenberg block support, full version history, download tracking, and access control.
Key Features:
<ul>
<li>Version History – Full version history with rollback, download, and delete for every document.</li>
<li>Drag & Drop Upload – Intuitive drag-and-drop file upload interface in the admin.</li>
<li>Download Tracking – Track download counts for all documents.</li>
<li>Access Control – Restrict documents to logged-in users only.</li>
<li>Frontend Display – Responsive shortcode-powered document table with AJAX search, sortable columns, and pagination.</li>
<li>Gutenberg Block – Native block editor support for embedding documents.</li>
<li>File Type Support – PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, ODT, ODS, ODP, RTF, CSV, TXT.</li>
<li>Document Categories – Hierarchical taxonomy for organizing documents.</li>
<li>Document Tags – Flat tag taxonomy for cross-cutting labels; filter the frontend list by tag with <code>[trdv_list tag="slug"]</code> or show a tag dropdown with <code>show_tag_filter="true"</code>.</li>
<li>Document Expiry Dates – Set an optional expiry date per document; expired documents are automatically hidden from the frontend list.</li>
<li>Manual Sort Order – Drag documents into your preferred order in the admin list; use <code>[trdv_list orderby="menu_order"]</code> to apply that order on the frontend.</li>
</ul>
<h4>Go further with Trilobita DocVault Pro</h4>
<a href="https://trilobita.co.uk/plugins/trilobita-docvault/pro/" rel="nofollow ugc">Trilobita DocVault Pro</a> adds enterprise-grade features for teams that need more control:
<ul>
<li>Unlimited Version History – Remove the 5-version limit and keep complete history for every document.</li>
<li>Per-Document Access Control – Restrict individual documents to specific user roles.</li>
<li>Audit Trail – Full activity log with CSV export for compliance and accountability.</li>
<li>Email Notifications – Configurable alerts for uploads, updates, and approvals.</li>
<li>Document Approval Workflow – Require documents to be reviewed before publishing.</li>
<li>Bulk Upload – Upload multiple documents at once with duplicate detection.</li>
<li>Download Analytics – Detailed per-version download statistics.</li>
<li>Duplicate Detection – Find and merge duplicate documents to save storage.</li>
<li>Storage Management – Advanced tools for monitoring and cleaning up storage.</li>
</ul>
<h3>Privacy</h3>
Trilobita DocVault stores the following user data:
<ul>
<li>Uploader user ID – Stored as post meta (<code>_trdv_uploaded_by</code>) to track who uploaded each document version.</li>
<li>Download logs – When download tracking is enabled, the plugin records the downloader’s IP address, user ID (if logged in), and timestamp in a custom database table (<code>trdv_download_log</code>).</li>
</ul>
This data is handled in compliance with GDPR and CCPA:
<ul>
<li>The plugin registers with the WordPress privacy tools for data export and erasure requests.</li>
<li>A suggested privacy policy text is provided under Settings > Privacy.</li>
<li>IP addresses and download logs can be deleted via the WordPress personal data erasure tool.</li>
</ul>
<h3>Usage</h3>
Document Block (Gutenberg):
Add a single document with a download button directly in the block editor:
<ol>
<li>Click the + button to add a block</li>
<li>Search for “DocVault Document”</li>
<li>Select a document from the dropdown</li>
</ol>
Block options:
<ul>
<li>Layout: Full (with icon and download button) or Minimal (compact inline link)</li>
<li>Show/hide file type icon</li>
<li>Show/hide file info (type and size)</li>
<li>Show/hide view button (PDF and images, full layout only)</li>
<li>Show/hide description (full layout only)</li>
<li>Show/hide download count (full layout only)</li>
<li>Alignment (left, center, right, wide)</li>
</ul>
<code>[trdv_list]</code> — Document Table Shortcode:
Display a searchable, sortable table of documents on any page or post:
<pre><code>[trdv_list]
</code></pre>
Parameters:
<ul>
<li><code>category</code> – Filter by document category slug</li>
<li><code>tag</code> – Filter by document tag slug</li>
<li><code>type</code> – Filter by file type (pdf, docx, etc.)</li>
<li><code>orderby</code> – Sort by: date, title, size, menu_order (default: date). Use <code>menu_order</code> to display documents in the drag-and-drop order set in the admin list. When <code>menu_order</code> is selected and <code>order</code> is not explicitly set, the list defaults to ASC.</li>
<li><code>order</code> – ASC or DESC (default: DESC)</li>
<li><code>show_search</code> – Show search box: true/false (default: true)</li>
<li><code>show_download</code> – Show download button: true/false (default: true)</li>
<li><code>show_view</code> – Show view button for PDFs and images: true/false (default: true)</li>
<li><code>show_category_filter</code> – Show category dropdown filter: true/false (default: false)</li>
<li><code>show_tag_filter</code> – Show tag dropdown filter: true/false (default: false)</li>
<li><code>show_type_filter</code> – Show file type dropdown filter (only types present in the library): true/false (default: false)</li>
<li><code>show_count</code> – Show download count column: true/false (default: false)</li>
<li><code>columns</code> – Columns to display: title, type, size, date (default: title,type,size,date)</li>
<li><code>per_page</code> – Documents per page (default: 20)</li>
<li><code>show_expired</code> – Include expired documents: true/false (default: false)</li>
</ul>
Examples:
<pre><code>[trdv_list type="pdf" orderby="title" order="ASC"]
[trdv_list category="reports" show_search="false" columns="title,date"]
[trdv_list orderby="menu_order"]
[trdv_list show_category_filter="true" show_type_filter="true" show_count="true"]
[trdv_list show_tag_filter="true"]
[trdv_list show_download="false" show_view="true"]
</code></pre>
Document Link Toolbar Button:
Link any selected text to a document download without leaving the block editor:
<ol>
<li>Select the text you want to turn into a download link</li>
<li>Click the document icon in the formatting toolbar (“Trilobita DocVault Link”)</li>
<li>Choose a document from the dropdown and click Apply</li>
</ol>
<code>[trdv_link]</code> — Inline Document Link Shortcode:
Insert a download link within any text:
<pre><code>[trdv_link id="123"]Download the report[/trdv_link]
</code></pre>
Parameters:
<ul>
<li><code>id</code> (required) – The document ID</li>
<li><code>new_tab</code> – Open in new tab: true/false (default: false)</li>
<li><code>class</code> – Add custom CSS class</li>
</ul>
Examples:
<pre><code>[trdv_link id="123"] - Uses document title as link text
[trdv_link id="123"]Click here[/trdv_link] - Custom link text
[trdv_link id="123" new_tab="true"]Download[/trdv_link] - Opens in new tab
</code></pre>

Trilobita DocVault

Version-controlled document management for WordPress — upload, track, and roll back files with a searchable front-end library.

Secure Client Portal and Private File Sharing Plugin – User Private Files vs Trilobita DocVault