Dion Hulse

<p>On a large multisite network, granting a group of people the same role across many sites usually means adding each user to each site by hand — and remembering to remove them everywhere when they leave. User Teams turns that into:</p>
<ol>
<li>Create a team, pick a role.</li>
<li>Add the user to the team.</li>
<li>They have that role everywhere the team applies.</li>
<li>Remove them from the team <span aria-hidden="true" class="wp-exclude-emoji">→</span> access is gone everywhere.</li>
</ol>
<p>User Teams is multisite-only by design — on a single-site install, native WordPress roles and capabilities already cover the whole feature set, so WordPress won’t offer it for activation there.</p>
<h4>Features</h4>
<ul>
<li><strong>Teams with roles.</strong> Each team carries a WordPress role (editor, administrator, a custom role, or none).</li>
<li><strong>Runtime capability grants.</strong> Team access is added via the <code>user_has_cap</code> filter, so removing a user from a team drops their access on the next request — no stale capabilities usermeta to clean up.</li>
<li><strong>Multisite-native.</strong> Team definitions are real <code>wp_users</code> rows (“team accounts”), so <code>WP_Users_List_Table</code>, <code>is_user_member_of_blog()</code>, and every column-adding plugin “just work”.</li>
<li><strong>Site scoping.</strong> A team can apply network-wide (including sites added later) or to a specific list of sites, each with its own role.</li>
<li><strong>Admin UI.</strong> Network Admin <span aria-hidden="true" class="wp-exclude-emoji">→</span> Users <span aria-hidden="true" class="wp-exclude-emoji">→</span> Teams. Per-user checkboxes on the Edit User screen. Team rows with “— Team” markers on the Users list table.</li>
<li><strong>Cleans up after itself.</strong> Deleting a team removes its memberships. Deleting a user drops their memberships. Deleting a site removes its grants from any team that targeted it.</li>
</ul>
<h4>How access is granted</h4>
<p>Team-derived capabilities are merged in at runtime, never written into the member user’s own meta:</p>
<ul>
<li><code>user_has_cap</code> — adds the team role’s capabilities to the user’s effective caps, plus <code>role-{slug}</code> for plugins that check by role.</li>
<li><code>get_blogs_of_user</code> — adds team-linked sites to the user’s “My Sites” navigation.</li>
<li><code>get_user_metadata</code> — returns an empty-array <code>{prefix}{blog_id}_capabilities</code> for team members so <code>is_user_member_of_blog()</code> returns true without stamping real capabilities on the user. Workaround for <a href="https://core.trac.wordpress.org/ticket/65096" rel="nofollow ugc">Core #65096</a>.</li>
</ul>
<p>The user’s actual <code>{prefix}capabilities</code> usermeta is never modified. That’s what makes team-based access instantly revocable.</p>
<h4>Capability requirements</h4>
<ul>
<li>Managing teams (create / edit / delete) requires <code>manage_network_users</code> — super admin only.</li>
<li>Attaching an existing team to the current site uses <code>promote_users</code>, the same cap as inviting an individual user there.</li>
</ul>
<p>Team management is restricted to super admins so a compromised single-site admin can’t grant themselves access across the network.</p>
<h4>Extension filters</h4>
<ul>
<li><code>user_teams_team_caps_for_user( $caps, $user_id, $blog_id )</code> — modify the capability map computed from a user’s teams.</li>
<li><code>user_teams_team_applies_to_site( $applies, $team_id, $blog_id, $team )</code> — gate coverage (e.g. pause a team during a freeze).</li>
<li><code>user_teams_team_save_data( $data, $team_id_or_null, $op )</code> — filter sanitised input on create/update.</li>
</ul>


User Teams

Unix-style user groups for WordPress multisite. Create a team, give it a role, drop users in — access lights up across the network.

Steve Burge

andergmartins

PublishPress

Kevin Behrens

<p><a href="https://publishpress.com/permissions" rel="nofollow ugc">PublishPress Permissions</a> allows you to enable or deny access to posts, pages, categories, tags and more. You can apply these permissions for user roles, individual users, and even custom groups.</p>
<p>With PublishPress Permissions, you can control who can view and edit your WordPress content. You can choose who can access images and files in your site’s Media Library. For example, you can deny all direct access to files for logged out users.</p>
<p>The Pro version of PublishPress Permissions has many advanced features such as teaser previews of restricted content, custom WordPress statuses, and automatically creating personal posts for users.</p>
<h3>PublishPress Permissions Pro</h3>
<blockquote>
<p><strong>Upgrade to Permissions Pro</strong><br />
  This plugin is the free version of PublishPress Permissions. The Pro version of Permissions has all the features you need to control permissions for your WordPress users. With Permissions Pro you can manage access to posts, pages, media, taxonomies and custom post types. <a href="https://publishpress.com/permisssions" title="Permissions Pro" rel="nofollow ugc">Click here to control access to your WordPress site with Permissions Pro!</a></p>
</blockquote>
<h3>Key Features in PublishPress Permissions</h3>
<ol>
<li><strong>Viewing permissions</strong>: Every post, page, and taxonomy term has a box where you can choose who can read this content.</li>
<li><strong>Editing permissions</strong>: Every post, page, and taxonomy term has a box where you can choose who can edit this content.</li>
<li><strong>Media Library permissions</strong>: You decide who gets to edit and view image files and documents in your Media Library.</li>
<li><strong>Hide other users’ posts</strong>: You can prevent users from seeing posts by other users in the WordPress admin area.</li>
<li><strong>Create user groups</strong>: Build groups of users who can be given their own custom permissions. Two default groups include Logged in and Logged out users.</li>
<li><strong>Show teasers for restricted content (Pro version)</strong>: Have teaser text that is publicly available, followed by private content that is restricted to only your site’s users.</li>
<li><strong>Personal posts for each user (Pro version)</strong>: You can automatically create individual posts for your users so they have their own private content to edit or read.</li>
<li><strong>Publishing statuses (Pro version)</strong>: Go beyond “Draft”, “Pending Review” and “Published” with your own custom, and far more advanced, workflow.</li>
<li><strong>Visibility statuses (Pro version)</strong>: Create visibility options for your content. One example is a “Premium” status that makes content visible only for paying members. </li>
<li><strong>Editorial Circles and Visibility Circles (Pro version)</strong>: Restrict users to editing or viewing posts that were authored by other users in the same group.</li>
<li><strong>Integration with other plugins (Pro version)</strong>: The Permissions plugin integrates with other popular plugins including bbPress, BuddyPress, WPML, and Relevanssi.</li>
</ol>
<h3>Feature 1. Viewing Permissions for WordPress Content</h3>
<p>PublishPress Permissions enables you to customize viewing access for WordPress content. Open any post and you’ll see a box with the label, “Permissions: Read this Post”. This box allows you to choose “Enabled” or “Blocked” for any user role, individual user, or user group. You can also set permissions for all users who are guests, and those who are logged in.</p>
<p><a href="https://publishpress.com/knowledge-base/viewing-permissions/" rel="nofollow ugc">Click here to see how to control viewing permissions</a>.</p>
<h3>Feature 2. Editing Permissions for WordPress Content</h3>
<p>PublishPress Permissions allows you to customize the editing permissions for all your content. Open a Post, Page, Category, Tag, or custom post type and you can decide who is allowed to edit that content. You can even prevent users from editing child pages of a specific parent page. Open any content item and you’ll see a box with a label like this: “Permissions: Edit this Post”. This box allows you to choose “Enabled” or “Blocked” for any user role, individual user, or user group.</p>
<p><a href="https://publishpress.com/knowledge-base/editing-permissions/" rel="nofollow ugc">Click here to see how to control editing permissions</a>.</p>
<h3>Feature 3. Access Permissions for the Media Library</h3>
<p>PublishPress Permissions gives you detailed control over access to media on your WordPress site. You decide who gets to edit and view files in your Media Library. For example, you can set up WordPress so that users only have access to files that they uploaded. Or you can add an exception so users can edit other people’s media files if they are attached to a post they can edit.</p>
<p>The Pro version of Permissions allows you to deny any public access to files on your site. Nobody will be able to see your Media Library files unless they have access to a post that includes that file.</p>
<p><a href="https://publishpress.com/knowledge-base/permissions-media-files/" rel="nofollow ugc">Click here to see how to manage access to your media files</a>.</p>
<h3>Feature 4. Hide Other Users’ Posts in the WordPress Admin</h3>
<p>By default, WordPress users in the admin area can see all the Posts on the site, regardless of whether they are the author. This is not a problem for many sites. After all, most posts on most sites are publicly available – there’s no need to hide them. However, in some situations, site owners don’t want authors to see the posts that other users are working on. PublishPress Permissions can hide posts in the WordPress admin area, unless you have access to edit that post.</p>
<p><a href="https://publishpress.com/blog/hide-peoples-posts-wordpress-admin/" rel="nofollow ugc">Click here to see how to hide other users’ posts</a>.</p>
<h3>Feature 5. Create Your Own User Groups</h3>
<p>PublishPress Permissions allows you to create your own user groups. Imagine you want to give some users access to a single Post. Instead of creating a new user role and applying all the permissions, you can easily add those users to a group. This is a simple and more flexible alternative to user roles. You can also prevent users from reading or editing content if they are not in a specific group. By default, this plugin gives you sample groups that include all Logged in and Logged out users so you can easily set public and private content.</p>
<p><a href="https://publishpress.com/knowledge-base/groups/" rel="nofollow ugc">Click here to see how to use custom user groups</a>.</p>
<h3>Feature 6. Show Teasers for Restricted Content (Pro Version)</h3>
<p>PublishPress Permissions Pro allows you to display a teaser for unreadable content. This is perfect for making small snippets of your content available to the public. You can have teaser text that is publicly available, followed by private content that is only visible for your site’s users. If you choose to display a login form, the redirect will go to the originally requested content.<br />
<a href="https://publishpress.com/knowledge-base/how-to-create-a-teaser-for-private-content-in-wordpress/" rel="nofollow ugc">Click here to see how to display content teasers</a>.</p>
<h3>Feature 7. Automatically Create Posts for Users (Pro Version)</h3>
<p>This Pro feature allows you to automatically create content for your users. For example, you can sync your staff members to Pages. This would allow your staff to each have their own page to edit and update. You can use this feature to automatically create posts, WooCommerce products, or any other post type that is defined on your site.<br />
<a href="https://publishpress.com/knowledge-base/how-to-create-a-personal-page-for-each-wordpress-user/" rel="nofollow ugc">Click here to see how to automatically create posts for users</a>.</p>
<h3>Feature 8. Create Your Own Publishing Statuses (Pro Version)</h3>
<p>WordPress provides some status options including “Draft”, “Pending Review” and “Published”. Permissions Pro enables you to design a far more advanced workflow. Each status you create can have its own unique capability requirements.<br />
<a href="https://publishpress.com/knowledge-base/multi-step-moderation/" rel="nofollow ugc">Click here to see how to build your own workflow statuses</a>.</p>
<h3>Feature 9. Create Your Own Visibility Statuses (Pro Version)</h3>
<p>With PublishPress Permissions Pro, you can create visibility options for your content. One example is a “Premium” status that makes content visible only for paying members. Another example is a “Staff” status, for the people who run your site.</p>
<p><a href="https://publishpress.com/knowledge-base/custom-post-visibility/" rel="nofollow ugc">Click here to see how to build your own visibility statuses</a>.</p>
<h3>Feature 10. Editorial Circles and Visibility Circles (Pro Version)</h3>
<p>Visibility Circles are a feature in PublishPress Permissions Pro that restrict users to viewing posts that were authored by other users in the same group. PublishPress Permissions also has Editorial Circles. If you are in an Editorial Circle for Pages, you will only be able to edit pages authored by other circle members.</p>
<p>The most common way to use this feature is to restrict users in the Editor role so that they can only edit posts written by other Editors. This is because Editors are the only default WordPress role that can edit content (except for Administrators).</p>
<p><a href="https://publishpress.com/knowledge-base/circles/" rel="nofollow ugc">Click here to see how to build your own Editorial Circles</a> and <a href="https://publishpress.com/knowledge-base/visibility-circles/" rel="nofollow ugc">click here to see how to build your own Visibility Circles</a>.</p>
<h3>Feature 11. Support for Other Plugins</h3>
<p>The Permissions plugin integrates with other popular plugins:</p>
<ul>
<li><a href="https://publishpress.com/knowledge-base/buddypress-content-permissions/" rel="nofollow ugc">BuddyPress content permissions</a>: With the PublishPress Permissions Pro plugin, you can give users access to create WordPress content, based on their BuddyPress group membership.</li>
<li><a href="https://publishpress.com/knowledge-base/relevanssi-and-presspermit-pro/" rel="nofollow ugc">Relevanssi search permissions</a>: Relevanssi is an excellent plugin that replaces the standard WordPress search with a better search engine. PublishPress Permissions Pro has integration with Relevanssi. If you use PublishPress Permissions Pro, your Relevanssi search results will have the correct visibility. </li>
<li><a href="https://publishpress.com/knowledge-base/wpml-and-presspermit-pro/" rel="nofollow ugc">WPML language permissions</a>: PublishPress Permissions Pro does have support for the WPML plugin. By default, PublishPress Permissions Pro will automatically mirror your post / category permissions to the translated content.</li>
<li><a href="https://publishpress.com/knowledge-base/bbpress-permissions/" rel="nofollow ugc">bbPress language permissions</a>: bbPress is the most popular forum software for WordPress. With PublishPress Permissions Pro, you can manage access and to important bbPress features.</li>
</ul>
<h3>Join PublishPress and get the Pro plugins</h3>
<p>The Pro versions of the PublishPress plugins are well worth your investment. The Pro versions have extra features and faster support. <a href="https://publishpress.com/pricing/" rel="nofollow ugc">Click here to join PublishPress</a>.</p>
<p>Join PublishPress and you’ll get access to these Pro plugins:</p>
<ul>
<li><a href="https://publishpress.com/authors" rel="nofollow ugc">PublishPress Authors Pro</a> allows you to add multiple authors and guest authors to WordPress posts.</li>
<li><a href="https://publishpress.com/blocks" rel="nofollow ugc">PublishPress Blocks Pro</a> has everything you need to build professional websites with the WordPress block editor.</li>
<li><a href="https://publishpress.com/capabilities" rel="nofollow ugc">PublishPress Capabilities Pro</a> is the plugin to manage your WordPress user roles, permissions, and capabilities.</li>
<li><a href="https://publishpress.com/checklists" rel="nofollow ugc">PublishPress Checklists Pro</a> enables you to define tasks that must be completed before content is published.</li>
<li><a href="https://publishpress.com/future" rel="nofollow ugc">PublishPress Future Pro</a>  is the plugin for scheduling changes to your posts.</li>
<li><a href="https://publishpress.com/permissions" rel="nofollow ugc">PublishPress Permissions Pro</a> is the plugin for advanced WordPress permissions.</li>
<li><a href="https://publishpress.com/publishpress" rel="nofollow ugc">PublishPress Planner Pro</a> is the plugin for managing and scheduling WordPress content.</li>
<li><a href="https://publishpress.com/revisions" rel="nofollow ugc">PublishPress Revisions Pro</a> allows you to update your published pages with teamwork and precision.</li>
<li><a href="https://publishpress.com/series" rel="nofollow ugc">PublishPress Series Pro</a> enables you to group content together into a series.</li>
<li><a href="https://publishpress.com/shortlinks" rel="nofollow ugc">PublishPress Shortlinks Pro</a> allows you to create custom URLs for your posts and external links.</li>
<li><a href="https://publishpress.com/statuses" rel="nofollow ugc">PublishPress Statuses Pro</a> enables you to create additional publishing steps for your posts.</li>
</ul>
<p>Together, these plugins are a suite of powerful publishing tools for WordPress. If you need to create a professional workflow in WordPress, with moderation, revisions, permissions and more, then you should try PublishPress.</p>
<h3>Bug Reports</h3>
<p>Bug reports for PublishPress Permissions are welcomed in our <a href="https://github.com/publishpress/publishpress-permissions" rel="nofollow ugc">repository on GitHub</a>. Please note that GitHub is not a support forum, and that issues that aren’t properly qualified as bugs will be closed.</p>
<h3>Follow the PublishPress team</h3>
<p>Follow PublishPress on <a href="https://www.facebook.com/publishpress" rel="nofollow ugc">Facebook</a>, <a href="https://www.twitter.com/publishpresscom" rel="nofollow ugc">Twitter</a> and <a href="https://www.youtube.com/publishpress" rel="nofollow ugc">YouTube</a></p>


PublishPress Permissions: Control User Access for Posts, Pages, Categories, Tags

This plugin along with PublishPress Capabilities gives me the ability to grant access to specific pages on a page-by-page basis. Exactly what I needed!

Perfect solution for my client's needs

The permissions plugin for posts, pages, categories, tags and more. You can control permissions for roles, individual users, and even custom groups.

User Teams vs PublishPress Permissions: Control User Access for Posts, Pages, Categories, Tags