<h2>Require Order Approval for Made-to-Order Products</h2>
<p>The <strong>Advanced Order Approval for WooCommerce</strong> extension adds order-approval functionality to your WooCommerce store. With the extension, you can create rules regarding and restricting order approval. Prevent customers from placing orders and making payments upfront or have an easy means to refund payments if you cannot fill their orders.</p>
<p>For custom orders, allow customers to <strong>pay upfront and wait</strong> for your approval, or <strong>wait and pay later</strong> after your approval.</p>
<h2>Features</h2>
<ul class="wccom-tick-list-secondary">
<li>Wait and pay conditions</li>
<li>Pay and wait conditions</li>
<li>Option to restrict specific payment methods to Wait and Pay payment mode</li>
<li>Option to set an expiration date for making the payments of approved orders</li>
<li>Option to send payment reminder emails for unpaid approved orders</li>
<li>Paid orders will refund automatically if you do not approve the orders</li>
<li>Includes a separate table to view and manage the orders that require approvals</li>
</ul>
<h2><strong>Benefits</strong></h2>
<h4><strong>Reduce unnecessary refunds</strong></h4>
<p>If you restrict upfront payments, you can decide when to bill and can avoid making refunds.</p>
<h4><strong>Convenience for Customers</strong></h4>
<p>Your customers can purchase made-to-order products directly from your store.</p>
<h2><strong>How does it work?</strong></h2>
<h4><strong>Pay and Wait order approval</strong></h4>
<ul class="wccom-tick-list-secondary">
<li>A user adds products to their cart.</li>
<li>On the Cart and Checkout pages, a notice will be displayed informing the user that the order needs manual approval before it can be processed.</li>
</ul>
<figure id="attachment_18734006587974" aria-describedby="caption-attachment-18734006587974" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006587974 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Pay-and-Wait_Cart-notice.png" alt="" width="980" height="674" /><figcaption id="caption-attachment-18734006587974" class="wp-caption-text"><strong>Approval is needed notice on the Cart page</strong></figcaption></figure>
<figure id="attachment_18734006587981" aria-describedby="caption-attachment-18734006587981" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006587981 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Pay-and-Wait_Checkout-notice.png" alt="" width="980" height="1274" /><figcaption id="caption-attachment-18734006587981" class="wp-caption-text"><strong>Approval is needed notice on the Checkout page</strong></figcaption></figure>
<ul class="wccom-tick-list-secondary">
<li>Once the user completes the purchase, they can view the status of the order approval from the My Account page.</li>
</ul>
<figure id="attachment_18734006588012" aria-describedby="caption-attachment-18734006588012" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006588012 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Pay-and-Wait_Orders-details_Timeline.png" alt="" width="980" height="592" /><figcaption id="caption-attachment-18734006588012" class="wp-caption-text"><strong>User Waiting for Approval</strong></figcaption></figure>
<ul class="wccom-tick-list-secondary">
<li>The Site Admin can review the orders pending approval in the Advanced Order Approval section.</li>
</ul>
<p> </p>
<h4><strong>Admin post table</strong></h4>
<ul class="wccom-tick-list-secondary">
<li>Once the order is approved, the order will be processed. If the order is rejected, the user will be notified.</li>
</ul>
<h4><strong>Wait and Pay order approval</strong></h4>
<ul class="wccom-tick-list-secondary">
<li>A User adds products to their cart.</li>
<li>On the Cart and Checkout pages, a notice will be displayed to inform the user that the order needs manual approval before it can be processed.</li>
</ul>
<figure id="attachment_18734006587990" aria-describedby="caption-attachment-18734006587990" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006587990 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Wait-and-Pay_Cart-notice.png" alt="" width="980" height="977" /><figcaption id="caption-attachment-18734006587990" class="wp-caption-text"><strong>Approval needed on the Cart page</strong></figcaption></figure>
<figure id="attachment_18734006587995" aria-describedby="caption-attachment-18734006587995" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006587995 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Wait-and-Pay_Checkout-notice.png" alt="" width="980" height="1168" /><figcaption id="caption-attachment-18734006587995" class="wp-caption-text"><strong>Approval needed on the Checkout page</strong></figcaption></figure>
<ul class="wccom-tick-list-secondary">
<li>Once the user completes the purchase, they can view the status of the Order Approval on their My Account page.</li>
</ul>
<figure id="attachment_18734006588004" aria-describedby="caption-attachment-18734006588004" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006588004 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Wait-and-Pay_Order-Details.png" alt="" width="980" height="582" /><figcaption id="caption-attachment-18734006588004" class="wp-caption-text"><strong>User Waiting for Approval</strong></figcaption></figure>
<ul class="wccom-tick-list-secondary">
<li>The Site Admin reviews orders pending approval in the Advanced Order Approval section.</li>
<li>Once orders are approved, the user can make the payment for their order from their My Account page.</li>
</ul>
<figure id="attachment_18734006588008" aria-describedby="caption-attachment-18734006588008" style="width: 980px" class="wp-caption alignnone"><img class="wp-image-18734006588008 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Wait-and-Pay_Order-details_after-admin-approval.png" alt="" width="980" height="705" /><figcaption id="caption-attachment-18734006588008" class="wp-caption-text"><strong>Order Approved – payment must be made</strong></figcaption></figure>
<ul class="wccom-tick-list-secondary">
<li>Upon successful payment, the order will be processed. If the Order is rejected, the user will be notified.</li>
</ul>
<h2>Extensive Features List</h2>
<h3>Order Approval System</h3>
<ul class="wccom-tick-list-secondary">
<li>Route qualifying orders through a <strong>manual approval process</strong> before fulfillment.</li>
<li>Compatible with both <strong>classic checkout</strong> and <strong>WooCommerce Checkout Blocks</strong>.</li>
</ul>
<h3>Approval Payment Modes</h3>
<ul class="wccom-tick-list-secondary">
<li><strong>Pay and Wait</strong>: Customers <strong>pay upfront</strong> and orders await approval.</li>
<li><strong>Wait and Pay</strong>: Customers place orders <strong>without payment</strong> and receive a <strong>payment link</strong> after approval. Unpaid approvals <strong>expire</strong> after a configurable period.</li>
</ul>
<h3>Approval Statuses</h3>
<ul class="wccom-tick-list-secondary">
<li>Track approvals through <strong>New, On-hold, Approved, Rejected,</strong> and <strong>Expired</strong> statuses.</li>
<li>Trigger automated actions and <strong>email notifications</strong> as statuses change.</li>
<li>Allow administrators to manually update <strong>approval statuses</strong>.</li>
</ul>
<h3>Rule-Based Approval Criteria</h3>
<ul class="wccom-tick-list-secondary">
<li>Create multiple <strong>approval rules</strong> with independent settings and payment modes.</li>
<li>Combine criteria using <strong>AND/OR</strong> logic for advanced workflows.</li>
<li>Configure rules based on:
<ul class="wccom-tick-list-secondary">
<li><strong>Order totals</strong> and <strong>cart subtotals</strong></li>
<li><strong>Product quantities</strong></li>
<li>Included or excluded <strong>products</strong> and <strong>categories</strong></li>
<li>Specific <strong>users</strong> and <strong>user roles</strong></li>
<li><strong>Shipping methods</strong></li>
<li><strong>Date ranges</strong> and <strong>weekdays</strong></li>
</ul>
</li>
</ul>
<h3>Rule Configuration</h3>
<ul class="wccom-tick-list-secondary">
<li>Assign a <strong>payment mode</strong> and eligible payment gateways to each rule.</li>
<li><strong>Activate, deactivate,</strong> and <strong>bulk manage</strong> approval rules.</li>
</ul>
<h3>Cart & Checkout Controls</h3>
<ul class="wccom-tick-list-secondary">
<li>Display customizable <strong>approval notices</strong> when approval is required.</li>
<li><strong>Allow checkout only through selected payment gateways</strong>.</li>
<li>Automatically remove <strong>non-qualifying products</strong> from the cart.</li>
<li>Support <strong>dynamic placeholders</strong> to display removed product names in error messages.</li>
</ul>
<h3>Payment Deadlines & Expiry</h3>
<ul class="wccom-tick-list-secondary">
<li>Set <strong>payment deadlines</strong> for approved Wait and Pay orders.</li>
<li>Automatically calculate and track <strong>expiry dates</strong>.</li>
<li>Mark approvals as <strong>Expired</strong> when payment is not completed on time.</li>
</ul>
<h3>Payment Reminders</h3>
<ul class="wccom-tick-list-secondary">
<li>Send automated <strong>payment reminder emails</strong> before payment deadlines.</li>
<li>Configure <strong>custom reminder schedules</strong>.</li>
<li>Allow administrators to manually <strong>resend reminders</strong>.</li>
</ul>
<h3>Approval Management</h3>
<ul class="wccom-tick-list-secondary">
<li>Manage approvals from a dedicated <strong>admin screen</strong>.</li>
<li>View and <strong>edit approval details, customer information, order items,</strong> and <strong>payment data</strong>.</li>
<li>Link directly to related <strong>WooCommerce orders</strong> and customer approvals.</li>
<li>Display <strong>approval statuses</strong> within the WooCommerce Orders list.</li>
</ul>
<h3>Customizable Messages</h3>
<ul class="wccom-tick-list-secondary">
<li>Configure customer-facing <strong>notices</strong> and <strong>error messages</strong>.</li>
<li>Personalize <strong>approval-related checkout messages</strong>.</li>
<li>Support <strong>dynamic placeholders</strong> for product information.</li>
</ul>
<h3>Wait and Pay Gateway</h3>
<ul class="wccom-tick-list-secondary">
<li>Include a dedicated <strong>Wait and Pay payment gateway</strong>.</li>
<li>Customize the gateway’s <strong>title</strong> and <strong>description</strong>.</li>
<li>Display the gateway only when applicable <strong>approval rules</strong> are matched.</li>
</ul>
<h3>Custom Styling</h3>
<ul class="wccom-tick-list-secondary">
<li>Apply <strong>Custom CSS</strong> to modify frontend and admin appearances without editing plugin files.</li>
</ul>
<p> </p>
<p> </p>
<p>Download the <strong>Advanced Order Approval</strong> extension to streamline the order-approval process for made-to-order products.</p>
<h3><strong>Requirements</strong></h3>
<p>Minimum PHP version: 5.6</p>

Advanced Order Approval

<p>Streamline the order-approval process for made-to-order products with the Advanced Order Approval extension for WooCommerce.</p>

<h3><strong>Pick, pack, and ship orders faster — with fewer errors.</strong></h3>
<p>Pick List for WooCommerce helps you pick, pack, and ship orders faster — while reducing errors and keeping your fulfillment workflow organized.</p>
<p>Whether your team prefers <strong>live, on-screen picking</strong> or <strong>printed pick lists and packing slips</strong>, Pick List adapts to how you work — not the other way around. Everything runs directly inside WooCommerce, so your team always knows what to pick, what’s done, and what’s next.</p>
<p>From growing stores to busy warehouses, Pick List brings clarity, speed, and confidence to daily order fulfillment.</p>
<h4>Key Benefits:</h4>
<ul class="wccom-tick-list-primary">
<li>Pick orders faster with live, on-screen workflows or optimized PDFs</li>
<li>Reduce fulfillment errors with optional barcode verification</li>
<li>Support decimal picking quantities for products sold by weight, length, volume, area, and more</li>
<li class="_markdownText_1ni73_69 _listItem_1ni73_151"><span class="inline-markdown _inlineMarkdown_1ni73_357">AI-assisted Suggested workflows help staff choose what to pick next (Orders and Batch)</span></li>
<li>Keep warehouse staff focused without exposing prices</li>
<li>Stay organized in real time with clear picking progress and order status</li>
<li>Generate pick lists, packing slips, and labels in one system</li>
<li>Batch picking lets you group multiple orders, scan items, and print batch lists</li>
</ul>
<h3><strong>What Pick List Does</strong></h3>
<p>WooCommerce creates orders. <strong>Pick List helps you fulfill them efficiently.</strong></p>
<p>Pick List brings <strong>picking, packing, and shipping</strong> into a single workflow, so warehouse staff always know:</p>
<ul class="wccom-tick-list-secondary">
<li>What to pick</li>
<li>What’s already completed</li>
<li>What still needs attention</li>
</ul>
<p>No switching tools. No guesswork.</p>
<h2><strong>Live On-Screen Picking</strong></h2>
<p><a href="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.6.4-pick-order.png"><img src="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.6.4-pick-order.png?w=896" alt="Pick List - pick order" width="896" height="628" /></a></p>
<p>Pick orders digitally with a clear, visual picking interface. See products, quantities, and progress instantly, with visual indicators showing what’s completed and what remains. This makes it easy to handle multiple orders at the same time without losing overview.</p>
<p>Ideal for teams that want real-time feedback while picking.</p>
<h2>Barcode-Verified Fulfillment</h2>
<p>Scan barcodes or QR codes to confirm the <strong>correct product and quantity before packing</strong>. If something doesn’t match, Pick List alerts the user immediately — helping prevent shipping mistakes before they happen.</p>
<p>Supports common barcode formats and WooCommerce’s <strong>Global Unique ID</strong> field.</p>
<h2>Smart Order Management</h2>
<p><a href="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.6.4-orders.png"><img src="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.6.4-orders.png?w=896" alt="Pick List - orders" width="896" height="628" /></a></p>
<p>Manage all fulfillment tasks from a single interface. Filter, sort, and prioritize orders by status, progress, priority, or assigned staff member. Real-time updates ensure everyone sees the same information, without manual refreshes.</p>
<h2>Batch Picking</h2>
<p><a href="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.6.5-batch-pick.png"><img src="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.6.5-batch-pick.png?w=896" alt="Pick List - batch pick items" width="896" height="598" /></a></p>
<p>Pick smarter, not one order at a time. Batch Picking lets you group multiple orders and collect all required items in one round, reducing walking time and improving fulfillment speed.</p>
<p>Use barcode scanning or manual controls, print batch pick lists, and track picking progress in real time. Smart Suggested workflows can also help identify orders that fit well together, so your team can build more efficient batches and move faster into packing and shipping.</p>
<h2>Role-Based Access for Warehouse Teams</h2>
<p>Limit access to picking tools for warehouse staff while hiding prices and sensitive data. Keep teams focused on fulfillment, not storefront details. Ideal for multi-staff warehouses and B2B environments.</p>
<h2>Built-In Shipping and Return Labels</h2>
<p><a href="https://woocommerce.com/wp-content/uploads/2023/11/pl-2.5.6-shipping-label-fedex.webp"><img src="https://woocommerce.com/wp-content/uploads/2023/11/pl-2.5.6-shipping-label-fedex.webp?w=800" alt="Generate shipping and return label" width="800" height="542" /></a></p>
<p>Create shipping and return labels directly from Pick List. Add priority, handling symbols, weight, notes, barcodes, and tracking numbers — without needing an extra plugin.</p>
<p><strong>New in version 2.6.5:</strong> A shipping integration hook allows you to connect third-party shipping providers.</p>
<h2>Pick List and Packing Slips (Digital or PDF)</h2>
<p><a href="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.4.10-prints.webp"><img src="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.4.10-prints.webp" alt="Print pick and packing slips" width="1231" height="809" /></a></p>
<p>Generate clean, customizable pick lists and packing slips in seconds. Use them digitally or export printable PDFs — whichever fits your workflow.</p>
<p>Includes QR codes, barcodes, product details, and sorting options to speed up picking.</p>
<h2>Mobile-Ready for Warehouses</h2>
<p>Pick List works smoothly on desktops, tablets, and mobile devices. Warehouse staff can manage picking directly from the shop floor without losing functionality.</p>
<p><a href="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.4.21-mobile-views.webp"><img src="https://woocommerce.com/wp-content/uploads/2023/11/picklist-2.4.21-mobile-views.webp" alt="Mobile views" width="2177" height="1410" /></a></p>
<h3><strong>Why Pick List vs Print-Only Plugins</strong></h3>
<p>Print-only plugins stop at document generation. Pick List is built for <strong>active fulfillment workflows</strong>.</p>
<ul class="wccom-tick-list-primary">
<li>Live picking with real-time progress</li>
<li>Optional barcode verification to prevent mistakes</li>
<li>Order status updates during fulfillment</li>
<li>Role-based access for warehouse staff</li>
<li>Built-in shipping and return labels</li>
</ul>
<h3><strong>Video Overview</strong></h3>
<p>See how Pick List works in real fulfillment workflows.</p>
<ul>
<li><a href="https://youtu.be/qv2bcbf8lps" target="_blank" rel="noopener">Efficient Order Picking in WooCommerce: Get Started with Pick List (YouTube)</a></li>
<li><a href="https://youtu.be/ER6xKUP402U" target="_blank" rel="noopener">How to Integrate Barcode Scanning in Pick List for WooCommerce (YouTube)</a></li>
<li><a href="https://youtu.be/oUU8Z4RU9ww" target="_blank" rel="noopener">Automate Your Order Fulfillment with Pick List for WooCommerce: Auto-Change Order Statuses (YouTube)</a></li>
<li><a href="https://youtu.be/xf_Uo2pxXiA" target="_blank" rel="noopener">Using Global Unique ID for barcodes and the product barcode scanning section (YouTube)</a></li>
</ul>
<h3><strong>Works with StockTrack for WooCommerce</strong></h3>
<p>When StockTrack is installed, Pick List becomes location-aware. Pickers see whether an order has a fulfillment location, view local stock quantities per item and variation, and open the Warehouse Map directly from the Pick Order view to visually locate products. <a href="https://woocommerce.com/products/stocktrack/">Read more about StockTrack…</a></p>
<h3><strong>Who Pick List Is For</strong></h3>
<ul class="wccom-tick-list-primary">
<li>Stores processing orders daily</li>
<li>Warehouses with multiple staff members</li>
<li>B2B or high-volume WooCommerce stores</li>
<li>Teams using printed documents or digital picking</li>
<li>Stores that want faster, more accurate fulfillment</li>
</ul>
<h3><strong>Who It’s Probably Not For</strong></h3>
<ul>
<li>Stores shipping only a few orders per week</li>
<li>Shops that don’t need structured picking workflows</li>
<li>Users looking for a PDF-only printing tool</li>
</ul>

Pick List

<p class="p1">Fast, accurate order fulfillment for WooCommerce — with batch picking, live picking, printable documents, and optional barcode scanning.</p>

Advanced Order Approval vs Pick List