<p><strong>The Approve New User Registration extension, for WooCommerce and WordPress, allows you to manually validate new user registration requests for specific, or all, user roles.</strong></p>
<p>This tool, therefore, assists in deterring both unwelcome fake registrations and spam by isolating your digital store for selective customers.</p>
<div class="woo-sc-box normal">If you want to add custom registration fields and user roles dropdown along with approve new user, please buy our <a href="https://woocommerce.com/products/custom-user-registration-fields-for-woocommerce/">Custom Registration Fields Extension</a>. See FAQs below for more details.</div>
<p>The areas where the extension can help include:</p>
<p><strong>Limiting Access </strong></p>
<p>If you are a B2B merchant, or sell unique products, limiting access could require extensive customer verification — but permitting customers to peruse your website before you grant permission might not be secure. Manual approval, therefore, is an effective way for you to restrict access and take control of new users until they have been properly verified and approved.</p>
<p><strong>Avoid Fake/Spam Accounts</strong></p>
<p>With spamming and fake accounts a real concern for merchants, it’s important to be able to identify true prospective customers from the start.  This plugin will help you filter out potential clients and maintain a valuable consumer base for recurring business.</p>
<h2><strong>Features:</strong></h2>
<ul>
<li>Employ manual approval for specific user roles or all new registrations</li>
<li>Customize user status notifications</li>
<li>Email notifications to customers and admins</li>
<li>Add approval/disapproval link in admin email</li>
<li>Bulk user approval option available on <em>Users Listing</em> page</li>
</ul>
<h3><strong>Manual approval for particular or all user roles</strong></h3>
<p>When you require your user to wait for approval in order to visit your site this plugin will come to the rescue with its manual approval function. You can choose to apply this to a particular type of user role, or you may want to apply it to all user roles. The plugin will support you in either scenario.</p>
<p>Limiting your users’ access to the website, based on user roles is particularly helpful if you have specialized products, prices, and other offers associated with VIP user roles.</p>
<p><strong>Note:</strong> To display user roles dropdown on your registration form you can use our <a href="https://woocommerce.com/products/choose-user-role-at-registration/">Choose User Roles at Registration</a> extension or the <a href="https://woocommerce.com/products/custom-user-registration-fields-for-woocommerce/">custom user registration fields</a>.</p>
<p><img class="alignnone size-full wp-image-6403748" src="https://woocommerce.com/wp-content/uploads/2020/08/Approve-new-user-registration-1-2.jpg" alt="" width="980" height="566" /></p>
<h3><strong>Customize email notifications</strong></h3>
<p>Easily convey the message of a pending approval, or a declined request, with completely tailored email templates communicating all the details you want of the registration process to your customer. Effective communication between site owners and customers is a great start to a healthy business-consumer relationship. Use the customizable email notifications to additionally alert your admin account users of all pending registration requests.</p>
<p><strong>Approve and disapprove link in the email</strong></p>
<p>The extension automatically adds user approval and disapproval link in the admin emails to let merchants approve or disapprove new user requests on the go.</p>
<p><img class="alignnone size-full wp-image-6403798" src="https://woocommerce.com/wp-content/uploads/2020/08/Email-Settings.jpg" alt="" width="980" height="801" /></p>
<h3>Customize Error Messages</h3>
<p>Along with email notifications, this extension allows you to display custom messages to inform customers about their account status. You can show messages in the following instances:</p>
<ul>
<li>When a new account is created and awaiting approval</li>
<li>When a user tries to login but the account is pending for review</li>
<li>When a user tries to login but the account is delined</li>
</ul>
<p><img class="alignnone size-full wp-image-6403792" src="https://woocommerce.com/wp-content/uploads/2020/08/Approve-new-user-custom-messages.jpg" alt="Approve new user custom messages" width="855" height="555" /></p>
<p><img class="alignnone size-full wp-image-6403781" src="https://woocommerce.com/wp-content/uploads/2020/08/Custom-Notifications.jpg" alt="" width="847" height="622" /></p>
<h3>How to get started?</h3>
<p>To get started with WooCommerce approve new user registration, install the extension and go to WooCommerce > Approve New User Registration and navigate to the general settings tab. Here you can,</p>
<ul>
<li>Enable approve new user option</li>
<li>Select the user roles for which you want to enable this manual approval</li>
</ul>
<p>Go to the custom message tab to configure the error messages that will be displayed to users who are waiting for pending approval or their request has been declined.</p>
<p>Navigate to the email settings tab to enable email notifications for admin and customers. You can customize emails as per your requirements and include the approval link in the admin email.</p>
<h2>FAQs:</h2>
<p><strong>If I need to approve new users and add custom fields as well, do I need to buy 2 extensions?</strong></p>
<p>No, just purchase <a href="https://woocommerce.com/products/custom-user-registration-fields-for-woocommerce/">custom user registration</a> fields as the approve new user feature is available in custom registration fields.</p>
<p><strong>Does it work for WordPress only?</strong></p>
<p>Yes, if WooCommerce is not installed, the extension will help you approve/disapprove users created from WordPress.</p>
<div></div>

Approve New User Registration

<p>Manually validate new user registrations.</p>

<p>Terms & Conditions Tracker is an essential compliance tool for WooCommerce store owners who need legally defensible proof of customer consent. Track exactly when customers accept your terms, privacy policy, marketing opt-ins, and age verification at checkout, with complete audit trails including timestamps, IP addresses, and document versions.</p>
<hr class="wccom-product-heading__hr" />
<div style="width: 980px" class="wp-video"><video class="wp-video-shortcode" id="video-0-5" width="980" height="551" preload="metadata" controls="controls"><a href="https://woocommerce.com/wp-content/uploads/2026/01/TermsTrackerPromo.mp4">https://woocommerce.com/wp-content/uploads/2026/01/TermsTrackerPromo.mp4</a></video></div><br />
</p>
<hr class="wccom-product-heading__hr" />
<h2 id="h-top-3-features">Key Benefits of Tracking Customer Consent</h2>
<ul class="wccom-tick-list-primary" dir="auto">
<li><strong>Complete Audit Trail:</strong> Every consent is logged with timestamp, IP address, browser information, and document version hash, giving you legally defensible proof of what customers agreed to and when.</li>
<li><strong>Multiple Consent Types:</strong> Track Terms & Conditions, Privacy Policy, Marketing Communications, Age Verification, and unlimited custom consent checkboxes all from one central dashboard.</li>
<li><strong>Document Version Tracking:</strong> Automatically captures an MD5 hash of your legal documents at the moment of consent, proving exactly which version of your terms the customer accepted.</li>
<li><strong>Works Everywhere:</strong> Full compatibility with both Classic Checkout and WooCommerce Checkout Blocks, plus HPOS (High-Performance Order Storage) support.</li>
<li><strong>Instant Order Visibility:</strong> View consent status directly on order pages with a dedicated metabox showing all agreements, plus a quick-glance status column in your orders list.</li>
</ul>
<hr class="wccom-product-heading__hr" />
<p><span class="embed-youtube" style="text-align:center"></span><br />
</p>
<h2>Main Features of the Terms & Conditions Tracker Plugin</h2>
<p>This WooCommerce extension offers comprehensive consent tracking:</p>
<ul class="wccom-tick-list-secondary" dir="auto">
<li><strong>Pre-Built Consent Types:</strong> Ready-to-use checkboxes for Terms & Conditions, Privacy Policy, Marketing Communications, and Age Verification (with configurable minimum age from 13-99 years).</li>
<li><strong>Custom Consent Checkboxes:</strong> Create unlimited custom consent types with your own labels, perfect for product-specific agreements, liability waivers, or subscription terms.</li>
<li><strong>Flexible Requirements:</strong> Configure each checkbox as required or optional independently, ensuring compliance while respecting customer choice for non-essential consents.</li>
<li><strong>Searchable Consent Log:</strong> Filter consent records by type, order ID, or date range. View statistics including total records, 30-day activity, and acceptance rates per consent type.</li>
<li><strong>CSV Export:</strong> Export your complete consent log for audits, legal proceedings, or compliance reviews with all tracked data fields included.</li>
<li><strong>Order Email Integration:</strong> Optionally include consent information in admin order notification emails, keeping your records accessible across channels.</li>
<li><strong>Modern Admin Interface:</strong> A React-based settings panel with four organized tabs (General, Consent Types, Tracking, Consent Log) that integrates seamlessly with WooCommerce’s admin design.</li>
<li><strong>Proof of Content:</strong> Each consent record captures a full snapshot of the document (title and content) at the exact moment of agreement. If the terms page is later edited, you retain proof of what the customer originally agreed to. View the agreed content directly from the order screen or the Consent Log.</li>
</ul>
<div class="wccom-card" style="padding: 24px;margin-bottom: 24px">
<div>In legal disputes, having proof of consent can be the difference between winning and losing. Timestamped records with IP addresses and document version hashes provide the evidence you need to demonstrate that customers explicitly agreed to your terms before completing their purchase.</div>
</div>
<h2>Privacy & Data Handling</h2>
<p>Terms & Conditions Tracker is built with privacy and compliance in mind. The plugin gives you full control over what data is collected and how long it’s retained.</p>
<ul class="wccom-tick-list-secondary" dir="auto">
<li>Configurable data retention period (0-3650 days, or indefinite)</li>
<li>Optional IP address tracking (can be disabled for privacy)</li>
<li>Optional user agent tracking (can be disabled for privacy)</li>
<li>Individual consent record deletion from admin</li>
<li>All data stored locally in your WordPress database</li>
</ul>
<p>You control what gets tracked and for how long, helping you balance compliance requirements with customer privacy expectations.</p>
<hr class="wccom-product-heading__hr" />
<h2>Order Management Integration</h2>
<p>Consent data is displayed exactly where you need it:</p>
<ul class="wccom-tick-list-secondary" dir="auto">
<li><strong>Order Metabox:</strong> Dedicated “Consent & Legal Agreements” panel on every order showing all consents with timestamps, IP addresses, checkout type, and document version status (Current or Outdated)</li>
<li><strong>Orders List Column:</strong> Quick visual indicator showing consent status (all accepted, partial, none) for every order at a glance</li>
<li><strong>Summary Statistics:</strong> See “X of Y accepted” with color-coded status badges on each order</li>
<li><strong>Checkout Type Detection:</strong> Know whether consent was given via Classic Checkout or Checkout Blocks</li>
</ul>

Terms & Conditions Tracker

<p>Never wonder if a customer actually agreed to your terms again. Terms & Conditions Tracker creates a complete audit trail of every checkout consent, capturing timestamps, IP addresses, and document versions to give you legally defensible proof of what customers accepted and when.</p>

Approve New User Registration vs Terms & Conditions Tracker