<h2>Efficiently manage your orders</h2>
<p>The Custom Order Status extension enables you to create additional order statuses to better manage your order processing. Manually assign new order statuses or create automation rules to <strong>automatically change order statuses</strong> based on various conditions like order amount, quantity, user role, product, date, and more.</p>
<p>WooCommerce comes with eight standard order statuses (on-hold, pending, etc.). They do not cover all the situations businesses encounter. With Custom Order Status, you can create additional order statuses that better represent your business. You can add items like manufacturing, packaging, printing, shipping, etc.</p>
<p>Instead of manually adding new statuses, you can <strong>bulk import and export statuses</strong> using a CSV file. Automatically assign new statuses or manually assign them from the Order-Detail page or by using bulk actions from the Orders-Listing page.</p>
<p>Custom Order Status allows you to keep your customers and store admin informed about status changes using Advanced Email Notification rules.</p>
<h2>Features</h2>
<ul>
<li>Create multiple custom order statuses</li>
<li>Add text or icon-based custom order statuses</li>
<li>Manually or automatically assign order statuses</li>
<li>Manually change order statuses from
<ul>
<li>Default Order List</li>
<li>Order Detail page</li>
</ul>
</li>
<li>Automatically change order statuses based on
<ul>
<li>Current order status</li>
<li>Time intervals</li>
<li>Order quantity ranges</li>
<li>Order amount ranges</li>
<li>Products and or categories in order</li>
<li>Order billing and shipping country locations</li>
<li>User roles</li>
<li>Order creation date ranges</li>
</ul>
</li>
<li>Import or export to custom order statuses</li>
<li>Notify customers and admins about status changes</li>
<li>Show or hide custom order statuses from customers</li>
<li>Customize Cronjob to include seamless executive automation rules</li>
</ul>
<h2>Create multiple custom order statuses</h2>
<p>With this WooCommerce Order Status Manager, you can create multiple text and icon-based order statuses to improve your order management process.</p>
<p><img class="alignnone wp-image-18734001367258 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Create-Multiple-order-statuses.jpg" alt="" width="2528" height="960" /></p>
<p><strong>When you create new order statuses, you can customize the following options:</strong></p>
<ul>
<li>Add a status title, slug, and description for internal use</li>
<li>Add a text or icon-based order status</li>
<li>Customize icons, texts, and background colors</li>
<li>Allow users to cancel orders with a designated status</li>
<li>Show a payment status (paid, requires payment, or not)</li>
<li>Include in bulk actions and hide from customers (My Account)</li>
<li>Ability to exclude orders with a designated status from reports</li>
</ul>
<p><img class="alignnone wp-image-18734001367266 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Creating-new-order-status.jpg" alt="" width="3808" height="3514" /></p>
<h2>Automatically assign custom statuses</h2>
<p>With Order Statuses Manager, you can automatically assign custom statuses to orders based on various conditions. You can create multiple automation rules to assign different statuses to different orders based on various conditions like user roles, order amounts, quantities, and more.</p>
<p><img class="alignnone wp-image-18734001367269 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Automated-rules-to-change-status.jpg" alt="" width="2542" height="856" /></p>
<p>When you create new automation rules you can customize the following options:</p>
<ul>
<li><strong>Order Status—</strong>Select the current order status and new statuses to assign</li>
<li><strong>Condition</strong>—Only the orders matching current statuses will change to new statuses based on the following conditions:
<ul>
<li><strong>Time Interval—</strong>Time passed since placing the order; define the amount of time in minutes, hours, and days before new statuses will be assigned</li>
<li><strong>Order Quantity—</strong>Minimum and maximum order quantity ranges to change statuses</li>
<li><strong>Order Amount</strong>—Minimum and maximum order amount ranges to change statuses</li>
<li><strong>Products/Categories</strong>—The order includes specific products or categories</li>
<li><strong>Countries</strong>—The order belongs to a specific billing or shipping country</li>
<li><strong>User Roles</strong>—The customers linked to the order have a specific user role</li>
<li><strong>Order Date</strong>—The order creation date falls within a defined range</li>
</ul>
</li>
<li><strong>Email Notifications</strong>—You can disable email notifications for customers and admins</li>
</ul>
<p><img class="alignnone wp-image-18734001367271 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Creating-new-automation-rule.jpg" alt="" width="3812" height="9732" /></p>
<h2>Manually assign custom statuses</h2>
<p>Depending on your business requirements, you can manually assign custom order statuses just like the standard order statuses. That is, from the admin Order-Detail page or using bulk actions from the standard WooCommerce order list.</p>
<p><img class="alignnone wp-image-18734001367272 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Status-on-Orders-grid.jpg" alt="" width="2540" height="1432" /></p>
<h2>Set up email notifications</h2>
<p><strong>Custom Order Statuses</strong> comes with an advanced email notification system that allows you to create multiple notification rules for different order status changes. Instead of notifying admin and customers for each change, you can notify when there is an important change that customer must be aware of.</p>
<p><img class="wp-image-18734001367276 size-full alignnone" src="https://woocommerce.com/wp-content/uploads/2022/12/Status-Emails.jpg" alt="" width="2526" height="960" /></p>
<p>When you create new email notification rules, you can customize:</p>
<ul>
<li>Rule titles and descriptions for internal use</li>
<li>Email subjects, headings, and description</li>
<li>Send emails to admins or customers</li>
<li>Select current and new statuses to trigger emails</li>
</ul>
<div class="woo-sc-box info">Note: You can customize status email templates like any other standard WooCommerce email via <em>WooCommerce > Settings > Emails</em>.</div>
<p><img class="alignnone wp-image-18734001367275 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Order-Status-Email-editing.jpg" alt="" width="3816" height="3732" /></p>
<h2>Import or export custom statuses</h2>
<p>Instead of adding new statuses individually, you can bulk import and export them using a CSV file. Once the import is complete you can assign custom statuses to orders manually or using automation rules.</p>
<p><img class="alignnone wp-image-18734001367280 size-full" src="https://woocommerce.com/wp-content/uploads/2022/12/Import-Export-order-statuses.jpg" alt="" width="2530" height="950" /></p>
<h3>Requirements</h3>
<p>Minimum PHP version: 5.2</p>

Custom Order Status

<p>Improve your order management by creating additional order statuses. Manually or automatically assign order statuses and keep customers informed with automatic email notifications.</p>

<ul class="wccom-tick-list-primary">
<li>Automatically archive old WooCommerce orders</li>
<li>Advanced retention and cleanup rules</li>
<li>Restore archived orders anytime</li>
<li>Export archived orders (CSV & XML)</li>
<li>Show archived orders in the customer’s My Account page</li>
<li>Fully compatible with HPOS & legacy order storage system</li>
<li>Archive via WP-CLI</li>
</ul>
<hr class="wccom-product-heading__hr" />
<p style="text-align: center"><strong>Designed to keep large WooCommerce stores manageable as order volume grows.</strong></p>
<p><strong>Archiva</strong> for WooCommerce automatically archives older orders based on age and status, helping reduce unnecessary load on the active order list and keeping your WooCommerce admin easier to work with over time.</p>
<p>As your WooCommerce store grows, managing thousands of past orders inside the main Orders screen can become increasingly cumbersome and harder to work with. Archiva works quietly in the background to support long-term admin usability and store scalability.</p>
<h2>Order Archiving & Retention</h2>
<ul class="wccom-tick-list-secondary">
<li>Automatically archive old WooCommerce orders based on age.</li>
<li>Archive orders by status, including completed, cancelled, failed, or custom statuses.</li>
<li>Apply different retention rules before permanently deleting archived data.</li>
<li>Manually archive orders using bulk actions or individual order screens.</li>
</ul>
<h2>Access, Restore & Export</h2>
<ul class="wccom-tick-list-secondary">
<li>View archived orders directly in the WooCommerce dashboard.</li>
<li>Restore archived orders anytime from the admin or via WP-CLI.</li>
<li>Export archived orders as CSV or XML for records, audits, or compliance.</li>
</ul>
<h2>Customer Visibility</h2>
<ul class="wccom-tick-list-secondary">
<li>Optionally display archived orders in My Account > Archived Orders for customers.</li>
</ul>
<h2>Advanced & Compatibility</h2>
<ul class="wccom-tick-list-secondary">
<li>WP-CLI support for bulk and automated workflows.</li>
<li>Fully compatible with HPOS and legacy (posts-based) order storage.</li>
</ul>
<h2>What store owners say about Archiva</h2>
<p>⭐⭐⭐⭐⭐<br data-start="464" data-end="467" /><em data-start="469" data-end="650">“I modified the plugin to process more orders per run, and it’s helping a lot with performance. The flexibility Archiva provides makes it easy to adapt to real-world store needs.”</em></p>
<p>⭐⭐⭐⭐⭐<br data-start="659" data-end="662" /><em data-start="664" data-end="819">“The implementation was seamless. We ran into an issue, and their customer service was very fast and helpful — the problem was fixed in just a few days.”</em></p>
<p>⭐⭐⭐⭐⭐<br data-start="1125" data-end="1128" /><em data-start="1130" data-end="1261">“Very interesting plugin. Based on the feature set and code quality, this is the best order archiving solution I’ve come across.”</em></p>
<p>⭐⭐⭐⭐<br data-start="1125" data-end="1128" /><em data-start="1130" data-end="1261">“I bought this plugin to test its performance and features for a specific client project. The plugin is excellent and works perfectly for our needs. Thank you for providing such a high-quality product.”</em></p>
<p style="text-align: center"><em><strong>Rated 4.7/5 by store owners</strong></em></p>
<hr class="wccom-product-heading__hr" />
<h2>How it works</h2>
<ul>
<li><strong>Set Retention Rules</strong> — Choose which orders to archive based on age and order status, then enable automated archiving.</li>
<li><strong>Archiva Runs Silently</strong> — Once configured, Archiva automatically archives eligible orders at your chosen interval, no manual action required.</li>
<li><strong>Manage Archives</strong> — View, export, restore, or permanently delete archived orders from WooCommerce > Archived Orders whenever you need.</li>
<li><strong>Smoother Day-to-Day Store Operations</strong> — By reducing the size of core WooCommerce order tables, Archiva helps maintain a responsive Orders page as your store scales.</li>
</ul>
<h4>Archive orders based on order status</h4>
<p>Easily archive WooCommerce orders based on their status. Whether it’s completed, canceled, or custom statuses, Archiva lets you automate the process and keep your order list clutter-free.</p>
<p><img class="alignnone wp-image-18734005433279 size-medium" src="https://woocommerce.com/wp-content/uploads/2025/01/settings1.png?w=896" alt="archiva settings" width="896" height="430" /></p>
<h4>Archive Frequency</h4>
<p>Choose an archive frequency that is perfect for you store. Archiva runs the automated archive schedule once every 12 hours by default. But you can set it to run as frequently as every 30 minutes. <img class="alignnone wp-image-18734005433281 size-medium" src="https://woocommerce.com/wp-content/uploads/2025/01/settings2.png?w=709" alt="archive frequency" width="709" height="122" /></p>
<h4>Archive failed/canceled orders quickly</h4>
<p>If you wish to archived failed/canceled orders quickly (within a few days) while continuing to retain the normal orders for a year, we have you covered. Set a shorter retention period for such orders.</p>
<p><img class="alignnone wp-image-18734005433296 size-medium" src="https://woocommerce.com/wp-content/uploads/2025/01/settngs3-1.png?w=896" alt="failed/canceled orders archive settings" width="896" height="98" /></p>
<h4>Auto delete old archives after a secondary retention period</h4>
<p>Delete older archived orders automatically after retaining them for a secondary retention window. The plugin creates a lean CSV backup of the orders on the site before permanently deleting them.</p>
<p><img class="alignnone wp-image-18734005433301 size-medium" src="https://woocommerce.com/wp-content/uploads/2025/01/settings4-1.png?w=896" alt="secondary retention period settings" width="896" height="201" /></p>
<h4>Archive in bulk via WP-CLI</h4>
<p>More comfortable working via WP-CLI? Archive orders in bulk using the <a href="https://woocommerce.com/document/smart-archive-wc/wp-cli-commands-for-archiva/" target="_blank" rel="noopener">WP-CLI tool</a>. List, view, archive, unarchive and delete archived orders via the command line at your convenience.</p>
<p><img class="alignnone size-medium wp-image-18734005413756" src="https://woocommerce.com/wp-content/uploads/2025/06/wp-cli-stats.png?w=896" alt="wp-cli-archiva-stats" width="896" height="585" /></p>
<h4>WooCommerce > Archived Orders page</h4>
<p>Easily manage your archived orders from the WooCommerce Archived Orders page. View, unarchive, export, or delete orders as needed, all in one place.</p>
<p><img class="alignnone size-medium wp-image-18734004749328" src="https://woocommerce.com/wp-content/uploads/2025/01/archived-orders1.png?w=896" alt="archived-orders-page" width="896" height="382" /></p>
<p>Orders are segregated based on status and can be filtered by customer.</p>
<p><img class="alignnone size-medium wp-image-18734004749331" src="https://woocommerce.com/wp-content/uploads/2025/01/archived-orders2.png?w=896" alt="filter-archived-orders-by-customer" width="896" height="378" /></p>
<p>View archived order details with just a click.</p>
<p><img class="size-medium wp-image-18734004750026 aligncenter" src="https://woocommerce.com/wp-content/uploads/2025/01/order-details.png?w=566" alt="view-archived-order-details" width="566" height="556" /></p>
<h4>Unarchive an order</h4>
<p class="wp-block-paragraph">Need to restore an archived order? Unarchive it with a single click. You can also unarchive multiple orders at once using Bulk Actions for faster management.</p>
<p><img class="alignnone size-medium wp-image-18734004749334" src="https://woocommerce.com/wp-content/uploads/2025/01/unarchive-bulk.png?w=896" alt="unarchive-orders-bulk-action" width="896" height="391" /></p>
<h4>Export order data to CSV/XML files</h4>
<p>Export order data to a CSV or XML file for safekeeping and easy record-keeping. Filter orders by status, customer, and more before exporting and downloading the files in just a few clicks.</p>
<p><img class="alignnone size-medium wp-image-18734004749941" src="https://woocommerce.com/wp-content/uploads/2025/01/export-csv.gif?w=896" alt="export-csv" width="896" height="457" /></p>
<h4>Manually archive orders</h4>
<p>Manually archive orders whenever needed with just a click. Select individual orders or use Bulk Actions to archive multiple orders at once for better order management.</p>
<p><img class="alignnone size-medium wp-image-18734004749337" src="https://woocommerce.com/wp-content/uploads/2025/01/manual-archive-bulk.png?w=896" alt="manual-archive-bulk-action" width="896" height="473" /></p>
<p><img class="alignnone size-medium wp-image-18734004749339" src="https://woocommerce.com/wp-content/uploads/2025/01/manual-archive-single.png?w=896" alt="edit-order-page-unarchive" width="896" height="408" /></p>
<h4 class="wp-block-heading">Manually delete archived order</h4>
<p>Manually delete archived orders when they’re no longer needed. Delete a single order using row actions or remove multiple orders at once with Bulk Actions for efficient cleanup.</p>
<p><img class="alignnone size-medium wp-image-18734004749341" src="https://woocommerce.com/wp-content/uploads/2025/01/delete-bulk.png?w=896" alt="delete-archived-orders" width="896" height="343" /></p>
<h4>My Account > Archived Orders</h4>
<p>Let customers access their archived orders easily from My Account > Archived Orders. This dedicated page displays all archived orders for convenient viewing.</p>
<p><img class="alignnone size-medium wp-image-18734004749342" src="https://woocommerce.com/wp-content/uploads/2025/01/myaccount.png?w=809" alt="myaccount-archived-orders-page" width="809" height="409" /></p>
<p><img class="alignnone size-medium wp-image-18734004749343" src="https://woocommerce.com/wp-content/uploads/2025/01/myaccount-order-details.png?w=896" alt="myaccount-archived-order-details" width="896" height="1122" /></p>
<h4>Benefits</h4>
<ul class="wccom-tick-list-primary">
<li>Streamline your order management process by archiving old WooCommerce orders</li>
<li>Export old order data as CSV and XML for records and compliance</li>
<li>Restore archived orders if needed with just a click</li>
<li>Display archived orders in My Account > Archived Orders</li>
<li>Securely store archived orders in your WordPress database, maintaining full data ownership, privacy, and compliance</li>
</ul>
<p><em><strong>Archiva is built to support growing WooCommerce stores without changing existing workflows.</strong></em></p>
<h4>Upcoming features</h4>
<ul class="wccom-tick-list-primary">
<li>More file formats for export.</li>
<li>Add order notes for archival and unarchival.</li>
<li>Add API endpoints for external access to archived order data.</li>
</ul>
<hr />
<p><strong>Join our family of 4000+ delighted TechnoVama users and experience the difference!”</strong></p>
<ul class="wccom-tick-list-secondary">
<li>Enjoy unparalleled support</li>
<li>Streamline your order management process</li>
<li>Archiva works silently in the background without affecting your day-to-day tasks</li>
</ul>
<hr />
<p>Have a feature request?  Submit one <a href="https://woocommerce.com/feature-requests/smart-archive-wc/">here</a>.</p>

Archiva

<h3><strong data-start="2872" data-end="2940">Keep Your WooCommerce Admin Fast & Organized — Even as You Scale</strong></h3>
<p>Automatically archive old orders so your store stays clean, manageable, and future-ready — without manual cleanup.</p>

Custom Order Status vs Archiva