<h2><span style="font-weight: 400">Key Features</span></h2>
<p><span style="font-weight: 400">Create & manage custom order statuses within the WooCommerce dashboard and automate your order processing. With the Flexi Custom Order Status plugin, you can-</span></p>
<ul class="wccom-tick-list-secondary">
<li style="font-weight: 400"><strong>Automatically notify customers via email or SMS every time an order’s status changes to a custom one.</strong><span style="color: var(--wp--preset--color--woo-text-gray,#101517);font-family: var(--wccom-font-family-default);letter-spacing: -0.011em"><br />
</span>Example: Notify customers with “Your order is being packed!” or “Your order is out for delivery.”<br />
Set notifications for individual or multiple status changes together, keeping your customers updated and confident.</li>
<li style="font-weight: 400"><b>Create custom order statuses for built-in gateways like PayPal or 3rd-party and custom payment gateways for smooth order processing.</b><br />
Example: Add a custom status, “Payment Under Review,” for Cash on Delivery orders to track pending payments.<br />
Ensure every payment method is accounted for with a streamlined status system.</li>
<li><strong>Custom order status rules to automate order status changes</strong><br />
Automate order status changes based on time, payment method, shipping zones, or specific days and dates to keep your workflow hands-free.<br />
Example: Automatically move “Cash on Delivery” orders using Flat Rate shipping to “Pending Pickup” two days after purchase—excluding Sundays and public holidays.</li>
<li>You can also set order status rules based on specific products, categories, cart totals, quantities, user roles, or customer locations for advanced automation.Example: Automatically mark orders as “Processing” when VIP customers from the US buy 5+ units from the Electronics category.</li>
<li style="font-weight: 400"><b>Orders stuck in the same status for too long can disrupt workflows and delay deliveries.</b><br />
Example: Get an alert if an order remains in “Awaiting Payment” for more than 48 hours.<br />
Define time intervals in minutes, hours, days, weeks, or months to take timely action.</li>
<li style="font-weight: 400"><b>Let customers cancel orders with custom statuses directly from the “Orders” page in their account.</b><br />
Example: Enable cancellations for orders in the “Awaiting Confirmation” status for better user experience.<br />
Control this feature with a simple toggle setting to suit your store’s policies.</li>
<li style="font-weight: 400"><b>Accidental changes to orders after a custom status is applied can lead to errors in processing. Make orders non-editable once assigned a custom status to prevent unauthorized changes.</b><br />
Uncheck the “Make custom order status editable” box to lock the status.</li>
<li style="font-weight: 400"><b>Manual inventory adjustments can lead to errors and inefficiencies. Automatically adjust stock levels when orders are updated to a custom status.</b><br />
Example: Decrease stock when an order is marked as “Dispatched” or increase stock when set to “Cancelled.”<br />
Keep inventory accurate without additional effort.</li>
<li style="font-weight: 400"><b>Default statuses often lack the flexibility required for unique workflows. Customise statuses as required.</b><br />
Modify built-in WooCommerce order statuses to match your business processes.<br />
Example: Rename “On Hold” to “Pending Customer Approval” for clarity.</li>
<li style="font-weight: 400"><b>Use Bulk Actions to update multiple orders to a custom status in just a few clicks.</b><br />
Example: Change 50+ orders to “Packed for Shipping” at once with bulk actions.</li>
<li style="font-weight: 400"><b>Add unique icons for each custom status for better visibility and organization.</b></li>
<li style="font-weight: 400"><b>Manually managing orders can lead to operational bottlenecks.</b><br />
Quickly update orders to custom statuses directly from the Edit Order page or Bulk Actions dropdown.</li>
</ul>
<h3><strong>Create, edit, and manage notifications about custom order statuses.</strong></h3>
<p><span style="font-weight: 400">Flexi Custom Order Status lets you create tailored workflow management to automate your entire order processing — from receiving orders to shipping orders and everything in between. Create custom order status labels, track the orders in real-time, and get notified when the order is stuck in the same status for more than the ideal time set by you.</span></p>
<p><span style="font-weight: 400">Be on top of your entire operation and communicate important order statuses with your customers to provide an unparalleled customer experience.</span></p>
<p><img class="aligncenter size-full wp-image-18734004629298" src="https://woocommerce.com/wp-content/uploads/2024/12/createedit-and-manage-notifications.png" alt="" width="980" height="298" /></p>
<h3>Notify customers with Emails & SMS</h3>
<p>Send custom notification emails & SMS when the status of an order is changed to a custom status.</p>
<p><img class="aligncenter size-full wp-image-18734004615155" src="https://woocommerce.com/wp-content/uploads/2024/12/custom-order-status-email-notifications.png" alt="" width="980" height="424" /></p>
<h3>Custom order status rules to automate order status changes</h3>
<p>Set rules that automatically update order statuses based on specific conditions — no manual action needed.</p>
<p><strong>Supported rule types:</strong></p>
<ul>
<li><strong>Time-Based Rules</strong> – Delay status change by minutes, hours, or days</li>
<li><strong>Payment Method Conditions</strong> – Apply rules only for specific payment gateways</li>
<li><strong>Shipping Method Conditions</strong> – Limit rules to orders with certain shipping zones/methods</li>
<li><strong>Date-Based Rules (Skip Dates)</strong> – Exclude holidays or blackout dates</li>
<li><strong>Day-Based Rules (Skip Days)</strong> – Prevent rules from running on specific weekdays</li>
</ul>
<p>Example: Automatically change order status from <strong>“Packaging”</strong> to <strong>“Ready for Shipment”</strong> based on the condition— <strong>30 minutes</strong> after it’s marked as Packaging — but only for <strong>Direct Bank Transfer</strong> orders using Zone 1 – <strong>Flat Rate shipping</strong>, and exclude <strong>Sundays and public holidays.</strong></p>
<h3>Custom order statuses for default & other payment gateways</h3>
<p>From Paypal to Cash On Delivery, you can set a custom order status for almost any payment medium selected.</p>
<p><img class="aligncenter size-full wp-image-18734004615168" src="https://woocommerce.com/wp-content/uploads/2024/12/custom-order-status-for-payment-gateways.png" alt="" width="980" height="446" /></p>
<h3>Automatic alert notifications for admins</h3>
<p>Admins can get updates via email notifications if orders have stayed on a particular status for a longer period (pre-defined time set by you).</p>
<p><img class="aligncenter size-full wp-image-18734004619998" src="https://woocommerce.com/wp-content/uploads/2024/12/notify-emails-revised.png" alt="" width="980" height="453" /></p>
<h3>Customers can cancel orders with custom statuses</h3>
<p>As the admin, of course, you get to cancel an order. But now, you can also set whether your customers can cancel orders with custom statuses.</p>
<p><img class="aligncenter size-full wp-image-18734004615300" src="https://woocommerce.com/wp-content/uploads/2024/12/users-can-cancel.png" alt="" width="980" height="238" /></p>
<h3>Make orders with custom statuses non-editable</h3>
<p>Orders will no longer be editable once you’ve added or updated them with a custom order status. They will behave like the Processing & Completed order statuses.</p>
<p><img class="aligncenter size-full wp-image-18734004620003" src="https://woocommerce.com/wp-content/uploads/2024/12/make-custom-status-editable-revised.png" alt="" width="898" height="289" /></p>
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<h3>Update product stock levels when a custom status is applied to an order</h3>
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<div>Get the flexibility to change the stock levels when the order status changes to a particular custom status.</div>
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<div><img class="aligncenter size-full wp-image-18734004620006" src="https://woocommerce.com/wp-content/uploads/2024/12/stock-or-inventories-settings-revised.png" alt="" width="980" height="178" /></div>
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<p><strong>Custom Order Status Rules Change Automatically<br />
<img class="aligncenter size-full wp-image-18734005470373" src="https://woocommerce.com/wp-content/uploads/2024/12/custom-order-status-rules-change-automatically.png" alt="" width="980" height="543" /><br />
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<h2><span data-preserver-spaces="true"><strong>Flexi Custom Order Status for WooCommerce</strong> Free Vs Premium – Full Feature Comparison</span></h2>
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Flexi Custom Order Status

<p>Effortlessly track and manage your store’s order processing with custom order statuses. Also, notify your customers about their order status for improved customer experience.</p>

<h1>Sell Products in Bulk and Easily Keep Track of Your Total Inventory</h1>
<p>Variation Shared Inventory for WooCommerce allows store owners to collectively manage their product’s stock when selling the same product in various quantities. Sell your items in groups of any amount, and track those groups in the total inventory.</p>
<p>This innovation allows store owners to track their total inventory, even when items are sold in multiple bulk quantity variations, and easily integrate the bulk sale of products.</p>
<h3>Most important features</h3>
<p>Variation shared inventory has easy-to-use methods to allow you to manage inventory for sharing stock among variations. Using it will save you tons of time on managing individual stock values and provide a better shopping experience for your customers which can lead to higher sales. Here’s a list of features:</p>
<ol>
<li><strong>Variation quantity multiplier</strong> – Each variation has its own “<label for="wsvi_multiplier0">Inventory reduction per item sold</label>“</li>
<li><strong>Managed variation stock</strong> – Once the variation is sharing with other variations, its quantity is disabled for better control and to prevent human error</li>
<li><strong>Managed stock values</strong> – Automatically updates stock values for products & variations based on the total available stock</li>
<li><strong>Dedicated stock manager</strong> – Dedicated tab on product edit page for stock management</li>
<li><strong>Overselling prevention – </strong> Cart validation that prevents products from being sold if they exceed the total inventory</li>
<li><strong>Dedicated dashboard – </strong> Dedicated dashboard showing all variation groups and quickly manage stocks</li>
</ol>
<h3>Why Did We Develop This Plugin?</h3>
<p>As a store owner ourselves, we found it very difficult to track inventory when selling different quantities of products. We searched for existing solutions on the market but couldn’t find one that solved the issue in a simple and straightforward way, hence we have developed this plugin ourselves to solve this bulk quantity issue and we hope it can solve yours as well.</p>
<h3>How Do I Set It Up?</h3>
<p>Once this plugin is enabled, in the product data section of the product edit page, there will be a new tab called “Shared Variation Inventory” where you can enable the “Shared Variation Inventory” option for this product. Once you’ve enabled it, in the “Quantity Manager” section, you can group the variations that you want to share inventory for, enter the total stock of this group, and give the group a label. You can create as many groups as you need (e.g. Variations A & B are different quantities of Peach Candy and Variations C & D are different quantities Apple Candy).</p>
<p>The steps:</p>
<ol>
<li>Enable the plugin</li>
<li>For all variations you’d like to share inventory for, fill in the “Inventory reduction per item sold” field and turn on the “Manage stock?” option</li>
<li>On the quantity manager section, select the variations you want to group, enter the total quantity and if you’d like a group name as well</li>
<li>You’re all set.</li>
</ol>
<p><img class="alignnone wp-image-18734001401592 size-medium" src="https://woocommerce.com/wp-content/uploads/2020/12/Screen-Shot-2023-01-09-at-12.43.11-PM.png?w=620" alt="" width="620" height="317" /></p>
<h3>What Does This Plugin Do?</h3>
<p>This plugin allows you to share the total stock (e.g. 100 units) of a product internally among its variations (e.g. variation A sells by single units, variation B sells in groups of 10 units), and control the total product stock in a centralized section.</p>
<h3>For Example</h3>
<p>Say you have 100 bags of candy for sale, and you want to sell the candy as singles as well as in bulk amounts of 10, you can set it up so that variation A sells by 1 bag and variation B sells by 10 bags (1 box).</p>
<p><strong>Without our plugin:</strong></p>
<p>You would need to split your 100 units and manually allocate and manage stock for the two variations. The problem with this setup is that the variations might sell at different speeds resulting in one of the variations showing up as out of stock while there is still stock left.</p>
<p><strong>With our plugin:</strong></p>
<p>You can simply put down 100 as the total stock. On your storefront, the product page would show that there are 100 units available for variation A and 10 units available for variation B. Then, if 50 units of variation A are sold, your total product stock becomes 50, which updates the stock of variation A to 50 and the stock of variation B to 5.</p>
<p>Our Variation Shared Inventory for WooCommerce plugin also prevents your products from being oversold. In the above example where the total product stock is 100, your customer can’t checkout with 51 units of variation A and 5 units of variation B as it would total to more than 100 total units.</p>
<h3 class="p-rich_text_section">What You Can Do With It</h3>
<p>The Variation Shared Inventory for WooCommerce plugin automatically synchronizes the inventory for variations that share the same total stock, effectively managing your stock for you. When you manually change the total stock of a product, it will automatically update stock quantity of each variation in that group as well.</p>
<p>Here is a few example of what can you do with it:</p>
<ol>
<li>Selling products in bulk at a discount, e.g. 1 chocolate bar for $2, 10 chocolate bars for $15.</li>
<li>Selling white label products, e.g. 100 customizable t-shirts, set up as variations for solid white, solid black, or graphic t-shirt.</li>
<li>Selling weight based products, e.g. 10kg of premium coffee beans, set up with variations for 100g, 250g, 500g, etc.</li>
</ol>
<h3><img class="aligncenter" src="https://woocommerce.com/wp-content/uploads/2020/12/1-1.png" alt="" width="800" height="auto" /></h3>
<h3>Solutions for Selling Products In Bulk</h3>
<p>If you want to sell products in different quantities (e.g. in single or in bulk), there are a few ways of doing it:</p>
<ol>
<li>Setup one variation per quantity you want to sell<br />
<strong>Pros</strong>: It is easier for customer to browse as well as for you to manage.<br />
<strong>Cons</strong>: N/A<br />
<strong>Conclusion</strong>: We recommend this solution.</li>
<li>Setup one product per quantity<br />
<strong>Pros</strong>: On the product list page (e.g. shop page or category landing page), the customer can see all available options right away.<br />
<strong>Cons</strong>: Most customers are interested in your product first and pricing/quantity options after.<br />
<strong>Conclusion</strong>: We do not recommend this option (unless you have unique business requirements).</li>
</ol>
<h3>Different Approaches to Bulk Selling and Why We Chose the Method We Did</h3>
<p>There are a few different approaches for sharing stock among products or variations:</p>
<ol>
<li>A centralized stock page for all sharing products & variations<br />
There are plugins that provide a dedicated page for all the products & variations that are sharing stock, but the problem is that, it is overly complicated. When a store manager would like to make changes to a product, they would normally go to product edit page to make their changes. By adding another dashboard that they have to use to make changes, the process becomes very inefficient and inconvenient.</li>
<li>Using a common product attribute to share stock between products<br />
This solution sounds good at first, but when you have a large catalog (e.g. 100+ products), attributes often need to be reused, which this method does not support.</li>
<li>Using a variable product to manage shared stock<br />
This is our solution, and we believe that compared to the other shared stock solutions out there, it is the easiest solution to setup & manage by far.</li>
</ol>
<h3>It Works Well With</h3>
<ul>
<li><a href="https://woocommerce.com/products/product-batch-expiration-tracking-for-woocommerce/">Product Batch & Expiration Tracking for WooCommerce</a>Variation Shared Inventory for WooCommerce is an inventory management system that allows a group of variations to share a single quantity.</li>
</ul>
<h3>Requirements</h3>
<p>Minimum PHP version: 7.0</p>
<h3 class="p-rich_text_section">Get started</h3>
<ul class="p-rich_text_list p-rich_text_list__bullet" data-stringify-type="unordered-list" data-indent="0">
<li>Purchase this extension</li>
<li>Download, install, and activate the extension, in your WooCommerce store</li>
<li>Review our <a href="https://woocommerce.com/document/variation-shared-inventory-for-woocommerce/">documentation</a> for any additional information</li>
</ul>
<p> </p>

Variation Shared Inventory

<p>Variation Shared Inventory for WooCommerce is an inventory management system that allows a group of variations to share a single quantity.</p>

Flexi Custom Order Status vs Variation Shared Inventory