Every time a customer places an order in your WooCommerce store, someone has to get it into Xero. If that someone is you — copying line items, looking up contacts, checking tax amounts — Invoice Sync for Xero gives that time back.
The plugin connects your store directly to Xero over a secure OAuth2 connection. Orders become invoices automatically, with the contact matched by email, tax amounts passed from WooCommerce, complete line items, and the original order date used as the invoice date.
<h2>What gets synced to Xero</h2>
Every invoice created by the plugin includes:
<ul>
<li>Customer contact — matched by email address to an existing Xero contact, or created automatically. No duplicate contacts.</li>
<li>Product line items — every item in the order, with quantities, unit prices, and your configured account code</li>
<li>Shipping — as its own line item, with a separate tax type if needed</li>
<li>Fees — payment surcharges, handling fees, and any other WooCommerce fee items</li>
<li>Tax amounts — passed from WooCommerce to Xero to keep invoice totals aligned with the order.</li>
<li>Invoice date — set to the original WooCommerce order date, not today’s date</li>
<li>Currency — the WooCommerce order currency is passed to Xero, supporting multi-currency organisations</li>
<li>Payment record — optionally marks the Xero invoice as paid when the WooCommerce order is paid, against a bank or clearing account of your choice</li>
</ul>
<h2>Built for how real stores operate</h2>
<ul>
<li>Automatic sync — invoices are created when orders reach Processing or Completed status. No action needed.</li>
<li>Immediate sync — optionally create invoices the moment an order is placed, before payment is confirmed. Useful for BACS, bank transfer, and offline payment methods.</li>
<li>Manual send — push any order to Xero at any time using the Order Actions dropdown on the order edit screen. Works even with automatic sync disabled, and is perfect for backfilling older orders.</li>
<li>Failed sync safety — if a sync fails for any reason, the error is recorded as an order note. The customer’s checkout is never interrupted.</li>
<li>Contact updates — keep customer phone numbers and addresses in Xero current automatically on each order, or disable this to preserve manually managed contact data.</li>
</ul>
<h2>Tax that actually matches</h2>
Getting tax right between WooCommerce and Xero is notoriously difficult with other plugins. Invoice Sync takes a different approach: it reads the tax amounts WooCommerce calculated for each line item and passes those figures directly to Xero. This is designed to keep totals aligned and reduce “Includes adjustments to tax” warnings when WooCommerce tax settings are configured correctly.
The Xero tax type you configure (e.g. GST on Income, Tax on Sales) tells Xero how to categorise the tax for your P&L and tax return — it does not affect the invoice total.
<h2>Getting started</h2>
Setup takes around 10 minutes:
<ol>
<li>Create a free OAuth2 app at <a href="https://developer.xero.com/app/manage">developer.xero.com</a> to get your Client ID and Client Secret.</li>
<li>Go to WooCommerce → Settings → Xero Invoice Sync, enter your credentials, and click Connect to Xero.</li>
<li>On the Mapping tab, select your Sales Account Code and Tax Type.</li>
<li>Save. Done.</li>
</ol>
For a full step-by-step walkthrough with screenshots — including how to create your Xero app, a tax type reference table by region, and guidance on WooCommerce tax configuration — see the <a href="https://woocommerce.com/?post_type=documentation&p=18734006569312">complete documentation</a>.
<h2>Compatible with</h2>
<ul>
<li>WooCommerce 6.0 and later</li>
<li>WooCommerce Subscriptions — each renewal order syncs automatically</li>
<li>WooCommerce High Performance Order Storage (HPOS)</li>
<li>Multi-currency Xero organisations</li>
<li>All Xero regions (AU, NZ, UK, US, and others)</li>
</ul>
<h2>Requirements</h2>
<ul>
<li>An active Xero subscription — or a <a href="https://developer.xero.com">free Xero developer account</a> with a demo company for testing</li>
<li>Your WordPress site is accessible over HTTPS</li>
<li>WooCommerce tax rates configured (required for correct tax amounts to flow to Xero)</li>
</ul>

Invoice Sync for Xero

<div>
<div>Stop entering WooCommerce orders into Xero by hand. Invoice Sync creates accurate Xero invoices automatically — correct tax, contacts, and payments every time.</div>
</div>

<div class="woo-sc-box alert">
Product import functionality now available!
</div>
Integrate your WooCommerce store with Oracle NetSuite ERP to eliminate manual data entry and streamline your workflow. Enjoy real-time, bi-directional synchronization of Orders, Inventory, Prices, Customers, and Refunds. Features include seamless Product Imports from NetSuite to Woo, B2B Company account syncing, automatic Fulfillment tracking, and advanced Conditional Field Mapping without any code. Fully optimized for WooCommerce HPOS and secured via Token-Based Authentication.
<h3 data-path-to-node="11">Key Benefits</h3>
<ul data-path-to-node="12">
<li>
Eliminate Manual Entry: Automate the flow of data between WooCommerce and NetSuite, saving hours of manual admin work and preventing costly human errors.
</li>
<li>
Scale with Confidence: Enterprise-grade architecture capable of handling high-volume order flows. Fully compatible with WooCommerce HPOS (High-Performance Order Storage).
</li>
<li>
Effortless Field Mappings: Map standard and custom fields easily using our advanced Conditional Mapping engine.
</li>
<li>
B2B & B2C Ready: Seamlessly sync shoppers as individual retail customers or as B2B Company entities.
</li>
</ul>
<h3 data-path-to-node="14">Core Features</h3>
<h4 data-path-to-node="15">Comprehensive Order & Refund Sync</h4>
<ul data-path-to-node="16">
<li>
Flexible Order Sync: Automatically send WooCommerce orders to NetSuite as Sales Orders, Cash Sales, Invoices, or Customer Deposits.
</li>
<li>
Tax, Coupon & Discount Mapping: Accurate synchronization of complex order totals, including shipping lines, specific locations, and tax codes.
</li>
<li>
Two-Way Refund Sync: Refund a customer in WooCommerce to automatically create a Return Authorization in NetSuite, or sync refunds from NetSuite directly back to WooCommerce.
</li>
</ul>
<h4 data-path-to-node="17">Smart Inventory & Price Management</h4>
<ul data-path-to-node="18">
<li>
Multi-Location Inventory: Fetch and merge inventory counts from “All Locations”, a “Default Location”, or “Selected Locations” in NetSuite.
</li>
<li>
Real-Time & Scheduled Sync: Run background cron jobs (Hourly, Twice Daily, Daily) or trigger one-click manual syncs.
</li>
<li>
Price Level Sync: Automatically pull product prices from designated NetSuite Price Levels to keep WooCommerce pricing highly accurate.
</li>
<li>
Flexible SKU Matching: Match products using Item ID, UPC Code, Display Name, Vendor Code, or custom NetSuite field IDs.
</li>
</ul>
<h4 data-path-to-node="19">Customer Sync & Imports (B2B Supported)</h4>
<ul data-path-to-node="20">
<li>
Two-Way Customer Sync: Sync WooCommerce registrations and guest checkouts directly to NetSuite.
</li>
<li>
B2B Company Sync: Send shoppers to NetSuite as “Company” entities if they provide a company name at checkout—perfect for wholesale and B2B merchants.
</li>
<li>
Customer Imports: Easily import your existing NetSuite customer base into WooCommerce as WordPress users, mapping their billing/shipping addresses and generating passwords automatically.
</li>
</ul>
<h4 data-path-to-node="21">Product Import (NetSuite → WooCommerce)</h4>
<ul data-path-to-node="22">
<li>
Zero Manual Setup: Automatically pull products from NetSuite into WooCommerce over REST Web Services.
</li>
<li>
Rich Data Sync: Import Item Titles, Descriptions, Dimensions, Weights, Prices, and standard/custom fields.
</li>
<li>
Image & Gallery Support: Automatically download and attach NetSuite product images to WooCommerce listings. (Intelligently skips re-downloading unless the source image changes).
</li>
</ul>
<h4 data-path-to-node="23">Fulfillment & Shipment Tracking</h4>
<ul data-path-to-node="24">
<li>
Automated Order Completion: Pull fulfillment data from NetSuite and automatically mark WooCommerce orders as “Completed”.
</li>
<li>
Tracking Emails: Automatically send customers an email containing their Tracking Number, Shipping Carrier, and Pickup Date pulled directly from NetSuite.
</li>
</ul>
<h4 data-path-to-node="25">Advanced Conditional Field Mapping (No Code Required)</h4>
Don’t let complex business logic slow you down. Our visual mapping engine allows you to push extra values to NetSuite effortlessly:
<ul data-path-to-node="27">
<li>
Condition-Based Mapping: Map data based on WooCommerce conditions (IS / IS NOT / CONTAINS).
</li>
<li>
Payment & Shipping Mapping: Assign specific NetSuite fields based on the chosen WooCommerce shipping method or payment gateway.
</li>
<li>
Custom Field Support: Map custom WooCommerce checkout fields directly to custom NetSuite internal IDs.
</li>
</ul>
<h3 data-path-to-node="29">Enterprise-Grade Security & Reliability</h3>
<ul data-path-to-node="30">
<li>
Token-Based Authentication (TBA): Uncompromised security using NetSuite’s latest TBA standards. Consumer secrets and tokens are heavily encrypted in your database.
</li>
<li>
Detailed API Logs: Total transparency. Review timestamps, requests, and exact NetSuite API responses directly in your WordPress admin dashboard.
</li>
<li>
Settings Import/Export: Easily migrate your integration configurations from a staging environment to your live production site.
</li>
</ul>
Our dedicated global support team is ready to assist you. From initial onboarding and configuration to troubleshooting custom environments, we are committed to making your NetSuite and WooCommerce systems communicate flawlessly.

NetSuite Integration

The enterprise-grade NetSuite ERP connector for automated WooCommerce operations with secure and real-time sync of order, inventory, products and customer data.

Invoice Sync for Xero vs NetSuite Integration