<p>Every time a customer places an order in your WooCommerce store, someone has to get it into Xero. If that someone is you — copying line items, looking up contacts, checking tax amounts — <strong>Invoice Sync for Xero</strong> gives that time back.</p>
<p>The plugin connects your store directly to Xero over a secure OAuth2 connection. Orders become invoices automatically, with the contact matched by email, tax amounts passed from WooCommerce, complete line items, and the original order date used as the invoice date.</p>
<h2>What gets synced to Xero</h2>
<p>Every invoice created by the plugin includes:</p>
<ul>
<li><strong>Customer contact</strong> — matched by email address to an existing Xero contact, or created automatically. No duplicate contacts.</li>
<li><strong>Product line items</strong> — every item in the order, with quantities, unit prices, and your configured account code</li>
<li><strong>Shipping</strong> — as its own line item, with a separate tax type if needed</li>
<li><strong>Fees</strong> — payment surcharges, handling fees, and any other WooCommerce fee items</li>
<li><strong>Tax amounts</strong> — passed from WooCommerce to Xero to keep invoice totals aligned with the order.</li>
<li><strong>Invoice date</strong> — set to the original WooCommerce order date, not today’s date</li>
<li><strong>Currency</strong> — the WooCommerce order currency is passed to Xero, supporting multi-currency organisations</li>
<li><strong>Payment record</strong> — optionally marks the Xero invoice as paid when the WooCommerce order is paid, against a bank or clearing account of your choice</li>
</ul>
<h2>Built for how real stores operate</h2>
<ul>
<li><strong>Automatic sync</strong> — invoices are created when orders reach Processing or Completed status. No action needed.</li>
<li><strong>Immediate sync</strong> — optionally create invoices the moment an order is placed, before payment is confirmed. Useful for BACS, bank transfer, and offline payment methods.</li>
<li><strong>Manual send</strong> — push any order to Xero at any time using the Order Actions dropdown on the order edit screen. Works even with automatic sync disabled, and is perfect for backfilling older orders.</li>
<li><strong>Failed sync safety</strong> — if a sync fails for any reason, the error is recorded as an order note. The customer’s checkout is never interrupted.</li>
<li><strong>Contact updates</strong> — keep customer phone numbers and addresses in Xero current automatically on each order, or disable this to preserve manually managed contact data.</li>
</ul>
<h2>Tax that actually matches</h2>
<p>Getting tax right between WooCommerce and Xero is notoriously difficult with other plugins. Invoice Sync takes a different approach: it reads the tax amounts WooCommerce calculated for each line item and passes those figures directly to Xero. This is designed to keep totals aligned and reduce “Includes adjustments to tax” warnings when WooCommerce tax settings are configured correctly.</p>
<p>The Xero tax type you configure (e.g. GST on Income, Tax on Sales) tells Xero how to categorise the tax for your P&L and tax return — it does not affect the invoice total.</p>
<h2>Getting started</h2>
<p>Setup takes around 10 minutes:</p>
<ol>
<li>Create a free OAuth2 app at <a href="https://developer.xero.com/app/manage">developer.xero.com</a> to get your Client ID and Client Secret.</li>
<li>Go to <strong>WooCommerce → Settings → Xero Invoice Sync</strong>, enter your credentials, and click <strong>Connect to Xero</strong>.</li>
<li>On the <strong>Mapping</strong> tab, select your Sales Account Code and Tax Type.</li>
<li>Save. Done.</li>
</ol>
<p>For a full step-by-step walkthrough with screenshots — including how to create your Xero app, a tax type reference table by region, and guidance on WooCommerce tax configuration — see the <a href="https://woocommerce.com/?post_type=documentation&p=18734006569312">complete documentation</a>.</p>
<h2>Compatible with</h2>
<ul>
<li>WooCommerce 6.0 and later</li>
<li>WooCommerce Subscriptions — each renewal order syncs automatically</li>
<li>WooCommerce High Performance Order Storage (HPOS)</li>
<li>Multi-currency Xero organisations</li>
<li>All Xero regions (AU, NZ, UK, US, and others)</li>
</ul>
<h2>Requirements</h2>
<ul>
<li>An active Xero subscription — or a <a href="https://developer.xero.com">free Xero developer account</a> with a demo company for testing</li>
<li>Your WordPress site is accessible over HTTPS</li>
<li>WooCommerce tax rates configured (required for correct tax amounts to flow to Xero)</li>
</ul>

Invoice Sync for Xero

<div>
<div>Stop entering WooCommerce orders into Xero by hand. Invoice Sync creates accurate Xero invoices automatically — correct tax, contacts, and payments every time.</div>
</div>

<ul class="wccom-tick-list-primary">
<li><strong>Create a marketplace that can sell anything.</strong><br />
From physical, hand-made products to digital downloads like photographs, themes, fonts, audio or video and even time-based bookings with our integration with WooCommerce Bookings.</li>
<li><strong>Continue selling your own products.</strong><br />
Display vendor products for sale right alongside your own products.</li>
<li><strong>Set vendor-specific commission rates.</strong><br />
Incentivize new vendors to join your marketplace or reward loyal or high earnings with vendor-specific commission rates – while still setting a separate base commission rate across your marketplace.</li>
<li><strong>Reduce your admin.</strong><br />
Allow vendors to manage their own products.</li>
<li><strong>Don’t pay commissions on orders that are not completed.</strong><br />
Set commissions only to be assigned to vendors once the order is completed.</li>
<li><strong>Stay on top of your marketplace with sales reports.</strong><br />
Get an overall view of vendor sales, commissions, and monthly earnings by vendor.</li>
<li><strong>Delay commission payments to account for returns.</strong><br />
Use PayPal Payouts to delay commission payments in case of returns on physical products.</li>
</ul>
<hr class="wccom-product-heading__hr" />
<h2>Turn your store into a multi-vendor marketplace</h2>
<p>Do you have an existing site and loyal community and would like to find ways to <strong>diversify your revenue</strong>? Or would you like to start an eCommerce business without investing in creating your product line? With <strong>Product Vendors for WooCommerce</strong> you can <strong>instantly</strong> turn a Woo store into a marketplace with multiple vendors, products and payout settings.</p>
<p>Allow multiple vendors to sell via your site and, in return, take a commission on sales to cover the costs of managing the site while you focus your efforts on building a community.</p>
<hr class="wccom-product-heading__hr" />
<h2>Product Vendors caters for both vendors and marketplace owners with specific features that ensure:</h2>
<p><strong>Vendors</strong> can:</p>
<ul class="wccom-tick-list">
<li>control their public profile</li>
<li>manage their products and edit per-product shipping rules themselves</li>
<li>add private notes to orders or notes to customers (e.g. tracking numbers)</li>
<li>view their orders and reports on sales performance</li>
<li>sell physical and/or digital products as well as time-based bookings</li>
<li>receive commission payouts</li>
</ul>
<p><strong>Marketplace owners</strong> can:</p>
<ul class="wccom-tick-list">
<li>accept and approve applications from potential vendors</li>
<li>set up one or more vendor admins to manage vendor’s information</li>
<li>set up each vendor’s commission and payout schedule</li>
<li>integrate with <a href="https://woocommerce.com/products/woocommerce-bookings/">WooCommerce Bookings</a> to allow vendors to sell time-based bookings</li>
<li>display a vendor rating composed of the ratings of all of the products they sell</li>
<li>set products to need approval before being added to the store on a per-vendor basis</li>
<li>enable commissions on sales to be a set amount or a percentage and set this individually, per-vendor, per-product, or per-store</li>
<li>make payments to vendors instantly, manually, weekly, bi-weekly or monthly</li>
</ul>
<div class="woo-sc-hr"></div>
<div class="twocol-one">
<h3>Vendor registration form</h3>
<p><img class="alignnone size-full wp-image-1506416" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Registration@2x.jpg" alt="Product-Vendor-Registration@2x" width="620" height="236" /><br />
Vendors can register and/or apply by filling out a registration form expressing their interest in selling on your store and they can be accepted and approved on a per application basis.</p>
<h3>Send approval emails to vendors</h3>
<p><img class="alignnone size-full wp-image-1506413" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Emails@2x.jpg" alt="Product-Vendor-Emails@2x" width="620" height="236" /><br />
You can now notify potential vendors when their application has been approved with an email sent directly to their inbox.</p>
<h3>Multiple vendor settings</h3>
<p><img class="alignnone size-full wp-image-1506417" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Roles@2x.jpg" alt="Product-Vendor-Roles@2x" width="620" height="236" /><br />
Choose from multiple Vendor role settings including Vendor Admin (has access to all vendor settings) and Vendor Manager (limited access, can’t see sales tax or other settings).</p>
<h3>Feature rich vendor management</h3>
<p><img class="alignnone size-full wp-image-1506419" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Vendors@2x.jpg" alt="Product-Vendor-Vendors@2x" width="620" height="236" /><br />
Set up one or more WooCommerce users to manage the vendor’s information including profile, email address and logo.</p>
</div>
<div class="twocol-one last">
<h3>Intuitive Commission List Management</h3>
<p><img class="alignnone size-full wp-image-1506412" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Commission@2x.jpg" alt="Product-Vendor-Commission@2x" width="620" height="236" /><br />
Commissions on sales can be a set amount (ex. $5 on every purchase) or a percentage (ex. 25% of each sale) — you can set this individually per-vendor, per-product, or per-store.</p>
<h3>Manage orders, shipments, and customer notes</h3>
<p><img class="alignnone size-full wp-image-1506418" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Shipping@2x.jpg" alt="Product-Vendor-Shipping@2x" width="620" height="236" /><br />
Product vendors have built in Per Product Shipping and the ability to add private notes or notes to customers (e.g. tracking numbers).</p>
<h3>Selectively show vendor information</h3>
<p><img class="alignnone size-full wp-image-1506415" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Profiles@2x.jpg" alt="Product-Vendor-Profiles@2x" width="620" height="236" /><br />
Turn your store into a real marketplace by selectively showing each vendor’s, name per product, overall rating, profile photo and profile information.</p>
<h4>Manage payout settings</h4>
<p><img class="alignnone size-full wp-image-1506414" src="https://woocommerce.com/wp-content/uploads/2016/02/Product-Vendor-Payouts@2x.jpg" alt="Product-Vendor-Payouts@2x" width="620" height="236" /><br />
Payments to vendors can be made, instantly (this is a per-vendor setting only and uses PayPal Payouts*), manually, weekly, bi-weekly and monthly.<br />
<em>* subject to approval by PayPal</em></p>
</div>

Product Vendors

<p>Turn your store into a multi-vendor marketplace</p>

Invoice Sync for Xero vs Product Vendors