<h2>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles</h2>
<p>Managing orders manually can be time-consuming and prone to errors, especially when dealing with different customer types, payment delays, or high-volume sales. Unapproved or unpaid orders can slow down your workflow.</p>
<p>Order Approval System gives you complete control over how orders are approved in your store. With this extension, you can create customizable rules to manage approvals based on payment status, user roles, and product details. Whether you want to auto-approve certain orders, require manual approval, or set payment deadlines, this plugin ensures a smooth and organized order management process.</p>
<h2>Features</h2>
<ul class="wccom-tick-list-primary">
<li>Order approval based on different conditions.</li>
<li>Set a payment window for orders, with automatic cancellation if unpaid.</li>
<li>Create multiple order approval rules.</li>
<li>Flexible approval workflows: pay first, approve first, or auto-approve.</li>
<li>Apply rules to specific user roles.</li>
<li>Assign rules to individual products, categories, or tags.</li>
<li>Include or exclude products, categories, or tags in rules.</li>
<li>Automate order approvals to save time and reduce errors.</li>
</ul>
<h2>Payment within allowed days</h2>
<p>Set the number of days allowed for payment for each order. If a customer does not complete payment within the specified period, the order will be automatically cancelled. This feature helps prevent unpaid orders from cluttering your system.</p>
<p><img class="size-medium wp-image-18734005984473" src="https://woocommerce.com/wp-content/uploads/2025/11/Payment-Within-Allowed-Days.png?w=896" alt="Payment Within Allowed Days" width="896" height="196" /></p>
<h2>Flexible approval workflows</h2>
<p>Take full control over your order management by choosing how each order is processed, with multiple flexible workflow options to suit different payment and approval scenarios:</p>
<ul>
<li><b>Pay and Wait for Approval</b>: Customers pay first, and orders require manual approval.</li>
<li><b>Wait for Approval and Pay</b>: Orders must be approved before customers can complete payment.</li>
<li><b>Auto Approve Orders</b>: Automatically approve selected orders, eliminating manual intervention.</li>
</ul>
<p><img class="alignnone size-medium wp-image-18734005984483" src="https://woocommerce.com/wp-content/uploads/2025/11/Flexible-Approval-Workflows.png?w=861" alt="Flexible Approval Workflows" width="861" height="240" /></p>
<h2>Auto-approve orders</h2>
<p>Reduce manual work by automating order approvals for selected scenarios. Auto approval ensures that trusted or low-risk orders are processed quickly, improving efficiency and customer satisfaction.</p>
<p><img class="alignnone size-medium wp-image-18734005984488" src="https://woocommerce.com/wp-content/uploads/2025/11/Auto-Approve-Orders.png?w=863" alt="Auto Approve Orders" width="863" height="254" /></p>
<h2>Create rules based on user role</h2>
<p>Apply approval rules to specific user roles. This feature allows store owners to have different approval processes for wholesale, retail, or VIP customers. If no roles are selected, the rules apply to all customers.</p>
<p><img class="alignnone size-medium wp-image-18734005984489" src="https://woocommerce.com/wp-content/uploads/2025/11/Create-Rules-Based-on-User-Role.png?w=865" alt="Create Rules Based on User Role" width="865" height="127" /></p>
<h2>Assign rules to product, category, and tag</h2>
<p>Easily assign order approval rules to specific products, categories, or tags to tailor your workflow to your store’s needs. This feature allows you to determine exactly which items require approval, giving you full control over your inventory management.</p>
<p><img class="alignnone size-medium wp-image-18734005984491" src="https://woocommerce.com/wp-content/uploads/2025/11/Assign-Rules-to-Product-Category-and-Tag.png?w=886" alt="Assign Rules to Product, Category, and Tag" width="886" height="304" /></p>

Order Approval System

<p>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles.</p>

<h2 class="wp-block-heading"></h2>
<ul class="wccom-tick-list-primary">
<li><span style="font-weight: 400">Deliver accurate and impactful messages to customers with customized order note emails.📧</span></li>
<li style="font-weight: 400"><span style="font-weight: 400">Proactively inform customers regarding their order status and delivery.  🚚</span></li>
<li><span style="font-weight: 400">Display advanced order notes on customers’ front end effortlessly. 🖥️</span></li>
<li><span style="font-weight: 400">Compatible with WooCommerce Print Invoices and Packing Lists. 📄</span></li>
</ul>
<hr class="wccom-product-heading__hr" />
<p><span style="font-weight: 400">Advanced Order Notes for WooCommerce allows small, medium-sized, and large businesses to improve customer communication, interaction, and relationships all in one place. 💬</span></p>
<p><span style="font-weight: 400">This impactful add-on lets businesses develop customer loyalty and trust, retaining and expanding customer bases. Through Advanced Order Notes for WooCommerce, businesses can inform customers about order status and delivery by providing timely email updates, enhancing customer experience and satisfaction. 👍</span></p>
<h2><span style="font-size: 26px"><strong>Advanced Order Notes for WooCommerce Features ✨</strong></span></h2>
<p><span style="font-weight: 400">Advanced Order Notes for is handy when businesses want to comprehensively enhance custom WooCommerce er communications and experiences.</span></p>
<h3 style="font-size: 20px"><b>Send Customized Emails to Customers</b></h3>
<p><span style="font-weight: 400">Advanced Order Notes for WooCommerce enables businesses to keep target audiences engaged and informed with timely email updates about order status and delivery, proactively reducing order queries. 📬</span></p>
<p><img class="aligncenter wp-image-18734003918091 size-full" src="https://woocommerce.com/wp-content/uploads/2024/05/Timely-Send-Customized-Emails-to-Customers.webp" alt="Timely Send Customized Emails to Customers Feature" width="1793" height="1101" /></p>
<h3 style="font-size: 20px"><b>Deliver Enhanced Customer Experience</b></h3>
<p><span style="font-weight: 400">Smartly display advanced order notes on customers’ front-end My Account Page in the respective order details. Build impactful relationships with current and prospective customers. 🛍️</span></p>
<p><img class="aligncenter wp-image-18734003918095 size-full" src="https://woocommerce.com/wp-content/uploads/2024/05/Deliver-Enhanced-Customer-Experience.webp" alt="Deliver Enhanced Customer Experience Feature" width="1793" height="1101" /></p>
<h3 style="font-size: 20px"><b>Compatibility with WooCommerce Print Invoices and Packing Lists</b></h3>
<p><span style="font-weight: 400">Advanced Order Notes for WooCommerce supports the </span><a href="https://woocommerce.com/products/print-invoices-packing-lists/"><span style="font-weight: 400">WooCommerce Print Invoices and Packing Lists</span></a><span style="font-weight: 400"> plugin. Thus, you can incorporate and display advanced order notes on customers’ PDF/ packing slips. Customers can instantly view the advanced order notes on their PDF/packing slips. 📑</span></p>
<p><img class="aligncenter wp-image-18734003918097 size-full" src="https://woocommerce.com/wp-content/uploads/2024/05/Display-Advanced-Order-Notes-on-Customers-PDF-Packing-Slips.webp" alt="Display Advanced Order Notes on Customers PDF Packing Slips Feature" width="1793" height="1101" /></p>
<h3 style="font-size: 20px"><b>Professional PDF Notes </b></h3>
<p><span style="font-weight: 400">Advanced Order Notes for WooCommerce helps small and large businesses create professional yet engaging PDF order notes using custom headers. Simplify order communication with potential and current customers effectively.</span><span style="font-weight: 400"> 📝</span></p>
<p><img class="aligncenter wp-image-18734003918098 size-full" src="https://woocommerce.com/wp-content/uploads/2024/05/Create-Professional-PDF-Order-Notes-Using-Custom-Headers.webp" alt="Create Professional PDF Order Notes Using Custom Headers Feature" width="1793" height="1101" /></p>
<h2><span style="font-size: 26px"><strong><b>Why Should You Use Advanced Order Notes for WooCommerce? 🤔</b></strong></span></h2>
<p><b>Versatility:</b> <span style="font-weight: 400">Advanced Order Notes for WooCommerce supports small, medium-sized, and large businesses, allowing them to cater to varied customer bases.💡</span></p>
<p><b>Improved Communication:</b> <span style="font-weight: 400">Deliver accurate, detailed, and clear information to customers, decreasing order queries and simultaneously improving customer satisfaction.🌟</span></p>
<p><b>Simplified Operations:</b> <span style="font-weight: 400">Enhance order management and simplify customer communication, efficiently utilizing resources and time.📈</span></p>
<p><b>Customization:</b> <span style="font-weight: 400">Use custom notes to develop highly customized and results-driven PDF order notes.🎨</span></p>
<h2><span style="font-size: 26px"><b>How to Get Started 🚀</b></span></h2>
<ul>
<li style="font-weight: 400"><span style="font-weight: 400">Buy Advanced Order Notes for WooCommerce.</span></li>
<li style="font-weight: 400"><span style="font-weight: 400">Download and install the extension. You can find the installation guide here.</span></li>
<li style="font-weight: 400"><span style="font-weight: 400">Activate, set up, and configure the extension.</span></li>
</ul>
<p><span style="font-weight: 400">Read the <a href="https://woocommerce.com/document/advanced-order-notes-for-woocommerce/">technical documentation</a> to set up Advanced Order Notes for WooCommerce on your website.</span></p>

Advanced Order Notes

<p><b>With Advanced Order Notes for WooCommerce, you can improve customer relationships, trust, and loyalty. Custom notes also enhance communication and streamline order management. 📈</b></p>

Order Approval System vs Advanced Order Notes