<h2>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles</h2>
<p>Managing orders manually can be time-consuming and prone to errors, especially when dealing with different customer types, payment delays, or high-volume sales. Unapproved or unpaid orders can slow down your workflow.</p>
<p>Order Approval System gives you complete control over how orders are approved in your store. With this extension, you can create customizable rules to manage approvals based on payment status, user roles, and product details. Whether you want to auto-approve certain orders, require manual approval, or set payment deadlines, this plugin ensures a smooth and organized order management process.</p>
<h2>Features</h2>
<ul class="wccom-tick-list-primary">
<li>Order approval based on different conditions.</li>
<li>Set a payment window for orders, with automatic cancellation if unpaid.</li>
<li>Create multiple order approval rules.</li>
<li>Flexible approval workflows: pay first, approve first, or auto-approve.</li>
<li>Apply rules to specific user roles.</li>
<li>Assign rules to individual products, categories, or tags.</li>
<li>Include or exclude products, categories, or tags in rules.</li>
<li>Automate order approvals to save time and reduce errors.</li>
</ul>
<h2>Payment within allowed days</h2>
<p>Set the number of days allowed for payment for each order. If a customer does not complete payment within the specified period, the order will be automatically cancelled. This feature helps prevent unpaid orders from cluttering your system.</p>
<p><img class="size-medium wp-image-18734005984473" src="https://woocommerce.com/wp-content/uploads/2025/11/Payment-Within-Allowed-Days.png?w=896" alt="Payment Within Allowed Days" width="896" height="196" /></p>
<h2>Flexible approval workflows</h2>
<p>Take full control over your order management by choosing how each order is processed, with multiple flexible workflow options to suit different payment and approval scenarios:</p>
<ul>
<li><b>Pay and Wait for Approval</b>: Customers pay first, and orders require manual approval.</li>
<li><b>Wait for Approval and Pay</b>: Orders must be approved before customers can complete payment.</li>
<li><b>Auto Approve Orders</b>: Automatically approve selected orders, eliminating manual intervention.</li>
</ul>
<p><img class="alignnone size-medium wp-image-18734005984483" src="https://woocommerce.com/wp-content/uploads/2025/11/Flexible-Approval-Workflows.png?w=861" alt="Flexible Approval Workflows" width="861" height="240" /></p>
<h2>Auto-approve orders</h2>
<p>Reduce manual work by automating order approvals for selected scenarios. Auto approval ensures that trusted or low-risk orders are processed quickly, improving efficiency and customer satisfaction.</p>
<p><img class="alignnone size-medium wp-image-18734005984488" src="https://woocommerce.com/wp-content/uploads/2025/11/Auto-Approve-Orders.png?w=863" alt="Auto Approve Orders" width="863" height="254" /></p>
<h2>Create rules based on user role</h2>
<p>Apply approval rules to specific user roles. This feature allows store owners to have different approval processes for wholesale, retail, or VIP customers. If no roles are selected, the rules apply to all customers.</p>
<p><img class="alignnone size-medium wp-image-18734005984489" src="https://woocommerce.com/wp-content/uploads/2025/11/Create-Rules-Based-on-User-Role.png?w=865" alt="Create Rules Based on User Role" width="865" height="127" /></p>
<h2>Assign rules to product, category, and tag</h2>
<p>Easily assign order approval rules to specific products, categories, or tags to tailor your workflow to your store’s needs. This feature allows you to determine exactly which items require approval, giving you full control over your inventory management.</p>
<p><img class="alignnone size-medium wp-image-18734005984491" src="https://woocommerce.com/wp-content/uploads/2025/11/Assign-Rules-to-Product-Category-and-Tag.png?w=886" alt="Assign Rules to Product, Category, and Tag" width="886" height="304" /></p>

Order Approval System

<p>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles.</p>

<h2 style="text-align: center"><strong>Add Custom Fields to Registration, Checkout and My Account Page</strong></h2>
<p>Add unlimited extra fields and choose to display them on Registration form, My Account and Checkout pages to collect additional information about your customers and their orders. Supports text, dropdown, checkbox and 16 other field types to collect any information.</p>
<p>Custom Fields for WooCommerce extension allows you to add dependable (conditional) fields to keep your registration and checkout form clean by displaying fields only when needed. You can also choose to display fields based on user roles. For example, you might want to display VAT field to wholesaler and other B2B user roles only and keep it hidden for general customers.</p>
<p>Using the 15 pre-defined positions, you can add custom fields almost anywhere on checkout page. Customize default shipping and billing fields label. Disable specific shipping and billing fields based on user roles.</p>
<p>This extension facilitates B2B registrations by allowing you to display a user roles dropdown on the Registration form to let customers select the relevant user roles during registration. You can manually validate and approve new user registrations based on the selected user roles.</p>
<h2><strong>Features</strong></h2>
<ul>
<li>Add custom fields to Registration form and Checkout page</li>
<li>Supports 19 field types, including dropdown, checkbox, multi-select, and more</li>
<li>Dedicated VAT field with validation</li>
<li>Add checkout field price in fixed or percentage amount</li>
<li class="changelog-entry-type entry-type__new" title="new" aria-label="new" data-type="n"><span class="wccom-product-changelog-modal__content">Option to add different fee for each field option</span></li>
<li>Add conditional/dependent custom fields</li>
<li class="changelog-entry-type entry-type__new" title="new" aria-label="new" data-type="n"><span class="wccom-product-changelog-modal__content">Multi-level fields dependability to collect complex information</span></li>
<li>Display fields based on user roles</li>
<li>15 pre-defined positions to add fields on Checkout page</li>
<li class="changelog-entry-type entry-type__new" title="new" aria-label="new" data-type="n"><span class="wccom-product-changelog-modal__content">Show fields on checkout when specific product, category or product tag is in cart</span></li>
<li>Choose to display field data on the My Account, Order Details pages and order emails</li>
<li>Option to make fields un-editable from the My Account page</li>
<li>Make fields optional or mandatory</li>
<li>Customize field description, placeholders, and add custom CSS</li>
<li>Sort fields as needed</li>
<li>Enable specific default billing fields on the Registration form (name, address, number, and other)</li>
<li>Customize the labels of default billing and shipping fields</li>
<li>Show or hide custom, default billing, and shipping fields based on user roles including guest users</li>
<li>Supports B2B registration
<ul>
<li>Display user roles dropdown on the Registration form</li>
<li>Option to manually validate new user registration based on user roles</li>
</ul>
</li>
<li>Customize account validation messages and email notifications sent for account pending, approved, and disapproved statuses</li>
</ul>
<h2><strong>Create multiple custom fields</strong></h2>
<p>You can create multiple custom fields and display them on the <strong>Checkout, Registration, and My Account</strong> pages.</p>
<p><img class="alignnone size-full wp-image-8591854" src="https://woocommerce.com/wp-content/uploads/2021/09/Creating-multiple-fields-1.png" alt="" width="980" height="493" /></p>
<p><strong>While creating new custom fields, you can customize the following options.</strong></p>
<ul>
<li>Add field title</li>
<li>Select field type and add options</li>
<li>Add field or option prices</li>
<li>Choose to add price in fixed or percentage amount of order</li>
<li>Make field required</li>
<li>Make field non-editable from the My Account page</li>
<li>Show fields on order detail pages and in order emails</li>
<li>Choose field width (full or half)</li>
<li>Add field placeholders and descriptions</li>
<li>Option to add custom CSS for field</li>
<li>Option to make fields dependent on chosen user roles (if the field is for all users, do not select any roles)</li>
<li>Choose to display the field on one or all these pages: <strong>Registration, Checkout, and My Account</strong></li>
<li>Assign field to specific products, categories and tags</li>
<li>Choose from 15 available Checkout positions</li>
</ul>
<p><img class="alignnone size-full wp-image-18734002169638" src="https://woocommerce.com/wp-content/uploads/2021/09/Custom-Fields-Adding-new.jpg" alt="" width="980" height="1590" /></p>
<h2><strong>Supports 19 field types</strong></h2>
<p>You can choose from 19 field types to collect different types of information and display notices.</p>
<ul>
<li>Text</li>
<li>Text area</li>
<li>Email</li>
<li>Select box (Dropdown)</li>
<li>Multi-select box</li>
<li>Checkbox</li>
<li>Multi-checkbox</li>
<li>Radio button</li>
<li>Number</li>
<li>Password (accept secret input)</li>
<li>File upload (limit file types and size)</li>
<li>Color picker</li>
<li>Date picker (calendar)</li>
<li>Time picker</li>
<li>Google ReCAPTCHA</li>
<li>Heading</li>
<li>Message</li>
<li>VAT with validation</li>
<li>Description (message display only)</li>
</ul>
<h2><strong>Make fields </strong>dependable</h2>
<p>You can make fields dependent on other fields to keep your Registration and Checkout pages clean and display fields only when needed.</p>
<p>For example, you can create an Account Type dropdown field and add two options: Company and Individual. You can add VAT fields and make them dependent on the selection of Company. It will ensure that the VAT fields only appear when the Company option is selected from the Account Type field</p>
<p><img class="alignnone wp-image-8592033 size-large" src="https://woocommerce.com/wp-content/uploads/2021/09/Dependable-field-yes.jpg?w=650" alt="" width="650" height="311" /></p>
<p>This is how the dependent fields appear to customers.</p>
<p><img class="alignnone size-full wp-image-8591954" src="https://woocommerce.com/wp-content/uploads/2021/09/Gif-Dependable-fields.gif" alt="Dependable VAT field" width="980" height="280" /></p>
<h2><strong>Restrict fields by user roles</strong></h2>
<p>You can create fields dependent on specific user roles, and then the field will only appear for relevant customers. For example, you can create a VAT field, and it will only display to wholesale users at Checkout.</p>
<p><img class="alignnone size-medium wp-image-8656004" src="https://woocommerce.com/wp-content/uploads/2021/09/Checkout-Fields-Dependable-to-User-Roles.png?w=620" alt="" width="620" height="427" /></p>
<p><strong>On the user Registration form</strong>, once a user selects a user role from the user-role dropdown, any dependent fields they need to complete will appear.</p>
<p><img class="alignnone size-full" src="https://woocommerce.com/wp-content/uploads/2019/10/Fields-Dependable-to-Roles.gif" width="834" height="731" /></p>
<h2>Add custom field price:</h2>
<p>While adding a new checkout field, you can choose to keep it free or add a field price. You can add price in fixed or percentage of the order amount. Ability to add price for each field too in case of dropdown, radio-button, checkbox and more.</p>
<p><img class="alignnone size-full wp-image-18734002169686" src="https://woocommerce.com/wp-content/uploads/2021/09/Field-Pricing.jpg" alt="" width="980" height="506" /></p>
<h2>Assign fields to specific products:</h2>
<p>When you are adding checkout fields, you can attach it to specific products, categories and product tags. The field will only display on checkout page when any of the selected product is in cart.</p>
<h2><strong>Checkout field positions</strong></h2>
<p>You can choose from 15 field positions to add fields almost anywhere on your Checkout page.</p>
<ul>
<li>Before or after Customer Details</li>
<li>Before or after the Billing Form</li>
<li>Before or after the Shipping Form</li>
<li>Before the Order Review heading</li>
<li>Before or after the Order Review</li>
<li>Before or after the Order Notes</li>
<li>Before or after the Terms and Conditions</li>
<li>Before or after the Order Submit Button</li>
</ul>
<h2><strong>Manage default billing and shipping fields</strong></h2>
<p>This extension empowers you to add additional custom fields, and you can manage the labels and visibility of default billing and shipping fields.</p>
<p><strong>Show default fields on the Registration form</strong></p>
<p>With the WooCommerce Custom Fields extension, you can display default billing fields on the Registration form. You can choose to enable specific fields, edit their labels, and make them optional or mandatory.</p>
<p><img class="alignnone size-full wp-image-8592076" src="https://woocommerce.com/wp-content/uploads/2021/09/Enable-default-registration-fields.jpg" alt="" width="980" height="1121" /></p>
<p><strong>Change billing fields labels</strong></p>
<p>You can rename the billing and shipping field’s labels as per your requirements. For more details see <a href="https://woocommerce.com/document/custom-fields-for-woocommerce/#section-6">documentation</a>.</p>
<p><strong>Hide default billing and shipping fields</strong></p>
<p>You can show or hide default billing and shipping fields based on different user roles. This makes your checkout more personalized by showing only those fields relevant to each user role.</p>
<p><img class="alignnone size-full wp-image-8592037" src="https://woocommerce.com/wp-content/uploads/2021/09/Show-hide-default-fields-based-on-user-roles-1.png" alt="" width="980" height="1038" /></p>
<h2><strong>Display user-roles dropdown on the Registration form</strong></h2>
<p>The extension enables you to display the user roles dropdown on the Registration form. This feature is helpful for B2B customers and other special site visitors who need to fill out the additional necessary information in dependent custom fields. You can display all or only specific user roles in the dropdown for selection.</p>
<p><img class="alignnone size-full wp-image-8592044" src="https://woocommerce.com/wp-content/uploads/2021/09/User-Roles-dropdown-on-registration-page-1.png" alt="" width="980" height="445" /></p>
<h2><strong>Manually validate new user registrations</strong></h2>
<p>You can manually validate and approve new user registrations based on user roles. If the user roles dropdown is enabled, you can choose to manually validate selected user roles and set the rest to auto-approve.</p>
<p><img class="alignnone size-full wp-image-8592042" src="https://woocommerce.com/wp-content/uploads/2021/09/Approve-New-User-Registration-Settings-1.png" alt="" width="980" height="952" /></p>
<h2><strong>Manage fields data</strong></h2>
<p>While creating new fields you can choose to display custom fields data on the following pages.</p>
<ul>
<li>The Admin Order Detail page</li>
<li>My Account— Order detail page (Checkout fields data only)</li>
<li>My Account—Account details page (Registration fields data)</li>
<li>Customer Detail page (Admin area)</li>
<li>Order emails</li>
</ul>
<h3><strong>Requirements</strong></h3>
<p>Minimum PHP version: 5.2</p>

Custom Fields

<p>Simultaneously add custom fields to the Registration, My Account, and Checkout pages. <span style="font-weight: 400">Select from a range of 19 different field types.</span></p>

Order Approval System vs Custom Fields