<h2>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles</h2>
<p>Managing orders manually can be time-consuming and prone to errors, especially when dealing with different customer types, payment delays, or high-volume sales. Unapproved or unpaid orders can slow down your workflow.</p>
<p>Order Approval System gives you complete control over how orders are approved in your store. With this extension, you can create customizable rules to manage approvals based on payment status, user roles, and product details. Whether you want to auto-approve certain orders, require manual approval, or set payment deadlines, this plugin ensures a smooth and organized order management process.</p>
<h2>Features</h2>
<ul class="wccom-tick-list-primary">
<li>Order approval based on different conditions.</li>
<li>Set a payment window for orders, with automatic cancellation if unpaid.</li>
<li>Create multiple order approval rules.</li>
<li>Flexible approval workflows: pay first, approve first, or auto-approve.</li>
<li>Apply rules to specific user roles.</li>
<li>Assign rules to individual products, categories, or tags.</li>
<li>Include or exclude products, categories, or tags in rules.</li>
<li>Automate order approvals to save time and reduce errors.</li>
</ul>
<h2>Payment within allowed days</h2>
<p>Set the number of days allowed for payment for each order. If a customer does not complete payment within the specified period, the order will be automatically cancelled. This feature helps prevent unpaid orders from cluttering your system.</p>
<p><img class="size-medium wp-image-18734005984473" src="https://woocommerce.com/wp-content/uploads/2025/11/Payment-Within-Allowed-Days.png?w=896" alt="Payment Within Allowed Days" width="896" height="196" /></p>
<h2>Flexible approval workflows</h2>
<p>Take full control over your order management by choosing how each order is processed, with multiple flexible workflow options to suit different payment and approval scenarios:</p>
<ul>
<li><b>Pay and Wait for Approval</b>: Customers pay first, and orders require manual approval.</li>
<li><b>Wait for Approval and Pay</b>: Orders must be approved before customers can complete payment.</li>
<li><b>Auto Approve Orders</b>: Automatically approve selected orders, eliminating manual intervention.</li>
</ul>
<p><img class="alignnone size-medium wp-image-18734005984483" src="https://woocommerce.com/wp-content/uploads/2025/11/Flexible-Approval-Workflows.png?w=861" alt="Flexible Approval Workflows" width="861" height="240" /></p>
<h2>Auto-approve orders</h2>
<p>Reduce manual work by automating order approvals for selected scenarios. Auto approval ensures that trusted or low-risk orders are processed quickly, improving efficiency and customer satisfaction.</p>
<p><img class="alignnone size-medium wp-image-18734005984488" src="https://woocommerce.com/wp-content/uploads/2025/11/Auto-Approve-Orders.png?w=863" alt="Auto Approve Orders" width="863" height="254" /></p>
<h2>Create rules based on user role</h2>
<p>Apply approval rules to specific user roles. This feature allows store owners to have different approval processes for wholesale, retail, or VIP customers. If no roles are selected, the rules apply to all customers.</p>
<p><img class="alignnone size-medium wp-image-18734005984489" src="https://woocommerce.com/wp-content/uploads/2025/11/Create-Rules-Based-on-User-Role.png?w=865" alt="Create Rules Based on User Role" width="865" height="127" /></p>
<h2>Assign rules to product, category, and tag</h2>
<p>Easily assign order approval rules to specific products, categories, or tags to tailor your workflow to your store’s needs. This feature allows you to determine exactly which items require approval, giving you full control over your inventory management.</p>
<p><img class="alignnone size-medium wp-image-18734005984491" src="https://woocommerce.com/wp-content/uploads/2025/11/Assign-Rules-to-Product-Category-and-Tag.png?w=886" alt="Assign Rules to Product, Category, and Tag" width="886" height="304" /></p>

Order Approval System

<p>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles.</p>

<ul class="wccom-tick-list-primary">
<li><strong><strong>Ask customers to digitally sign their order on checkout page</strong></strong></li>
<li><strong><strong>Two signature options: Hand-draw & Text based</strong></strong></li>
<li><strong><strong>Customers can save their sign for future orders</strong></strong></li>
<li><strong><strong>Auto send order emails in PDF with customer’s signature</strong></strong></li>
<li><strong><strong>Make your store a single-product checkout shop</strong></strong></li>
<li><strong><strong>Enable order signature for specific products or categories</strong></strong></li>
<li><strong><strong>Save, Redo, Undo, and Reset buttons for signature</strong></strong></li>
<li><strong><strong>Sell specific products or categories on one-per-order basis</strong></strong></li>
<li><strong>Admin can do his signature and upload the company stamp image (New)</strong></li>
</ul>
<h2>Features Details:</h2>
<h3>Get Digital Order Signature from Customers</h3>
<p>WooCommerce digital order signature plugin extension allows you to obtain customers consent by asking to sign for the order during checkout.<img class="aligncenter size-full wp-image-18734006356285" src="https://woocommerce.com/wp-content/uploads/2024/11/get-signature-1.png" alt="woocommerce digital order signature plugin" width="980" height="444" /></p>
<h3>Hand-draw or Text Based Signature</h3>
<p>Customers can draw the sign on the checkout page with a mouse or write the text as their signatures.<img class="aligncenter size-full wp-image-18734006356292" src="https://woocommerce.com/wp-content/uploads/2024/11/2-options-1.png" alt="woocommerce digital order signature plugin" width="980" height="329" /></p>
<h3>Enables Various Buttons for Signature</h3>
<p>Customers have the option to undo, redo, or reset the signature before finalizing the order.<img class="aligncenter size-full wp-image-18734006356295" src="https://woocommerce.com/wp-content/uploads/2024/11/buttons-1.png" alt="woocommerce digital order signature plugin" width="980" height="366" /></p>
<h3>Signature Saving Feature for Enhanced UX</h3>
<p>Registered customers can save their signatures for future orders, eliminating the need to sign each time they make a purchase, which enhances the overall user experience. Additionally, this extension allows guest users to save their signature for the current session, providing convenience during their visit.</p>
<h3>Enable for Specific Products or Categories</h3>
<p>You can enable the order signature feature for all or specific products, as well as categories.<img class="aligncenter size-full wp-image-18734006356298" src="https://woocommerce.com/wp-content/uploads/2024/11/specific-products-1.png" alt="woocommerce digital order signature plugin" width="980" height="259" /></p>
<h3>Enable Signature Option for User Roles</h3>
<p>WooCommerce digital order signature allows you enable signature option for specific user roles.<img class="aligncenter size-full wp-image-18734006356300" src="https://woocommerce.com/wp-content/uploads/2024/11/user-roles-1.png" alt="woocommerce digital order signature plugin" width="980" height="402" /></p>
<h3>Restrict to Specific Payment Methods</h3>
<p>WooCommerce digital order signature plugin offers the flexibility to require signatures only for selected payment methods.<img class="aligncenter size-full wp-image-18734006356301" src="https://woocommerce.com/wp-content/uploads/2024/11/payment-methods-1.png" alt="woocommerce digital order signature plugin" width="980" height="375" /></p>
<h3>Sign and Stamp Option for Admin</h3>
<p>Admin can also sign the order and upload the stamp image to display in order invoice.<img class="aligncenter size-full wp-image-18734006356306" src="https://woocommerce.com/wp-content/uploads/2024/11/1-2-1.png" alt="woocommerce digital order signature plugin" width="980" height="621" /></p>
<h3>Auto Send Order Emails in PDF with Signature</h3>
<p>Digital Order Signature extension automatically sends customers a PDF containing the order details along with company’s stamp as well as admin and customer’s signature once order is placed. Additionally, you can access and download this PDF from the backend, serving as a record and proof of the transaction.<img class="aligncenter size-full wp-image-18734006356308" src="https://woocommerce.com/wp-content/uploads/2024/11/2-1-1.png" alt="woocommerce digital order signature plugin" width="980" height="715" /></p>
<h3>Single-product Checkout Shop</h3>
<p>With this plugin, you can also create a single-product checkout shop that restricts customers to purchasing only one product at a time.<img class="aligncenter size-full wp-image-18734006356304" src="https://woocommerce.com/wp-content/uploads/2024/11/one-product-checkout-1.png" alt="woocommerce digital order signature plugin" width="980" height="482" /></p>
<h3>Sell Products Individually</h3>
<p>If you do not want to use the single-product checkout option then you also have the option to sell specific products or categories individually on a one-per-order basis.<img class="aligncenter size-full wp-image-18734006356305" src="https://woocommerce.com/wp-content/uploads/2024/11/individuall-products-1.png" alt="woocommerce digital order signature plugin" width="980" height="252" /></p>
<h2>Advantages:</h2>
<ul class="wccom-tick-list-secondary">
<li>Store owners especially who sell services or products that require formal agreements, such as insurance companies, legal service providers, or contract-based services, can benefit from this extension.</li>
<li>This extension adds a layer of security and legal assurance, making transactions more trustworthy by enabling customers to digitally sign their orders at checkout.</li>
<li>It helps store owners to legally bind their clients by getting their signatures on order. Thes digital signatures act like a legal contract, ensuring that both parties have a record of consent.</li>
<li>The extension automatically sends a PDF of the order details, including the customer’s signature, to both the customer and the store admin. This ensures that all parties have a secure, easily accessible record of the transaction.</li>
</ul>

Digital Order Signature

<p>Obtain clients’ consent by asking them to digitally sign their order during checkout, just like signing a legal contract or agreement.</p>

Order Approval System vs Digital Order Signature