<h2>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles</h2>
<p>Managing orders manually can be time-consuming and prone to errors, especially when dealing with different customer types, payment delays, or high-volume sales. Unapproved or unpaid orders can slow down your workflow.</p>
<p>Order Approval System gives you complete control over how orders are approved in your store. With this extension, you can create customizable rules to manage approvals based on payment status, user roles, and product details. Whether you want to auto-approve certain orders, require manual approval, or set payment deadlines, this plugin ensures a smooth and organized order management process.</p>
<h2>Features</h2>
<ul class="wccom-tick-list-primary">
<li>Order approval based on different conditions.</li>
<li>Set a payment window for orders, with automatic cancellation if unpaid.</li>
<li>Create multiple order approval rules.</li>
<li>Flexible approval workflows: pay first, approve first, or auto-approve.</li>
<li>Apply rules to specific user roles.</li>
<li>Assign rules to individual products, categories, or tags.</li>
<li>Include or exclude products, categories, or tags in rules.</li>
<li>Automate order approvals to save time and reduce errors.</li>
</ul>
<h2>Payment within allowed days</h2>
<p>Set the number of days allowed for payment for each order. If a customer does not complete payment within the specified period, the order will be automatically cancelled. This feature helps prevent unpaid orders from cluttering your system.</p>
<p><img class="size-medium wp-image-18734005984473" src="https://woocommerce.com/wp-content/uploads/2025/11/Payment-Within-Allowed-Days.png?w=896" alt="Payment Within Allowed Days" width="896" height="196" /></p>
<h2>Flexible approval workflows</h2>
<p>Take full control over your order management by choosing how each order is processed, with multiple flexible workflow options to suit different payment and approval scenarios:</p>
<ul>
<li><b>Pay and Wait for Approval</b>: Customers pay first, and orders require manual approval.</li>
<li><b>Wait for Approval and Pay</b>: Orders must be approved before customers can complete payment.</li>
<li><b>Auto Approve Orders</b>: Automatically approve selected orders, eliminating manual intervention.</li>
</ul>
<p><img class="alignnone size-medium wp-image-18734005984483" src="https://woocommerce.com/wp-content/uploads/2025/11/Flexible-Approval-Workflows.png?w=861" alt="Flexible Approval Workflows" width="861" height="240" /></p>
<h2>Auto-approve orders</h2>
<p>Reduce manual work by automating order approvals for selected scenarios. Auto approval ensures that trusted or low-risk orders are processed quickly, improving efficiency and customer satisfaction.</p>
<p><img class="alignnone size-medium wp-image-18734005984488" src="https://woocommerce.com/wp-content/uploads/2025/11/Auto-Approve-Orders.png?w=863" alt="Auto Approve Orders" width="863" height="254" /></p>
<h2>Create rules based on user role</h2>
<p>Apply approval rules to specific user roles. This feature allows store owners to have different approval processes for wholesale, retail, or VIP customers. If no roles are selected, the rules apply to all customers.</p>
<p><img class="alignnone size-medium wp-image-18734005984489" src="https://woocommerce.com/wp-content/uploads/2025/11/Create-Rules-Based-on-User-Role.png?w=865" alt="Create Rules Based on User Role" width="865" height="127" /></p>
<h2>Assign rules to product, category, and tag</h2>
<p>Easily assign order approval rules to specific products, categories, or tags to tailor your workflow to your store’s needs. This feature allows you to determine exactly which items require approval, giving you full control over your inventory management.</p>
<p><img class="alignnone size-medium wp-image-18734005984491" src="https://woocommerce.com/wp-content/uploads/2025/11/Assign-Rules-to-Product-Category-and-Tag.png?w=886" alt="Assign Rules to Product, Category, and Tag" width="886" height="304" /></p>

Order Approval System

<p>Manage and automate order approvals with flexible rules based on products, categories, tags, and user roles.</p>

<p>Set up pre-orders in your Woo store, so customers can order products before they’re available. You can automatically or manually release and fill orders when you’re ready and let the extension handle the rest!</p>
<ul class="wccom-tick-list-primary">
<li>Set an optional date/time when the product will be available</li>
<li>Automatically charge orders when the product is available</li>
<li>Change the release date for a pre-ordered product</li>
<li>Email all customers who pre-ordered a product</li>
<li>Cancel pre-orders if the product is no longer available</li>
<li>Filter your pre-orders with a custom “pre-order” order status</li>
<li>Works with simple & variable products</li>
<li>Optionally charge a fee for a pre-order</li>
<li>Customize the Add to Cart/Place Order buttons for pre-orders</li>
</ul>
<hr class="wccom-product-heading__hr" />
<h2>Sell Pre-Orders for Products and Services</h2>
<p>The pre-order experience is fully customizable and supports both pre-orders charged up front and upon release. If you’re using a supported payment gateway, pre-orders can be charged upon release without the customer returning and paying for their order.</p>
<p><img class="alignnone" title="WooCommerce Pre-Orders Checkout" src="https://woocommerce.com/wp-content/uploads/2013/04/woocommerce-pre-orders-setting-when-charged-text.png" alt="WooCommerce Pre-Orders Checkout" width="553" height="231" /></p>
<p><a href="https://woocommerce.com/wp-content/uploads/2013/04/woocommerce-pre-orders-setting-single-product-page-message.png"><img title="WooCommerce Pre-Orders Product Page" src="https://woocommerce.com/wp-content/uploads/2013/04/woocommerce-pre-orders-setting-single-product-page-message.png" alt="WooCommerce Pre-Orders Product Page" /></a></p>
<h2>Easy pre-order customization</h2>
<p>Control how pre-order products are displayed using built-in settings for button text, product messages, and more. Display the time remaining until a product is available anywhere on your site using a countdown time shortcode with support for customization via CSS.</p>
<p><img class="alignnone" title="WooCommerce Pre-Orders Settings" src="https://woocommerce.com/wp-content/uploads/2013/04/woocommerce-pre-orders-settings.png" alt="WooCommerce Pre-Orders Settings" /></p>
<h2>Easy Pre-Order Management</h2>
<p>Pre-Orders can be charged in two ways, upfront or upon release. When charging a pre-order up front, the customer pays the entire pre-order amount during the initial checkout.</p>
<p>When charging a pre-order upon release, the customer’s payment method is charged when the product is released (either by reaching the availability date, if set, or manually within the Pre-Orders admin) when using a supported gateway. If a supported gateway is not available, the customer will receive an email when the pre-order is released, prompting them to come back to the store and pay for their pre-order.</p>
<p>All pre-orders can be managed through a dedicated page. From here, the admin can delay, complete, cancel, or email selected pre-orders or use the actions section to perform the same actions for all pre-orders for a given product.</p>
<h2>Automatically Charge Pre-Orders Upon Release</h2>
<p>When you use one of the <a href="https://woocommerce.com/document/pre-orders/#supported-gateways-for-automatic-payments">supported payment gateways</a>, you can automatically charge your customer’s payment method when the pre-order is available. All gateways support manual payments for pre-orders, where the customer is sent an email asking them to come back and pay for their pre-order when it’s released.</p>
<p><a href="https://woocommerce.com/wp-content/uploads/2013/04/woocommerce-pre-orders-support-gateways.png"><img title="WooCommerce Pre-Orders Authorize.net CIM Checkout" src="https://woocommerce.com/wp-content/uploads/2013/04/woocommerce-pre-orders-support-gateways.png" alt="WooCommerce Pre-Orders Authorize.net CIM Checkout" /></a></p>

WooCommerce Pre-Orders

<p>Allow customers to order products before they are available.</p>

Order Approval System vs WooCommerce Pre-Orders