<p>Terms & Conditions Tracker is an essential compliance tool for WooCommerce store owners who need legally defensible proof of customer consent. Track exactly when customers accept your terms, privacy policy, marketing opt-ins, and age verification at checkout, with complete audit trails including timestamps, IP addresses, and document versions.</p>
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<div style="width: 980px" class="wp-video"><video class="wp-video-shortcode" id="video-0-5" width="980" height="551" preload="metadata" controls="controls"><a href="https://woocommerce.com/wp-content/uploads/2026/01/TermsTrackerPromo.mp4">https://woocommerce.com/wp-content/uploads/2026/01/TermsTrackerPromo.mp4</a></video></div><br />
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<h2 id="h-top-3-features">Key Benefits of Tracking Customer Consent</h2>
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<li><strong>Complete Audit Trail:</strong> Every consent is logged with timestamp, IP address, browser information, and document version hash, giving you legally defensible proof of what customers agreed to and when.</li>
<li><strong>Multiple Consent Types:</strong> Track Terms & Conditions, Privacy Policy, Marketing Communications, Age Verification, and unlimited custom consent checkboxes all from one central dashboard.</li>
<li><strong>Document Version Tracking:</strong> Automatically captures an MD5 hash of your legal documents at the moment of consent, proving exactly which version of your terms the customer accepted.</li>
<li><strong>Works Everywhere:</strong> Full compatibility with both Classic Checkout and WooCommerce Checkout Blocks, plus HPOS (High-Performance Order Storage) support.</li>
<li><strong>Instant Order Visibility:</strong> View consent status directly on order pages with a dedicated metabox showing all agreements, plus a quick-glance status column in your orders list.</li>
</ul>
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<h2>Main Features of the Terms & Conditions Tracker Plugin</h2>
<p>This WooCommerce extension offers comprehensive consent tracking:</p>
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<li><strong>Pre-Built Consent Types:</strong> Ready-to-use checkboxes for Terms & Conditions, Privacy Policy, Marketing Communications, and Age Verification (with configurable minimum age from 13-99 years).</li>
<li><strong>Custom Consent Checkboxes:</strong> Create unlimited custom consent types with your own labels, perfect for product-specific agreements, liability waivers, or subscription terms.</li>
<li><strong>Flexible Requirements:</strong> Configure each checkbox as required or optional independently, ensuring compliance while respecting customer choice for non-essential consents.</li>
<li><strong>Searchable Consent Log:</strong> Filter consent records by type, order ID, or date range. View statistics including total records, 30-day activity, and acceptance rates per consent type.</li>
<li><strong>CSV Export:</strong> Export your complete consent log for audits, legal proceedings, or compliance reviews with all tracked data fields included.</li>
<li><strong>Order Email Integration:</strong> Optionally include consent information in admin order notification emails, keeping your records accessible across channels.</li>
<li><strong>Modern Admin Interface:</strong> A React-based settings panel with four organized tabs (General, Consent Types, Tracking, Consent Log) that integrates seamlessly with WooCommerce’s admin design.</li>
<li><strong>Proof of Content:</strong> Each consent record captures a full snapshot of the document (title and content) at the exact moment of agreement. If the terms page is later edited, you retain proof of what the customer originally agreed to. View the agreed content directly from the order screen or the Consent Log.</li>
</ul>
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<div>In legal disputes, having proof of consent can be the difference between winning and losing. Timestamped records with IP addresses and document version hashes provide the evidence you need to demonstrate that customers explicitly agreed to your terms before completing their purchase.</div>
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<h2>Privacy & Data Handling</h2>
<p>Terms & Conditions Tracker is built with privacy and compliance in mind. The plugin gives you full control over what data is collected and how long it’s retained.</p>
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<li>Configurable data retention period (0-3650 days, or indefinite)</li>
<li>Optional IP address tracking (can be disabled for privacy)</li>
<li>Optional user agent tracking (can be disabled for privacy)</li>
<li>Individual consent record deletion from admin</li>
<li>All data stored locally in your WordPress database</li>
</ul>
<p>You control what gets tracked and for how long, helping you balance compliance requirements with customer privacy expectations.</p>
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<h2>Order Management Integration</h2>
<p>Consent data is displayed exactly where you need it:</p>
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<li><strong>Order Metabox:</strong> Dedicated “Consent & Legal Agreements” panel on every order showing all consents with timestamps, IP addresses, checkout type, and document version status (Current or Outdated)</li>
<li><strong>Orders List Column:</strong> Quick visual indicator showing consent status (all accepted, partial, none) for every order at a glance</li>
<li><strong>Summary Statistics:</strong> See “X of Y accepted” with color-coded status badges on each order</li>
<li><strong>Checkout Type Detection:</strong> Know whether consent was given via Classic Checkout or Checkout Blocks</li>
</ul>

Terms & Conditions Tracker

<p>Never wonder if a customer actually agreed to your terms again. Terms & Conditions Tracker creates a complete audit trail of every checkout consent, capturing timestamps, IP addresses, and document versions to give you legally defensible proof of what customers accepted and when.</p>

<p>Stores selling products to B2B and B2C customers must often adjust product prices and catalog visibility for different user roles. However, before that, they must assign user roles to hundreds and thousands of customers. This extension allows you to display a user role dropdown on the registration page to allow customers to choose their role. Previously registered customers can change their user role from the “My Account” page.</p>
<p>You can display selected user roles in the dropdown, enable manual approval for specific user roles, and leave the rest for auto-approval.</p>
<div class="woo-sc-box normal">If you want to add custom registration fields and user roles dropdown along with approve new user, please buy our <a href="https://woocommerce.com/products/custom-user-registration-fields-for-woocommerce/">Custom Registration Fields Extension</a></div>
<h3 id="item-description__main-features-included-in-choose-user-roles-plugin"><strong>Features</strong></h3>
<ul>
<li>Display a user role dropdown on the registration and checkout page (account creation section).</li>
<li>Display selected user roles in the dropdown.</li>
<li>Option to auto-approve and manually approve user roles.</li>
<li>Allow/disallow customers to request a user role from my account page.</li>
<li>Email notifications for admins and customers.</li>
<li>Display custom messages to notify users about user role status on the My Account page.</li>
<li>Customize field label.</li>
<li>Works for both WordPress and WooCommerce registration forms.</li>
</ul>
<p><img class="alignnone size-full wp-image-6334824" src="https://woocommerce.com/wp-content/uploads/2020/08/User-Roles-Dropdown-on-WooCommerce-Registration-Form.png" alt="User Roles Dropdown on WooCommerce Registration Form" width="870" height="559" /></p>
<h3><strong>Display selected user roles in dropdown:</strong></h3>
<p>Instead of showing all user roles, this extension enables you to show only relevant user roles in the dropdown and keep VIP user roles at the admin’s disposal, to assign from the backend as they see fit.</p>
<p><img class="alignnone size-full wp-image-6334853" src="https://woocommerce.com/wp-content/uploads/2020/08/Display-selected-user-role-in-dropdown-1.png" alt="Display selected user role in dropdown" width="855" height="901" /></p>
<h3><strong>Manual and auto-approval: </strong></h3>
<p>You can enable manual approval for specific user roles and keep the rest on auto-approval. This feature allows you to validate customers before they can enjoy the benefits of special user roles. The customer will be able to login and will be assigned the default user role until the new user role request is approved.</p>
<p><img class="alignnone size-full wp-image-6334860" src="https://woocommerce.com/wp-content/uploads/2020/08/Select-User-Role-for-manual-and-auto-approval.png" alt="Select User Role for manual and auto approval" width="798" height="413" /></p>
<h3>Add dropdown to My Account page</h3>
<p>This plugin allows you to display the same user roles dropdown on the My Account page. This is completely optional, given that you may not want to give your user the option of changing their role once it has been assigned.</p>
<p><img class="alignnone size-full wp-image-6334868" src="https://woocommerce.com/wp-content/uploads/2020/08/User-role-dropdown-in-my-account-page-woocommerce.png" alt="User role dropdown in my account page woocommerce" width="856" height="956" /></p>
<h3>Email and notification settings:</h3>
<p>You can customize the following emails and custom messages displayed on My Account page.</p>
<ul>
<li>Pending and declined status messages display on the My Account page under the user roles dropdown.</li>
<li>Email to admin when a new user registers and requests a user role that requires manual approval.</li>
<li>Email to the customer notifying them that a requested user role is awaiting approval.</li>
<li>Email to the customer when a requested user role is approved.</li>
<li>Email to the customer when a requested user role is declined.</li>
</ul>
<p><img class="alignnone size-full wp-image-6334891" src="https://woocommerce.com/wp-content/uploads/2020/08/Custom-Messages-on-my-account-page.png" alt="Custom Messages on my account page" width="792" height="429" /></p>
<p>You can enable/disable any email.</p>
<p><img class="alignnone size-full wp-image-6334889" src="https://woocommerce.com/wp-content/uploads/2020/08/Email-settings-for-user-roles.png" alt="Email settings for user roles" width="980" height="802" /></p>

Choose User Role at Registration

<p>Add a user role dropdown on the registration form to allow customers select the relevant role during registration.</p>

Terms & Conditions Tracker vs Choose User Role at Registration