XcooBee Corporate

<p>As part of the GDPR (The Right of Access) and CCPA you are required to respond in a timely manner to an individual’s requests for access to their data that you store on your systems. A request to access such information is called a Subject Access Request or SAR and as a WordPress website owner you have some very basic tools to manage them.</p>
<p>The XcooBee SAR plugin greatly expands and automates your WordPress SAR response and ensures that you can prove to authorities a proper and timely response.</p>
<p>The plugin matches the users’ accounts, automatically aggregates their data and uses secure encrypted delivery to the users via XcooBee messaging. In short, you can safely and quickly respond to SARs without lifting a finger.</p>
<h3>User Experience</h3>
<span class="embed-youtube" style="text-align:center; display: block;"><iframe loading="lazy" class="youtube-player" width="640" height="360" src="https://www.youtube.com/embed/SFLYjVKlhlw?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation"></iframe></span>
<h3>Use</h3>
<span class="embed-youtube" style="text-align:center; display: block;"><iframe loading="lazy" class="youtube-player" width="640" height="360" src="https://www.youtube.com/embed/L6SAMvk-cfI?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation"></iframe></span>
<p>You can have the plugin automatically insert a button into your Privacy Policy page and/or use the shortcode provided to copy and paste a SAR Request button option anywhere on your pages, posts, or blogs.</p>
<p>Just go to plugin’s settings page to manage how you wish to enable your users to start the SAR process.</p>
<p>Once the SAR button is clicked, a XcooBee window opens and accepts the basic request and starts tracking. Once the XcooBee network validates the user, a request is passed to your WordPress site where the plugin will automatically extract the user’s data and send via secure XcooBee transmission to the user.</p>
<p>In addition, the XcooBee SAR plugin also records the time when users actually download their data that was sent to them. You have a complete record from acceptance to user download. This helps you prove that you responded correctly and expediently to user SAR. You can review this in your WordPress privacy center or in your XcooBee consent administrator.</p>
<p>Within your XcooBee system account you can also run compliance reports to submit to authorities should there be questions at a later time.</p>
<h3>pre-requisites</h3>
<p>For the SAR automation to work correctly:</p>
<ul>
<li>The user making a SAR request will need at least a free XcooBee account. They can create one during the request.</li>
<li>You will need to create a XcooBee professional or higher account. You can test with a free Developer level account.</li>
</ul>
<h4>Why XcooBee?</h4>
<p>The battle over privacy will be the new frontier in security.</p>
<p>We believe people should have the power to decide what happens to their data and how it is shared. At the same time, business need to have fair use to deliver goods and services. XcooBee’s mission is to provide tools to accomplish this and bridge the divide.</p>
<p>This is not only a good vision, but with the advent of the GDPR, a new business requirement.</p>
<p>However, small and medium businesses do not have time to make tools or manage complex software. XcooBee aims to simplify this and make powerful tools available to WordPress sites as well as their customers. Most of these are available for free.</p>
<h4>How XcooBee works?</h4>
<span class="embed-youtube" style="text-align:center; display: block;"><iframe loading="lazy" class="youtube-player" width="640" height="360" src="https://www.youtube.com/embed/Sq3V7MRJGwE?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&start=3&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation"></iframe></span>
<p>We at XcooBee believe that privacy is not static and not the same for everybody.</p>
<p>We deliver tools, services, and techniques to allow individuals to control the exchange, distribution and management of their own information while allowing businesses fair use and compliance.</p>
<p>Tools we provide remove the complexity of compliance with GDPR when using WordPress. All this while improving the convenience and trust of the end-customers. A paid subscription to XcooBee is optional but recommended if you wish to use all the features.</p>
<h4>Built with developers in mind</h4>
<p>We support XcooBee and all its add-ons with comprehensive, easily-accessible documentation. With our docs, you’ll learn how to easily use and even extend our plugin.</p>
<h4>How XcooBee works?</h4>
<p>We at XcooBee believe that privacy is not static and not the same for everybody.</p>
<p>We deliver tools, services, and techniques to allow individuals to control the exchange, distribution and management of their own information while allowing businesses fair use and compliance.</p>
<p>Tools we provide remove the complexity of compliance with GDPR when using WordPress. All this while improving the convenience and trust of the end-customers. A paid subscription to XcooBee is optional but recommended if you wish to use all the features.</p>
<h4>Built with developers in mind</h4>
<p>We support XcooBee and all its add-ons with comprehensive, easily-accessible documentation. With our docs, you’ll learn how to easily use and even extend our plugin.</p>
<h4>Add-ons</h4>
<p>WordPress.org is home to some amazing extensions for this plugin, including:</p>
<ul>
<li><a href="https://wordpress.org/plugins/xcoobee/" rel="ugc">XcooBee For WordPress</a> – this is the base plugin required for all add-ons</li>
<li><a href="https://wordpress.org/plugins/xcoobee-cookie/" rel="ugc">XcooBee Cookie</a></li>
<li><a href="https://wordpress.org/plugins/xcoobee-document/" rel="ugc">XcooBee Document</a></li>
<li><a href="https://wordpress.org/plugins/xcoobee-forms/" rel="ugc">XcooBee Data Consent</a></li>
<li><a href="https://wordpress.org/plugins/xcoobee-sar/" rel="ugc">XcooBee Subject Access Request</a></li>
</ul>


XcooBee Subject Access Request SAR

Automate and secure the Subject Access Request Lifecycle in WordPress.

<p>Many times you have the need to accept and send files securely via your website. The standard upload/download pattern is cumbersome and tends to be insecure, especially when your WordPress is co-hosted with many other sites.<br />
Now, add the new Privacy regulations (GDPR or CCPA) to this mix and you are guaranteed to have a headache on your hands.<br />
Whether it is CAD drawings, contracts or job applications, you need an improved mechanism other than an openly accessible web server or email to securely manage the movement of documents.</p>
<p>The XcooBee Document Add-on handles these and many more document exchange scenarios while guaranteeing file delivery, security and proper privacy compliance.<br />
Since the file transfer is using the XcooBee network it guarantees full privacy and security and encryption at every step including the removal of all data traces shortly after documents have been delivered.</p>
<p>More specifically with this plugin you will be able to:<br />
    – validate that only the designated type of document is accepted<br />
    – accept additional processing data and messages<br />
    – handle large file sizes not possible via email<br />
    – start a custom workflow on the XcooBee network<br />
    – design drop zones on your website to drop off any type of file<br />
    – send documents to recipients securely</p>
<p>Through the XcooBee network:<br />
    – start workflow with different tasks, such as cleanup, resize, validation, digital signature<br />
    – drop of to cloud storage (Google Drive, OneDrive, Dropbox)<br />
    – record acceptance, arrival, and receiving times of documents<br />
    – get activity history<br />
    – set account and transfer limits</p>
<p>The XcooBee Document Plug-in is an Add-on. It requires the <a href="https://wordpress.org/plugins/xcoobee/" rel="ugc">XcooBee For WordPress</a> plugin to work correctly. You will need to install it first.</p>
<h3>How to Use</h3>
<p>To work with the document plugin you need to create file upload zones (dropzones) on your pages. You add these dropzones via shortcodes to your pages.<br />
You design the dropzone shortcode in the settings area of this plugin. The settings also is where you can check out all the short-code options and parameters.</p>
<h3>Bee System Names</h3>
<p>In order for the dropzone to be configured correctly you need to designate a XcooBee bee to take on the processing of the documents. A XcooBee bee is like a task manager, it manages the jobs assigned to it. You will need to use the bee-system name as assigned by the XcooBee system.</p>
<p>The easiest way to search for bee system-names is use the Search box in the plugin settings area.</p>
<p>In our example shortcodes we use the “transfer” bee which is responsible for directly delivering files to recipients.</p>
<p>You can <a href="https://app.xcoobee.net/user/beesDetail" rel="nofollow ugc">search XcooBee</a> for more bees and even create your own workflow with your own name assigned to your bee (job). You can find details for each bee including its system-name by looking at the <a href="https://app.xcoobee.net/bee/transfer" rel="nofollow ugc">Bee Details screen</a> and expanding the “Advanced Parameters”.</p>
<h3>Sending Files and Documents</h3>
<p>If you need to send files via XcooBee we expose a quick use function <code>xbee_send_file</code> for all your plugins and your PHP code.<br />
You can use it to send documents securely.<br />
Please note that this will use points as appropriate under your registered API account.</p>
<h3>About XcooBee</h3>
<p>XcooBee is a privacy-focused data exchange network with a mission to protect the digital rights and privacy of consumers and businesses alike.</p>
<p>XcooBee offers a number of plugins and add-ons for users to pick and choose the tools they need to improve privacy and GDPR compliance.</p>
<p><a href="https://wordpress.org/plugins/xcoobee/" rel="ugc">XcooBee For WordPress</a> is our common plugin that you need to install in order to use other XcooBee WordPress add-ons.<br />
To get the most of the plugins and add-ons we recommend you obtain an API key. This can be obtained freely on the <a href="https://www.xcoobee.com" rel="nofollow ugc">XcooBee network</a> by upgrading to a developer account.</p>
<h4>Why XcooBee?</h4>
<p>The battle over privacy will be the new frontier in security. Small and medium businesses do not have time to make tools or manage complex software. XcooBee aims to simplify this and make powerful tools available to WordPress sites as well as their customers. Most of these are available for free.</p>
<p>We believe that people should have the power to decide what happens to their data and how it is shared. They should benefit from its exchange if they so choose. They should be empowered to make those decisions. In short they should have agency over their data.</p>
<p>This is not only a good vision, but with the advent of the GDPR, good business practice.</p>
<h4>How XcooBee works?</h4>
<p>We at XcooBee believe that privacy is not static and not the same for everybody.</p>
<p>We deliver tools, services, and techniques to allow individuals to control the exchange, distribution and management of their own information while allowing businesses fair use and compliance.</p>
<p>Tools we provide remove the complexity of compliance with GDPR when using WordPress. All this while improving the convenience and trust of the end-customers. A paid subscription to XcooBee is optional but recommended if you wish to use all the features.</p>
<h4>Built with developers in mind</h4>
<p>We support XcooBee and all its add-ons with comprehensive, easily-accessible documentation. With our docs, you’ll learn how to easily use and even extend our plugin.<br />
<a href="https://www.xcoobee.com/docs" rel="nofollow ugc">XcooBee Documentation</a></p>
<h4>Add-ons</h4>
<p>WordPress.org is home to some amazing extensions for this plugin, including:</p>
<ul>
<li><a href="https://wordpress.org/plugins/xcoobee/" rel="ugc">XcooBee For WordPress</a> – this is the base plugin required for all add-ons</li>
<li><a href="https://wordpress.org/plugins/xcoobee-cookie/" rel="ugc">XcooBee Cookie</a></li>
<li><a href="https://wordpress.org/plugins/xcoobee-document/" rel="ugc">XcooBee Document</a></li>
<li><a href="https://wordpress.org/plugins/xcoobee-forms/" rel="ugc">XcooBee Data Consent</a></li>
<li><a href="https://wordpress.org/plugins/xcoobee-sar/" rel="ugc">XcooBee Subject Access Request</a></li>
</ul>


XcooBee Document

Safe and secure CCPA / GDPR compliant file transfer with workflow for small and very large files.

XcooBee Subject Access Request SAR vs XcooBee Document