Smart Woo Service Invoicing

Smart Woo Service Invoicing is a subscription-ready invoicing solution built for service-based businesses. Whether you offer one-off services, recurring retainers, or subscription plans, Smart Woo automates your billing cycle with auto-generated invoices, payment reminders, and a professional client portal.

Perfect for freelancers, agencies, and service providers, Smart Woo seamlessly integrates with WooCommerce, helping you manage recurring services and invoicing without manual hassle.

With powerful automation, customizable billing rules, and a client-friendly dashboard, Smart Woo lets you focus on delivering services while it handles the repetitive payment and invoicing tasks.

Features

• Intuitive Admin Dashboards
  Manage service subscriptions, invoices, emails, refunds, and more from a clean, organized backend dashboard.

• Professional Client Portal
  Offer your clients a modern, easy-to-use frontend where they can manage subscriptions, view invoices, order services, and pay outstanding balances effortlessly.

• Automatic Invoice Generation
  Automatically create and send invoices at the end of each subscription billing cycle — no more manual chasing or bookkeeping headaches.

• Flexible Payment Options
  Supports all payment gateways you’ve enabled in WooCommerce, ensuring your clients can pay their invoices with ease.

• Customizable Billing Cycles
  Charge clients monthly, quarterly, semi-annually, or annually, depending on your service model.

• User-Friendly Onboarding
  Let customers define service names, select billing cycles, and provide essential details during sign-up.

• Robust Subscription Asset Support
  Handle subscriptions for digital, downloadable, remotely protected, or even physical assets, with full control.

• Guest Invoicing
  Create invoices for non-registered users and send them directly via email.

• Smart Payment Links
  Generate direct payment or auto-login URLs so clients can pay invoices without needing to log into the client portal.

Smart Woo Pro Features

• Advanced Usage Stats
  Access detailed insights and visual analytics on subscription usage trends.

• Service Interaction Logs
  Track client activity and interactions with their subscriptions for better transparency.

• Detailed Invoice Logs
  Monitor all invoice events, including payment successes, failures, and adjustments.

• Custom Invoice Items
  Add custom charges or items directly to an invoice.

• Prorated Subscriptions
  Enable prorated billing for subscription upgrades or downgrades, automatically reflected in invoices.

• Automated Refunds
  Automatically process prorated refunds when a subscription is canceled mid-cycle.

• Seamless Service Migration
  Easily manage subscription migrations, including prorated adjustments, with detailed change logs.

• Customizable Email Templates
  Tailor notification emails to match your brand and communication style.

• REST API Access
  Access subscription and invoice data programmatically using a robust (currently read-only) REST API — with write support coming soon.

• PDF Invoice Attachments
  Automatically attach professionally formatted PDF invoices to outgoing email notifications.

• Dedicated Support & Updates
  Get premium support and automatic updates to keep your system secure and feature-rich.

Get Smart Woo Pro

License

This project is licensed under the GPL v3.0 or later.

Prerequisites

• WordPress: Ensure your WordPress installation is version 6.4 or higher.
• WooCommerce: This plugin requires WooCommerce to be installed and activated. Tested and optimized for WooCommerce 8.0+.
• PHP: A PHP version of 7.4 or later is required. Ensure your hosting environment meets this requirement.
• Database: Ensure your database is running MySQL version 5.6+ or MariaDB version 10.0+ for compatibility. Most modern WordPress hosting providers already meet these requirements.

Usage

Getting started with Smart Woo is easy — follow these simple steps to create services, manage subscriptions, and start automated invoicing:

1. Create a Service Product
   Go to the plugin’s Service Product page and create a product for the service you offer.

2. Configure Billing Options
   Set billing cycles (monthly, yearly, etc.), sign-up fees, and other service-specific options.

3. Customer Sign-Up
   Customers can configure their service details during checkout or sign-up.

4. Manage Service Orders
   Process and manage all service orders through the Service Order page. Once processed, the service subscription is automatically activated.

5. Automated Renewals & Invoicing
   Smart Woo will automatically generate invoices and send them via email at the end of each billing cycle.

6. Easy Payments
   Customers can pay invoices directly via the email payment link or by logging into the client portal.

You can also read our detailed setup article: Smart Woo Usage Guide.

Feedback and Contributions

Your feedback helps shape the future of Smart Woo!
– Have a suggestion or feature request? Let us know.
– Found a bug or issue? Report it so we can fix it quickly.

For release notes, upcoming features, and future updates, visit the official release page.

Source Code

You can access the source code for the Smart Woo Service Invoicing plugin on our official GitHub Public Repository.

Technical Support

We are committed to delivering a high-quality user experience and ensuring that our product is safe and bug-free. However, if you encounter any issues, we are dedicated to resolving them swiftly.

For dedicated support, please visit our support portal. For general inquiries, use the WordPress Support Forum.

Install from WordPress Dashboard (Recommended)

1. In your WordPress admin, go to Plugins → Add New.
2. Search for Smart Woo Service Invoicing.
3. Click Install Now, then Activate.
4. After activation, you’ll have the option to launch the Setup Wizard from the plugin settings page by clicking the “Run Setup Wizard” button.

Install from Downloaded ZIP

1. Download the plugin zip from WordPress.org or our website.
2. In your WordPress admin, go to Plugins → Add New → Upload Plugin.
3. Select the zip file, click Install Now, then Activate.
4. After activation, you can launch the Setup Wizard from the plugin settings page (via the “Run Setup Wizard” button).

WP-CLI (Advanced / Developers)

If you have WP-CLI access, you can install and activate Smart Woo with:

wp plugin install smart-woo-service-invoicing --activate

After activation, launch the Setup Wizard from the plugin settings page by clicking the “Run Setup Wizard” button.

Next Steps:
Follow our detailed setup article: Smart Woo Usage Guide.

For more information and updates, visit the Smart Woo Service Invoicing Plugin page.

1. 

   Client Portal dashboard view.

2. 

   Subscription usage analytics.

3. 

   Admin view of all client services and invoices.

4. 

   Subscription and accounting logs.

5. 

   Additional client information screen.

6. 

   Invoice logs and history.

2.5.2 [2025-12-2]

Fixed
* Auto-generated invoices now uses default site currency.
* Broken audio and video player for subscription assets.
* Recommended settings for guest checkout on a subscription system.
* Secure asset editor content sanitization and escape functions.

Improved
* Guest invoice handling.
* Guest checkout handling.
* Subscription asset rendering.
* Smart Woo security audit workflow.

2.5.1 2025-10-27

Introduced
* A new support section in the admin area to provide easy access to Smart Woo plugin support services.
* New support inbox feature, to simplify access to support products and services right from the admin area.

Improved
* Object caching for service subscriptions
* Object caching for invoices.
* Performance optimizations at automation models.
* Aggressive subscription activity logging(pro).

2.5 2025-10-06

Fixed
* Invoice date display issue.
* New UI header preventing admin notices.
* Searching service subscriptions not working.
* Edge cases where multiple unpaid invoices were generated.

Introduced
* New admin dashboard featuring powerful tools for easier subscription management.

Improved
* Plugin security: performed a comprehensive security audit across the entire codebase.
* Performance optimization including request pagination, caching, and response limits.
* Activity logs enhanced to provide detailed insights into subscription and invoice activities.

For detailed updates and changes, see the Changelog.