mahdirahani

<p><strong>Collaborative Post Notes</strong> is a simple but powerful internal communication tool for WordPress teams.<br />
It adds a clean, threaded note system inside the post/page editor, allowing editors, authors, and content teams to communicate directly while working on content — with <strong>no external tools</strong> (Telegram, WhatsApp, etc.) needed.</p>
<p>This plugin improves your <strong>editorial workflow</strong>, reduces miscommunication, and keeps all discussions connected to the content they belong to.</p>
<h3>🟦 Why use Collaborative Post Notes?</h3>
<p>Managing content in a team often leads to scattered messages across multiple platforms.<br />
This plugin solves that problem by keeping all notes, replies, and discussions <strong>inside WordPress</strong>, right inside the editor.</p>
<h3>✨ Key Features</h3>
<ul>
<li><strong>Threaded (nested) notes</strong> — reply inside discussions like a mini comment system  </li>
<li><strong>Internal-only</strong> — notes never appear on the frontend  </li>
<li><strong>Lightweight</strong> — uses minimal database space, optimized for speed  </li>
<li><strong>Auto-recorded username & timestamp</strong>  </li>
<li><strong>Perfect for editorial and content teams</strong>  </li>
<li><strong>Supports posts and pages</strong>  </li>
<li><strong>Clean, distraction-free UI</strong>  </li>
<li><strong>No configuration required — works instantly</strong></li>
</ul>
<h3>🟩 Ideal For:</h3>
<ul>
<li>Editorial teams  </li>
<li>Multi-author blogs  </li>
<li>News websites  </li>
<li>Agencies with content workflows  </li>
<li>SEO/content strategy teams  </li>
<li>Anyone who collaborates inside WordPress  </li>
</ul>
<h3>🧩 How It Works</h3>
<ol>
<li>Open any post or page  </li>
<li>Scroll to the <strong>Team Notes</strong> metabox  </li>
<li>Add a top-level note or reply to existing ones  </li>
<li>Notes automatically store user + time  </li>
<li>Everything is saved with the post</li>
</ol>
<h3>🔒 Private & Secure</h3>
<p>These notes are <strong>not public, not accessible through template files</strong>, and never appear on the frontend.</p>


Collaborative Post Notes

A lightweight, threaded internal notes system for WordPress posts and pages. Perfect for editorial teams, content creators, and multi-author websites.

TolstoyDotCom

<p>Your older posts can quickly become out-of-date and require editing to provide up-to-date information.<br />
For instance, posts at medical sites might require regular reviews to make sure they’re keeping up with the latest research.<br />
Spritz keeps track of when each post needs to be reviewed.<br />
When the time arrives, the post is marked as needing review and an optional email is sent to the admin user.<br />
You can adjust the timing on a per-post basis if you want: some posts might require monthly reviews, others might only need them yearly.<br />
A listing page shows the current state of each post.<br />
You can even subject the review to a further approval step if you want.</p>
<p>To read more about ‘Spritz’ visit <a href="https://wisdomtree.dev/spritz-wordpress-plugin/" rel="nofollow ugc">this page</a>.</p>
<h3>Configuration</h3>
<p>A post can be in one of the following states: NEUTRAL, AWAITING_REVIEW, REVIEWED, NEEDS_WORK, APPROVED, or DISAPPROVED.<br />
Each post has a “Next action date”.<br />
If the post is in REVIEWED or APPROVED state, it’s moved into AWAITING_REVIEW state on the “Next action date”.<br />
Then, it’s expected that an admin will put the post into the REVIEWED or APPROVED state. After an admin does that, the timer starts over again.<br />
Of course, an admin could also put the post into the NEEDS_WORK or DISAPPROVED state,<br />
but what happens in that case is beyond the scope of this plugin.</p>
<h3>Details</h3>
<p>Screenshot 1 shows the sidebar where you set the state of your posts.<br />
At the top it shows the current state, the next action date, and the note on the current state.<br />
Below that, you can set the new state and provide notes.<br />
To add the new state, you have to check the confirm checkbox and save the post.<br />
At the bottom you can override the settings just for this post, see below.</p>
<p>Screenshot 2 shows the settings screen.<br />
If you check ‘Automatically approve posts’, any time a post is put into the REVIEWED state,<br />
it will automatically be moved into the APPROVED state. If you don’t check that, an admin<br />
will need to move it into the APPROVED state manually.<br />
‘Number of days’ controls the timer.<br />
The other settings are for the email that’s sent out when a post is moved into the AWAITING_REVIEW state.<br />
If you don’t fill out all three email fields, no email will be sent out.</p>
<p>Referring back to Screenshot 1, you can override settings on a per-post basis.<br />
For instance, you might want some posts to be reviewed more frequently than others.<br />
You can also change the auto-approval settings.<br />
As with setting the new state, you have to check the confirm checkbox to have the overrides saved.</p>
<h3>Shortcodes</h3>
<p>Three shortcodes are provided: [spritz_post_status], [spritz_post_note], and [spritz_post_nextreviewdate].<br />
If used on a post, those show the current status of the post, the last note, and the next review date.<br />
If used on something other than a post, nothing is shown.</p>
<h3>Multiple Roles</h3>
<p>If you have multiple roles that will review posts, you’ll need to install one of the many<br />
member plugins that are available.<br />
Screenshot 4 is from one of those plugins.<br />
Only roles with the ‘spritz_edit_settings’ permission can change the global settings.<br />
Only roles with the ‘spritz_override_post_settings’ permission can override those global settings on a per-post basis.<br />
The other permissions are of the form ‘spritz_transition_from_X_to_Y’.<br />
You may decide that users of a certain role can move a post from REVIEWED to NEEDS_WORK but not vice versa, and so on.</p>
<h3>Customizations</h3>
<p>If you’d like a customization for a reasonable fee, please contact us with the details:<br />
https://wisdomtree.dev/contact/feedback</p>
<h3>Support future development</h3>
<p>Your generous support will help support new versions:<br />
https://www.paypal.com/donate/?hosted_button_id=4U3VYC5LNWRM4</p>
<h3>Additional Documentation</h3>


Spritz

Spritz reminds you to review or refresh your WordPress posts on a regular basis.

Collaborative Post Notes vs Spritz