Per Søderlind

<p>Virtual Media Folders brings virtual folder organization to your WordPress Media Library. Organize your media files into hierarchical folders without moving files on disk—folders are virtual, so your URLs never change.</p>
<h4>Features</h4>
<ul>
<li><strong>Virtual Folders</strong> – Create hierarchical folder structures to organize media</li>
<li><strong>Drag & Drop</strong> – Easily move media between folders with drag and drop</li>
<li><strong>Sticky Sidebar</strong> – Folder navigation stays visible while scrolling through media</li>
<li><strong>Gutenberg Integration</strong> – Filter media by folder directly in the block editor</li>
<li><strong>Bulk Actions</strong> – Move multiple media items at once</li>
<li><strong>Keyboard Accessible</strong> – Full keyboard navigation support</li>
<li><strong>Internationalized</strong> – Ready for translation (Norwegian Bokmål included)</li>
</ul>
<h4>Free add-ons</h4>
<p><a href="https://github.com/soderlind/vmfa" rel="nofollow ugc"><strong>Add-On Manager</strong></a> lets you easily install and manage add-ons that extend Virtual Media Folders with powerful new features:</p>
<ul>
<li><a href="https://github.com/soderlind/vmfa-ai-organizer" rel="nofollow ugc"><strong>AI Organizer</strong></a> – Uses vision-capable AI models to analyze actual image content and automatically organize your media library into virtual folders. This is add-on functionality requiring an API key from a supported AI service provider, or a local LLM.</li>
<li><a href="https://github.com/soderlind/vmfa-editorial-workflow" rel="nofollow ugc"><strong>Editorial Workflow</strong></a> – Role-based folder access, move restrictions, and Inbox workflow.</li>
<li><a href="https://github.com/soderlind/vmfa-folder-exporter" rel="nofollow ugc"><strong>Folder Exporter</strong></a> – Export folders (or subtrees) as ZIP archives with optional CSV manifests.</li>
<li><a href="https://github.com/soderlind/vmfa-media-cleanup" rel="nofollow ugc"><strong>Media Cleanup</strong></a> – Tools to identify and clean up unused or duplicate media files.</li>
<li><a href="https://github.com/soderlind/vmfa-migrate" rel="nofollow ugc"><strong>Migrate</strong></a> – Migrate folder structures from other media folder plugins to Virtual Media Folders.</li>
<li><a href="https://github.com/soderlind/vmfa-rules-engine" rel="nofollow ugc"><strong>Rules Engine</strong></a> – Rule-based automatic folder assignment for media uploads, based on metadata, file type, or other criteria. </li>
</ul>
<p><span class="embed-youtube" style="text-align:center; display: block;"><iframe loading="lazy" class="youtube-player" width="750" height="422" src="https://www.youtube.com/embed/bA4lf7ynz24?version=3&rel=1&showsearch=0&showinfo=1&iv_load_policy=1&fs=1&hl=en-US&autohide=2&wmode=transparent" allowfullscreen="true" style="border:0;" sandbox="allow-scripts allow-same-origin allow-popups allow-presentation allow-popups-to-escape-sandbox"></iframe></span></p>
<h4>How It Works</h4>
<p>Virtual Media Folders uses a custom taxonomy to assign media to folders. This means:</p>
<ul>
<li>Your media files stay exactly where they are on the server</li>
<li>URLs never change when you reorganize</li>
<li>Folders can be nested to create hierarchies</li>
</ul>
<h4>Usage</h4>
<p><strong>Organizing Media</strong></p>
<ol>
<li>Go to <strong>Media > Library</strong></li>
<li>Click the folder icon to show the sidebar</li>
<li>Use <strong>+</strong> to create folders</li>
<li>Drag media onto folders to organize / Bulk select media and use the “Move to Folder” action</li>
<li>Click a folder to filter the view</li>
</ol>
<p><strong>Settings</strong></p>
<p>Go to <strong>Media > Folder Settings</strong> to configure:</p>
<ul>
<li><strong>Show “All Media”</strong> – Display “All Media” option in sidebar</li>
<li><strong>Show “Uncategorized”</strong> – Display folder for unassigned media</li>
<li><strong>Jump to folder after move</strong> – Navigate to target folder after moving</li>
<li><strong>Default folder for uploads</strong> – Auto-assign new uploads to a folder</li>
</ul>
<p><strong>Block Editor</strong></p>
<p>When inserting media from a block (Image, Gallery, etc.):</p>
<ol>
<li>Open the Media Library modal</li>
<li>Use the folder sidebar to filter</li>
<li>Select your media as usual</li>
</ol>
<p><strong>AI Abilities</strong></p>
<p>Virtual Media Folders exposes Abilities API tools that can be used by AI agents and MCP adapters:</p>
<ul>
<li><strong><code>vmfo/list-folders</code></strong> (read-only) – Lists folders with <code>id</code>, <code>name</code>, <code>parent_id</code>, <code>path</code>, and <code>count</code>.</li>
<li><strong><code>vmfo/create-folder</code></strong> (write) – Creates a folder with <code>name</code> and optional <code>parent_id</code>.</li>
<li><strong><code>vmfo/add-to-folder</code></strong> (write) – Adds one or more attachments to a folder using <code>folder_id</code> and <code>attachment_ids</code>.</li>
</ul>
<p>Recommended AI flow:</p>
<ol>
<li>Call <code>vmfo/list-folders</code> to resolve folder names/paths to a stable <code>id</code>.</li>
<li>If needed, call <code>vmfo/create-folder</code> to create the target folder.</li>
<li>Call <code>vmfo/add-to-folder</code> with that <code>folder_id</code> and one or more <code>attachment_ids</code>.</li>
</ol>
<p>This avoids ambiguity when duplicate folder names exist.</p>
<p>Permission model:</p>
<ul>
<li><code>vmfo/list-folders</code> and <code>vmfo/add-to-folder</code> require the <code>upload_files</code> capability.</li>
<li><code>vmfo/create-folder</code> requires the <code>manage_categories</code> capability.</li>
</ul>
<p>See the <a href="https://github.com/soderlind/virtual-media-folders/blob/main/docs/mcp.md" rel="nofollow ugc">MCP Integration guide</a> for client configuration (Claude, GitHub Copilot, Cursor) and a full usage walkthrough.</p>
<h4>Documentation</h4>
<ul>
<li><a href="https://github.com/soderlind/virtual-media-folders/blob/main/docs/a11y.md" rel="nofollow ugc">Accessibility</a> – Keyboard navigation and screen reader support</li>
<li><a href="https://github.com/soderlind/virtual-media-folders/blob/main/docs/development.md" rel="nofollow ugc">Development</a> – Setup, API reference, hooks, and contributing</li>
<li><a href="https://github.com/soderlind/virtual-media-folders/blob/main/docs/mcp.md" rel="nofollow ugc">MCP Integration</a> – MCP client configuration, upload flow, and AI agent usage</li>
<li><a href="https://github.com/soderlind/virtual-media-folders/blob/main/docs/addon-development.md" rel="nofollow ugc">Add-on Development</a> – Guide to building add-on plugins</li>
</ul>
<h4>Free add-ons</h4>
<p>Use the <a href="https://github.com/soderlind/vmfa" rel="nofollow ugc"><strong>add-on manager</strong></a> to easily install and manage add-ons that extend Virtual Media Folders with powerful new features:</p>
<ul>
<li><a href="https://github.com/soderlind/vmfa-ai-organizer" rel="nofollow ugc">Virtual Media Folders – AI Organizer</a> – Uses vision-capable AI models to analyze actual image content and automatically organize your media library into virtual folders.</li>
<li><a href="https://github.com/soderlind/vmfa-editorial-workflow" rel="nofollow ugc">Virtual Media Folders – Editorial Workflow</a> – Role-based folder access, move restrictions, and Inbox workflow.</li>
<li><a href="https://github.com/soderlind/vmfa-folder-exporter" rel="nofollow ugc">Virtual Media Folders – Folder Exporter</a> – Export folders (or subtrees) as ZIP archives with optional CSV manifests.</li>
<li><a href="https://github.com/soderlind/vmfa-media-cleanup" rel="nofollow ugc">Virtual Media Folders – Media Cleanup</a> – Tools to identify and clean up unused or duplicate media files.</li>
<li><a href="https://github.com/soderlind/vmfa-migrate" rel="nofollow ugc">Virtual Media Folders – Migrate</a> – Migrate folder structures from other media folder plugins to Virtual Media Folders.</li>
<li><a href="https://github.com/soderlind/vmfa-rules-engine" rel="nofollow ugc">Virtual Media Folders – Rules Engine</a> – Rule-based automatic folder assignment for media uploads, based on metadata, file type, or other criteria.</li>
</ul>
<h3>Privacy Policy</h3>
<p>Virtual Media Folders does not:</p>
<ul>
<li>Track users</li>
<li>Send data to external servers</li>
<li>Use cookies</li>
<li>Collect any personal information</li>
</ul>
<p>All data is stored locally in your WordPress database.</p>


Virtual Media Folders

Virtual folder organization and intelligent management for the WordPress Media Library, without altering file locations on disk.

BrightLeaf Digital

<p>Folders4Gravity brings a powerful, intuitive folder system to your Gravity Forms and GravityView dashboards. Quickly organize forms and views into clean, structured folders with drag-and-drop ordering, bulk assignment, and a streamlined workspace that eliminates admin clutter and accelerates your workflow.Managing large collections of Gravity Forms or GravityView Views can become slow, messy, and frustrating. Folders4Gravity solves this by adding a fast, lightweight folder interface directly inside the WordPress admin – no configuration, no setup, and no changes to your forms.</p>
<p>Create folders, rename them, delete them, and reorder them instantly. Assign forms and views to folders with single-click or bulk actions. Build a clear structure organized by client, project, department, team, or campaign. Reduce search time, prevent misclicks, and give yourself a clean dashboard designed for serious operational work.</p>
<p>Folders4Gravity is ideal for agencies, internal teams, operations managers, nonprofits, and enterprise WordPress environments using Gravity Forms at scale.</p>
<h3>Features</h3>
<ul>
<li>Create, rename, reorder, and delete folders for Gravity Forms</li>
<li>Create, rename, reorder, and delete folders for GravityView</li>
<li>Drag-and-drop folder ordering</li>
<li>Drag-and-drop item ordering inside folders</li>
<li>Bulk assignment of forms to folders</li>
<li>Bulk assignment of views to folders</li>
<li>Separate folder structures for Forms and Views</li>
<li>One-click access to Edit, Settings, Entries, Preview, Import/Export</li>
<li>Optional dashboard widget for instant folder navigation</li>
<li>No setup required; works immediately on activation</li>
<li>Lightweight, clean, and optimized for large form libraries</li>
<li>100% admin-only; no impact on the front end</li>
<li>Compatible with Gravity Forms 2.5+ and GravityView</li>
<li>Requires WordPress 6.5+ and PHP 8.0+</li>
</ul>
<h3>Why You Need It</h3>
<p>As your Gravity Forms ecosystem grows, the default list view becomes difficult to manage. You may have dozens – or hundreds – of forms and views across departments, campaigns, clients, teams, or projects. Scrolling and searching wastes time, increases errors, and slows down your operational workflow.</p>
<p>Folders4Gravity provides a structured environment that:</p>
<ul>
<li>Keeps your admin dashboard clean and organized</li>
<li>Speeds up editing, reviewing, and form management</li>
<li>Helps categorize forms by client, project, campaign, or workflow</li>
<li>Simplifies complex WordPress operations environments</li>
<li>Improves onboarding for new team members</li>
<li>Supports multi-team form management without confusion</li>
<li>Reduces admin clutter when working with large Gravity Forms libraries</li>
<li>Mirrors real-world organizational structures</li>
<li>Prevents losing track of forms and views in long unorganized lists</li>
</ul>
<h3>Use Cases</h3>
<ul>
<li>Agencies managing many client installations</li>
<li>Ops teams using Gravity Forms for intake, tracking, CRM, or internal workflows</li>
<li>Nonprofits running multi-program form structures</li>
<li>Enterprise WordPress environments with departmental forms</li>
<li>Multisite networks maintaining separate sets of forms and views</li>
<li>WordPress implementers needing quick access to specific forms</li>
<li>Internal teams organizing form-based tasks, workflows, and campaigns</li>
<li>High-volume GravityView installations with large sets of Views</li>
<li>Sites needing a visual structure for form libraries at scale</li>
</ul>
<h3>Productivity Boosts</h3>
<p>Folders4Gravity is built to reduce friction and accelerate daily admin tasks:</p>
<ul>
<li>Quickly switch between forms grouped by folder</li>
<li>Organize views by project, team, or workflow</li>
<li>Add items into the correct folder quickly and easily</li>
<li>Increase operational clarity for complex form ecosystems</li>
<li>Keep each department’s or client’s forms grouped cleanly</li>
<li>Improve navigation speed for high-volume Gravity Forms workloads</li>
<li>Maintain a tidy dashboard even as your form count grows</li>
</ul>
<h3>Technical Notes</h3>
<ul>
<li>Fully compatible with WordPress admin styling</li>
<li>Designed for speed on large installations</li>
<li>Does not modify form data, IDs, or display settings</li>
<li>Works seamlessly with Gravity Forms and GravityView defaults</li>
<li>Safe for multisite and multi-team environments</li>
<li>Built for long-term maintainability and low overhead</li>
</ul>
<h3>Summary</h3>
<p>Folders4Gravity gives Gravity Forms and GravityView the structured folder system they’ve always needed. With fast drag-and-drop organization, bulk assignment, and a streamlined admin workspace, it brings clarity, structure, and efficiency to any site using Gravity Forms at scale. If your dashboard is crowded with forms and views, this plugin is the clean organizational layer you’ve been missing.</p>


Folders4Gravity – Folders for Gravity Forms and GravityView

Organize Gravity Forms and Views with flexible drag-and-drop folders. Reduce admin clutter, streamline workflows, and keep your workspace tidy.

Virtual Media Folders vs Folders4Gravity – Folders for Gravity Forms and GravityView